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FINANCE COMMITTEE

MINUTES

 

Members present

Councillor Councillor Dellow (Acting Chairman), Cllr Irwin

Councillor Rand (Vice-Chairman of the Council)

 

Clerk/RFO present

 

Mrs P Raymond

Date/Time

Monday 18 February 2008, 16:30 to 17:30

Venue

Woodland Cottage, Chapel Hill, Sedlescombe

 

 

F07/08.41

Chairman.  In the absence of the Chairman of the Committee and the Chairman of the Council, it was RESOLVED:  That Cllr Dellow be Chairman of the Committee for this meeting only.

 

F07/08.42

Apologies for absence were received from Cllr Glew (away), Cllr Wright (away), Cllr Martin.

 

F07/08.43

Declarations of existence and nature of councillors’ interests.  Members were invited to declare their interests, whether personal or personal/prejudicial, with regard to items on the agenda.  NONE DECLARED.

 

F07/08.44

Public participation session.  NO PUBLIC PRESENT.

 

F07/08.45

Minutes.  RESOLVED:  That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Committee held on 11/12/07.

 

F07/08.46

Sedlescombe Sportsfield Proposed Pavilion.  Quotes had been invited for construction of a new pavilion at the Sportsfield in accordance with Plan No.2766/2/A and 2766/N/1/AConstruction Notes .  The piling and slab will be quoted for separately from specialist companies.  Cllr Rand hoped to be able to provide figures for the meeting on Thursday.

 

Three out of four contractors invited had replied and the sealed envelopes were opened by the Chairman.  The contractors tendering are Martin Hawkins Building Limited., Southern Construction and Steed Construction Limited.

 

All were asked to include the following with their quotes:

  1. Confirmation from their Insurance Company for at least £2mn. Insurance cover (with indemnity to the Parish Council as Principal and confirmation of a maximum Property Damage excess of £500)
  2. Evidence of competence to carry out the work
  3. Confirmation that their workers will not work alone on ladders at height.
  4. Confirmation that they have their own Health and Safety Policy.
  5. Method Statement.

 

Some information had been provided but, once the preferred contractor has been chosen by the Council, further enquiries will be made to ensure the company is able to meet the terms of the Council’s Health & Safety requirements.

 

The quotes received varied considerably and it was agreed that an evaluation should be carried out to compare prices.  RESOLVED:  That Wayne Glaze, Architect, should be asked if he would undertaken the analysis and present a report for the Finance Committee meeting on Thursday.

 

 

 

 

 

Chairman...........................................................

Date..............................................................