SPC logo

CLERK'S BRIEFING NOTE

VOTING

 

The following should be noted:

 

  1. DECISIONS. All decisions must be made by a majority of members present and voting. Local Council Administration by Charles Arnold-Baker

  2. QUORUM. Provided that a quorum is present, ie three members must be present in Sedlescombe, it is immaterial that a quorum of members take part in the voting. A motion may therefore be carried by a single voter if nobody votes against him. Local Council Administration by Charles Arnold-Baker

  3. CHAIRMAN & CASTING VOTES. The person presiding may vote even if by so doing he creates an equality of votes. If there is an equality of votes, he has a second or casting vote. NB The person presiding must give a casting vote where there is an equality vote in the election of Chairman (apart from when he/she will retire immediately after the election of Chairman when he/she does note have a casting vote) Local Council Administration by Charles Arnold-Baker and Sedlescombe Parish Council Standing Orders

  4. METHOD OF VOTING. Members vote by show of hands or, if at least two members so request, by signed ballot. Sedlescombe Parish Council Standing Orders.

  5. RECORDING VOTING OF MEMBERS. If any member so requires, the Clerk shall record in the Minutes the name of the members who voted on any question so as to show whether they voted for, against or abstained. This demand may be made either before or after the vote. Local Council Administration by Charles Arnold-Baker and Sedlescombe Parish Council Standing Orders.

  6. VOTING ON CASUAL VACANCIES. A successful candidate must have received an abolute majority vote of those present and voting.

    It follows that if there are more than two candidates for one vacancy and no one of them at the first count receives a majority over the aggregate votes given to the rest, steps must be taken to strike off the candidate with the least number of votes and the remainder must then be put to the vote again; this process must, if necessary, be repeated until an absolute majority is obtained. If several candidates have obtained the same number of least votes, negotiations for withdrawal should take place or they should be struck off one by one in the order determined by vote. Local Council Administration by Charles Arnold-Baker

    This should work as follows in the situation where there are more than two candidates as follows:
    1. Members vote on the total number of candidates, each member having one vote each.
    2. Example: Candidate A receives 4 votes, Candidate B receives 2 votes, Candidate C receives 2 votes. Other candidates receive no votes.
    3. Members vote on the following motion: "That Candidate B is struck off the list of candidates".
    4. Members vote on the following motion: "That Candidate C is struck off the list of candidates". If this results in an equality of votes for B and C being struck off, the Chairman will use her casting vote. This leaves two candidates to be voted upon.

  7. OTHER ISSUES REGARDING THE MEETING.
    1. Exclusion from meeting. The public and press shall be admitted to all meetings of the Council and its committees and sub-committees, which may, however, temporarily exclude the public or press or both by means of the following resolution: "That in view of the special nature of the business about to be transacted, it is advisable in the public interest that the (press) (public and press) (public) be temporarily excluded and they are instructed to withdraw." Sedlescombe Parish Council Standing Order No.34.
    2. Consideration in public. According to the adopted strategy for filling casual vacancies "The Council will consider the applications in public wherever possible. If it is considered necessary to close the meeting temporarily in accordance with Standing Orders in order to consider applications, a vote on filling the vacancy will be taken in public." Sedlescombe Parish Council Strategy for filling Casual Vacancies, 19/02/09".
    3. Canvasssing and recommendation by members. Canvassing of members or of any committee, directly or indirectly, for any appointment under the Council shall disqualify the candidate for such appoint. A member of the Council shall not solicit for any person any appointment under the Council or recommend any person for such appointment or for promotion; but, nevertheless, a member may give a written testimonial of a candidate's ability, experience or character for submission to the Council with an application for appointment. Sedlescombe Parish Council Standing Order No.32.1 and 2.
    4. Public Participation. At all meetings of the Council, the Chairman may at her discretion, and at a convenient time in the transaction of business, allow any members of the public to address the meeting in relation to the business to be transacted. Sedlescombe Parish Council Standing Order 24a. In the interests of equality and fairness, it is probably best if the Chairman does not allow candidates to speak about the co-option unless all candidates are present and wish to speak.

P J Raymond

Clerk/RFO

Sedlescombe Parish Council

4 May 2009