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FINANCE AGENDA

YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF THE FINANCE COMMITTEE OF SEDLESCOMBE PARISH COUNCIL TO BE HELD ON TUESDAY 21 OCTOBER 2008 AT 19:30 IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL (to follow Planning Committee and therefore not at the time requested by members)

MEMBERS: Cllr Glew (Chairman), Councillors Irwin, Martin, Dellow
Councillor Wright (Chairman of the Council), Councillor Rand (Vice-Chairman of the Council)

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F08/09.17 Apologies and reasons for absence.
F08/09.18 To receive any disclosure by Members of personal interests in matters on the agenda, the nature of any interest and whether the member regards the interest as prejudicial under the terms of the Code of Conduct. Members are reminded of the need to repeat their declaration immediately prior to the commencement of the item in question.

At the Chairman's discretion, prejudiced members will be invited to make representation, answer questions or give evidence to the Committee on agenda items after which they must leave the room if members of the public want to speak on the same subject.

F08/09.19 Public participation session. At the discretion of the Chairman, members of the public will be allowed to make representation, answer questions or give evidence with regard to items on the agenda. Please note that names will be recorded and representations etc. minuted.
F08/09.20Minutes of Finance Committee Meeting on 01/07/08 Minutes. To Resolve: That the Chairman of the Committee is authorised to sign the Minutes of the Meetings of the Finance Committee held on 01/07/08.
F08/09.21 To compare the current financial position against the budget and to note any susbstantial variances. Please note that the budget was adjusted at the last meeting of the Finance Committee on 01/07/08 in order to free up additional money for the new sports pavilion.
Income
Adjusted 2008-9
Budget
Actual to 30/09/08
 
£
£
Precept
29,000
29,000
Sale of goods and services
635
42
Interest excluding Gratuity Fund
3,450
1,542
Income from other local authorities
290
148
Sportsfield income for capital project
126,628
24,931
Online Tax/NI return
100
0
Total income
160,103
£55,663
 
Expenditure
Administration
7,235
3,476
Clerk's Salary/National Insurance
14,660
7,035
Grants
500
75
Amenities
4,560
836
Sportsfield capital costs
175,303
33,608
Agency services
200
120
Riverside Playing Field
3,860
901
Total expenditure
£206,318
£46,051
 
Summary
   
Balances brought forward from 2007/8
77,472
77,472
Income for 2008/9
160,103
55,663
Expenditure for 2008/9
-206,318
-46,051
Balances
£31,257
£87,084
 
Represented by
General Funds
3,237
20,577
Clerk's Gratuity Grund
28,020
26,520
Sportsfield Fund
0
39,987
Balances
£31,257
£87,084

 
F08/09.22 To consider the Council-approved 2008 Inspection Report and arrangements for carrying out the proposed work.
F08/09.23 To note arrangements made for the grounds maintenance contract 2009.
F08/09.24 To consider extension of the litter collection contract from December 2008.
F08/09.25 To consider D&B Fencing's quotation for fencing work dated 18/09/08 and to receive a report of the grant applications to the Fire and Rescue Service.
F08/09.26 To note the External Auditor's Report for the 2007/08 accounts
F08/09.27 To consider arrangements for internal audit of 2008/09 accounts. NB At the end of the meeting, members (without the Clerk) will consider the effectiveness of the audit of the 2007/8 accounts.
F08/09.28 To note details of the new investment scheme for the Clerk's Gratuity Fund (see C08/09.56.3).
F08/09.29 To consider grants to other bodies. £500 is allocated in the 2008/09 budget. To date the Council has approved grants totaling £350 as follows:

  • Sussex Air Ambulance Service £50
  • East Sussex Association for the Blind £25
  • Battle Area Community Transport (approved but not yet sent) £75
  • Churchyard Fund (approved by not yet sent) £150
  • Parish Tree Warden Scheme (expected but not yet approved) amount unknown but £50 last year

To consider new applications for Section 137 grant aid from:

  1. the Rural Rother Trust (a donation of £50 was made last year);
  2. the WRVS

To consider whether the Parish Council should adopt a policy of restricting grants to local community (ie Village) groups (or some other specified groups) only, as adopted by other councils.
F08/09.30 To consider the first draft of the 2009/10 budget.
F08/09.31 To consider whether the Sedlescombe Annual Report and Directory should be produced in 2009 and, if agreed, what arrangements should be made including size of adverts and cost of advertising.
F08/09.32 Sedlescombe pavilion. To receive a financial report.
F08/09.33 Change of date of next meeting to allow decision to be made regarding the pavilion loan as borrowing approval expires on 25/12/08..
 

Mrs P Raymond
Clerk/Responsible Financial Officer, Sedlescombe Parish Council
01424 870508, sedlescombe@freezone.co.uk, www.sedlescombe.org.uk