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CLERK'S BRIEFING NOTE 21-12

METHOD STATEMENTS FOR WORK BY VOLUNTEERS ON BEHALF OF THE PARISH COUNCIL

1. SWEEPING AND COLLECTION OF LITTER

  1. Main hazards and risks.
    1. Contact with contaminated soil, animal faeces, broken glass, nappies, syringes. Low risk.
    2. Back injury if large area to be swept. Low risk.
  2. Training. Alert to dangers and ensure that the volunteer does not have a pre-existing back problem.
  3. Equipment and tools
    1. Gloves
    2. Hi-viz top if working by roadside. (ESCC uses waistcoats on roads with speed limits of 40mph or less and jackets with sleeves where there is a speed limit of 50mph or more).
    3. Litter picker.
    4. Broom.
    5. Dustpan and brush.
    6. Rubbish bag.
    7. Hand cleaning material.
  4. Preparation. None required.
  5. Methodology.
    1. Sweepings to be placed in the nearest litter bin.
    2. Litter to be placed in the nearest litter bin. Litter for collection by Rother's contractors can be put into the large bin at the start of the Powdermills driveway.
  6. Completion. Leave tidy. All waste disposed off properly.

2. TREE INSPECTION

  1. Main hazards and risks. Trips, slips and falls on uneven ground leading to bruises, grazes, broken bones, twisted ankles. Medium risk.
  2. Training. Alert to dangers.
  3. Equipment and tools.
    1. Hi-viz top if working by roadside. (ESCC uses waistcoats on roads with speed limits of 40mph or less and jackets with sleeves where there is a speed limit of 50mph or more).
    2. Notebook and pen/pencil.
    3. Land information from Clerk.

3. MAINTENANCE OF SMALL TREES AND SHRUBS

  1. Main hazards and risks
    1. Trips, slips and falls on uneven ground leading to bruises, grazes, broken bones, twisted ankles. Medium risk.
    2. Cuts and abrasions. Low risk.
    3. Injury from falling branches. Medium risk.
  2. Training. Alert to dangers and ensure that tools are in good condition.
  3. Equipment and tools.
    1. Gloves.
    2. Hi-viz top if working by roadside. (ESCC uses waistcoats on roads with speed limits of 40mph or less and jackets with sleeves where there is a speed limit of 50mph or more).
    3. Pruning saw.
    4. Secateurs.
    5. By-pass loppers.
    6. Bag or other container for clippings.
    7. First aid kit.
    8. Hand cleaning material.
  4. Preparation
    1. If members of the public are likely to pass by, consider cordoning off the area or putting up a hazard sign.
    2. Check for animals, nesting birds, power cables and other obstructions before commencing work.
    3. Check for hazardous or hung-up trees. Any wind-blown trees should only be dealt with by contractors.
  5. Methodology
    1. Decision to be made at pre-work report stage regarding waste disposal.
  6. Completion. Leave tidy. All waste disposed off properly.

4. HAND WEEDING

  1. Main hazards and risks
    1. Trips, slips and falls on uneven ground leading to bruises, grazes, broken bones, twisted ankles. Medium risk.
    2. Broken glass, contaminated soil, animal faeces. Low risk.
    3. Insects and stinging plants. Low risk.
    4. Poisonous plants including Giant Hogweed, Hemlock, Hemlock Water Dropwort and Bracken. Low risk. No work should be undertaken by volunteers.
  2. Training. Alert to dangers and ensure that tools are in good condition.
  3. Equipment and tools.
    1. Gloves.
    2. Hi-viz top if working by roadside. (ESCC uses waistcoats on roads with speed limits of 40mph or less and jackets with sleeves where there is a speed limit of 50mph or more).
    3. Small trowel and fork.
    4. Rubbish bag.
    5. First aid kit.
    6. Hand cleaning material.
  4. Methodology
    1. Decision to be made at pre-work report stage regarding waste disposal.

5. MAINTENANCE OF FLOWER TUBS

  1. Main hazards and risks
    1. Road dangers. High risk.
  2. Training. Alert to dangers and ensure that tools are in good condition.
  3. Equipment and tools.
    1. Gloves.
    2. Hi-viz top. (ESCC uses waistcoats on roads with speed limits of 40mph or less and jackets with sleeves where there is a speed limit of 50mph or more).
    3. Small trowel and fork.
    4. Secateurs.
    5. Rubbish bag.
    6. Hand cleaning material.
    7. First aid kit.
    8. Hand cleaning material.
  4. Methodology
    1. Decision to be made at pre-work report stage regarding waste disposal.

6. HALF MOON EDGING OF PATHS

  1. Main hazards and risks
    1. Road dangers. High risk.
    2. Cuts and abrasions for tool.
  2. Training. Alert to dangers and ensure that tools are in good condition.
  3. Equipment and tools.
    1. Gloves.
    2. Hi-viz top. (ESCC uses waistcoats on roads with speed limits of 40mph or less and jackets with sleeves where there is a speed limit of 50mph or more).
    3. Half-moon edging tool.
    4. Rubbish bag or other container.
    5. First aid kit..
    6. Hand cleaning material.
  4. Preparation
    1. If members of the public are likely to pass by, consider cordoning off the area or putting up a hazard sign.
  5. Methodology
    1. Decision to be made at pre-work report stage regarding waste disposal.
  6. Completion. Leave tidy. All waste disposed off properly.

7. CLEARANCE OF DRAIN COVERS. As hand weeding above.

8. MINOR PAINTING WORK

  1. Main hazards and risks
    1. Road dangers depending on site. High risk.
    2. Damage to clothing. Low risk.
    3. Skin damage. Low risk.
  2. Training. Alert to dangers and ensure that tools are in good condition and the volunteers has protective clothing to safeguard clothes.
  3. Equipment and tools.
    1. Hi-viz top. (ESCC uses waistcoats on roads with speed limits of 40mph or less and jackets with sleeves where there is a speed limit of 50mph or more).
    2. Gloves.
    3. Wire brush.
    4. Paint brush.
    5. Paint.
    6. Brush cleaner.
    7. Protective clothing.
    8. "Wet paint" notice.
    9. Hand cleaning material.
  4. Preparation
    1. If members of the public are likely to pass by, consider cordoning off the area or putting up a hazard sign.
  5. Completion. Leave tidy. All waste disposed off properly.

9. WASHING STREET FURNITURE AND EQUIPMENT

  1. Main hazards and risks
    1. Road dangers depending on site. High risk.
    2. Heavy lifting. Medium risk.
  2. Training. Alert to dangers of incorrect lifting technique and check that volunteer does not have pre-existing back problem.
  3. Equipment and tools.
    1. Hi-viz top. (ESCC uses waistcoats on roads with speed limits of 40mph or less and jackets with sleeves where there is a speed limit of 50mph or more).
    2. Pressure washer

10. PLAYGROUND INSPECTIONS. Undertaken by Parish Councillors.

  1. Main hazards and risks. None.
  2. Training. New councillors are trained by another councillor.
  3. Equipment and tools. None.

11. BRACKEN CLEARANCE. Usually undertaken by Hastings Conservation Volunteers but should not be done between August and October inclusive due to the release of carcinogenic spores.

12. STRIMMING

  1. Main hazards and risks
    1. Road dangers depending on site. High risk - volunteer should not be involved in work beside highway.
    2. Damage to property. High risk. Parish Council insurance.
    3. Damage to operative. High risk. Parish Council insurance.
  2. Training. Train in correct usage of strimmer. Use protective clothing.
  3. Equipment and tools.
    1. Hi-viz top. (ESCC uses waistcoats on roads with speed limits of 40mph or less and jackets with sleeves where there is a speed limit of 50mph or more).
    2. Strimmer.
    3. Goggles.
    4. Gloves.
    5. Protective clothing.
    6. First aid kit.
  4. Preparation
    1. If members of the public are likely to pass by, consider cordoning off the area or putting up a hazard sign.
  5. Completion. Leave tidy. All waste disposed off properly.

13. HEDGE TRIMMING

  1. Main hazards and risks
    1. Road dangers depending on site. High risk - volunteer should not be involved in work beside highway.
    2. Damage to operative. High risk.
    3. Damage to hidden services. High risk.
    4. Pile of clippings that could become a fire hazard. High risk - consider waste disposal at pre-work report stage.
  2. Training. Train in correct usage of hedge-cutter. Use protective clothing. Must have chain-saw licence to your chain-saw.
  3. Equipment and tools.
    1. Hi-viz top. (ESCC uses waistcoats on roads with speed limits of 40mph or less and jackets with sleeves where there is a speed limit of 50mph or more).
    2. Hedge-cutter.
    3. Chain saw.
    4. Bow saw.
    5. Loppers.
    6. Pruning saw.
    7. Shears.
    8. Rake.
    9. Goggles.
    10. Gloves.
    11. Protective clothing including hard hat.
    12. First aid kit.
    13. Hand cleaning material.
  4. Preparation
    1. If members of the public are likely to pass by, consider cordoning off the area or putting up a hazard sign.
    2. Check for animals, nesting birds, power cables and other obstructions before commencing work.
    3. Check for hazardous or hung-up trees. Any wind-blown trees should only be dealt with by contractors.
  5. Methodology
    1. Decision to be made at pre-work report stage regarding waste disposal.
  6. Completion. Leave tidy. All waste disposed off properly.

14. APPLICATION OF WOOD PRESERVATIVE

  1. Main hazards and risks
    1. Road dangers depending on site. High risk.
    2. Damage to operative. High risk. Parish Council insurance.
  2. Training. Alert to dangers.
  3. Equipment and tools.
    1. Hi-viz top. (ESCC uses waistcoats on roads with speed limits of 40mph or less and jackets with sleeves where there is a speed limit of 50mph or more).
    2. Gloves.
    3. Protective clothing.
    4. Wire brush.
    5. Paint brush.
    6. Wood preservative.
    7. Wood preservative cleaner.
    8. Notice alerting public of recent application of preservative.
    9. Hand cleaning material.
  4. Preparation
    1. If members of the public are likely to pass by, consider cordoning off the area or putting up a hazard sign.
  5. Completion. Leave tidy. All waste disposed off properly.

15. UPDATE INFORMATION ON OPEN NOTICEBOARD IN RED BARN FIELD

  1. Main hazards and risks. None.
  2. Training. None required.
  3. Equipment and tools.
    1. Laminated Notices.
    2. Drawing pins.
    3. Hammer to knock in the pins.

16. GENERAL AUTUMN CLEAR UP OF GROUNDS

  1. Main hazards and risks
    1. Trips, slips and falls on uneven ground leading to bruises, grazes, broken bones, twisted ankles. Medium risk.
    2. Broken glass, contaminated soil, animal faeces. Low risk.
    3. Insects and stinging plants. Low risk.
    4. Poisonous plants including Giant Hogweed, Hemlock, Hemlock Water Dropwort and Bracken. Low risk. No work should be undertaken by volunteers.
    5. Cuts and abrasions. Low risk but high risk if strimmer used.
    6. Decide where to dispose of arisings at pre-work stage.
  2. Training. Alert to dangers. Ensure tools are in good condition.
  3. Equipment and tools.
    1. Gloves.
    2. Half-moon edger.
    3. Shears.
    4. Water and cloths to wash notices.
    5. Brush to sweep as required.
    6. Strimmer to tidy edges but see risk above.
    7. Hand cleaning material.
  4. Preparation
    1. If members of the public are likely to pass by, consider cordoning off the area or putting up a hazard sign.
    2. Check for animals, nesting birds, power cables and other obstructions before commencing work.
    3. Check for hazardous or hung-up trees. Any wind-blown trees should only be dealt with by contractors.
  5. Methodology
    1. Decision to be made at pre-work report stage regarding waste disposal.
  6. Completion. Leave tidy. All waste disposed off properly.

17. GENERAL SPRING CLEAR UP OF GROUNDS

  1. Main hazards and risks
    1. Trips, slips and falls on uneven ground leading to bruises, grazes, broken bones, twisted ankles. Medium risk.
    2. Broken glass, contaminated soil, animal faeces. Low risk.
    3. Insects and stinging plants. Low risk.
    4. Poisonous plants including Giant Hogweed, Hemlock, Hemlock Water Dropwort and Bracken. Low risk. No work should be undertaken by volunteers.
    5. Cuts and abrasions. Low risk but high risk if strimmer used.
    6. Decide where to dispose of arisings at pre-work stage.
  2. Training. Alert to dangers. Ensure tools are in good condition.
  3. Equipment and tools.
    1. Gloves.
    2. Half-moon edger.
    3. Shears.
    4. Water and cloths to wash notices.
    5. Brush to sweep as required.
    6. Strimmer to tidy edges but see risk above.
    7. Hand cleaning material.
  4. Preparation
    1. If members of the public are likely to pass by, consider cordoning off the area or putting up a hazard sign.
    2. Check for animals, nesting birds, power cables and other obstructions before commencing work.
    3. Check for hazardous or hung-up trees. Any wind-blown trees should only be dealt with by contractors.
  5. Methodology
    1. Decision to be made at pre-work report stage regarding waste disposal.
  6. Completion. Leave tidy. All waste disposed off properly.

18. MAINTENANCE OF PUBLIC RIGHTS OF WAY IN ASSOCIATION WITH ESCC. As required by ESCC.

19. PARISH RIGHTS OF WAY WARDEN WORK IN ASSOCIATION WITH ESCC. As required by ESCC,

20. LIFT SCHEME DRIVERS

21. DELIVERING PARISH COUNCIL PAPERS TO HOUSEHOLDS IN THE PARISH

  1. Main hazards and risks
    1. Trips, slips and falls on uneven ground leading to bruises, grazes, broken bones, twisted ankles. Medium risk.
    2. Road dangers. High risk.
  2. Training. None.
  3. Equipment and tools.
    1. List of addresses.

Clerk/RFO,
Sedlescombe Parish Council

5 November 2012