DRAFT ACCOUNTS 2006/7 FINANCIAL YEAR

 

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1 April 2006 to

31 March 2007


 

SEDLESCOMBE PARISH COUNCIL ANNUAL ACCOUNTS 2006-7

 

 

 

 

 

Audited

INCOME

Actual

Budget

2005-6

 

2006-7

2007-8

£

 

£

£

28270

1. Precept

28270

28270

 

2. Sale of goods & services

 

 

61

Photocopies & other income

18

0

16

Pictorial Parish Maps

4

0

56

Footpath Leaflets

30

30

448

Directory advertising

481

465

72

Sale of DVDs

92

0

653

 Total sale of goods & services (2)

625

495

 

3. Interest

 

 

677

Barclays Post Account

0

0

555

National Savings (Clerk's Gratuity Fund)

0

0

0

Alliance & Leicester

677

750

0

West Bromwich Building Society

1045

975

1232

 Total interest (3)

1722

1725

 

4. Income from Rents

 

 

2

Sedlescombe sportsfield peppercorn rent

1

2

 

 

 

 

 

5. Income from other local authorities

 

 

266

Rother car park mowing

270

275

 

 

 

 

 

6. Grant income (excluding playground)

 

 

3500

Police Community Support Officer grants

0

0

200

Sedlescombe Societies grant

0

0

3700

 Total grants (6)

0

0

 

7. Income to playing field charity

 

 

926

Tennis courts income

363

0

0

Hogweed contribution

300

0

0

Grant for playground

4379

0

926

 Total Playing Field charity (7)

5042

0

 

 

 

 

35049

TOTAL INCOME

35930

30767

 


NOTES TO ACCOMPANY INCOME 1-7

 

Audited 2005-6

Actual 2006-7

Budget 2007-8

1. Precept

1.8% increase over previous year

Same as previous year

Same as previous year

2. Sales of goods & services

Some copying for other organisations.  Advertising helped pay for Annual Report.  New income from sale of Fete DVDs.

Drop in sale of footpath leaflets.  Advertising helped pay for Annual Report.  Income continued from sale of Fete DVDs

Income expected to be down on 2006-7 and 2005-6.

3. Interest

Savings accounts closed mid-year and new accounts opened

Increased interest

Stable interest expected.

4. Income from rents

2 years’ peppercorn rent from Sports Association

Sports Association

Sports Association

5. Income from other local authorities

Maintenance agreement for car park with Rother

Maintenance agreement for car park with Rother

Maintenance agreement for car park with Rother

6. Grant income excluding playing field

Reduced grant received from Safer Rother Partnership.  Societies Association grant for footpath & environment work

No grants received

No grants expected but, if the opportunity arises, applications will be made to cover expenditure not in the budget

7. Income to playing field charity

First year without Tennis Club.  Courts used by public and for junior coaching.  New family tickets sold

Drastically reduced income from tennis courts.  Landowner contributed towards hogweed control.  Rother grant obtained for refurbished playground

No income expected from tennis courts as to be free.  No other income expected


 

Audited

EXPENDITURE

Actual

Budget

2005-6

 

2006-7

2007-8

 

8. Administration

 

 

13

Review

14

14

 

Subscriptions

 

 

214

  SALC (&NALC for 07/8)

223

288

35

  RALC

35

40

15

  Sx County Playing Fields Ass.

15

15

108

  Society of Local Council Clerks

120

130

26

  Campaign to protect Rural England

27

30

40

  Action in Rural Sussex

0

100

438

  Total subs

420

603

 

 

 

 

245

Telephone and internet

254

275

262

Stationery

72

150

490

Annual Report printing

0

1100

251

Copier

390

400

276

Hall

311

350

82

Postage

122

140

73

Computer and software

1530

500

242

Travel

256

375

0

Website

51

75

200

Allowances

200

200

200

Maintenance of offices

200

200

799

Insurances

762

775

210

Training

78

500

330

Audit

340

400

35

Data Protection

35

40

0

Legal expenses

0

500

33

Miscellaneous

86

0

0

Elections

0

1200

4179

 Total administration (8)

5121

7797

 

 

 

 

13309

9. Clerk's Salary/NI

14021

14320

 

 

 

 

10000

10. Village Security

500

500

 


NOTES TO ACCOMPANY EXPENDITURE 8-10

 

Audited 2005-6

Actual 2006-7

Budget 2007-8

8. Administration

See below

See below

See below

Review

No comment

No comment

No comment

Subs

Usual subs

SALC 4.2% & SLCC 11% increases

No AiRS request received

SALC/NALC 29% increase.  2 years’ AiRS sub included in budget.  Other details awaited

Annual Report printing

 

Invoice not received

2 years’ included in budget

Computer & software

Software

Computer upgrade, replacement monitor, back-up software and Payroll Management licence renewal

Included in budget - Vista home premium upgrade £107;  Microsoft Office Standard 2007 upgrade £146.  Laptop software

Travel

 

Clerk’s general travel and travel to training

Budget increased to allow for some councillor travel to courses

Website

 

2 years’ domain name and 1 year hosting

Increased budget

Insurances

Normal insurances and Complete Contractor Insurance for J Cook

Complete Contractor insurance not renewed.  Additional insurance for SID

Slight increase included in budget

Training

Councillor training £180, Clerk £30

Clerk’s training £78

Increased budget for councillor training

Legal expenses

 

 

“Just in case” budget

Elections

 

 

£1200 will reduce to £250 in no election

9. Clerk’s salary/National Insurance

Increase re national clerks’ pay award to £12575.68 and re-allocation of spinal column points (now 30). Income tax rebate re online submission of form.

Increase of Clerk’s salary to £13,000

2% increase in Clerk’s salary budget to £13260, although guidance from NALC awaited.

10; Village security

Complete year’s PCSO employment contribution (£10,000)

£500 paid into PCSO overtime pot for Police management

£500 allocated for unspecified use.  See also Village Security Fund below.


 

Audited

EXPENDITURE CONTINUED

Actual

Budget

2005-6

 

2006-7

2007-8

 

11. Grants awarded to other bodies

 

 

100

Battle Community Transport

0

 

20

Age Concern Befriending Scheme

0

 

0

Rural Rother Trust

50

 

0

Mower for Churchyard Fund

450

 

0

Leaflet rack for village hall

120

 

0

East Sussex Association for the Blind

0

25

0

Other

0

475

120

 Total grants (11)

620

500

 

 

 

 

 

12. Amenities (not playing field)

 

 

101

Legal expenses re revised Sportsfield Lease

0

0

0

Sportsfield pavilion (from Fund)

0

18165

0

Sportsfield entrance (from Fund)

2085

0

0

Sportsfield car park

60

160

60

Noticeboards at Red Barn Field

0

0

60

Hedge cut at Red Barn Field

0

75

72

Strimming at Red Barn Field

96

125

0

Red Barn interpretative panel

150

0

0

Marsh marigolds Red Barn pond

6

0

127

Environmental work

0

150

190

Signs

0

0

34

EVT Kickabout, litter, inspections, mtce

161

650

17

EVT Kickabout fence

32

200

175

EVT  Kickabout mowing/trees

310

120

80

EVT Kickabout hedge

0

60

48

EVT Annual Professional Inspection

0

84

338

Dog bin emptying

375

400

79

Rights of way

36

100

940

Installation of dropped kerb on Green

0

0

990

Pumphouse paths resurfacing

0

0

0

Pumphouse railings repaint

0

50

673

Village Green mowing

957

1020

0

Village sign refurbishment

270

0

0

Repaint Village Green bins, black & gold

0

50

33

Bus shelter repairs

10

100

0

Weedkilling

60

900

0

Queen's Head path

0

3388

0

Purchase of litter bin for Gammons Hill

0

200

0

Refurbish Gammons Hill seat

0

50

0

Bus shelter litter bin

0

200

0

Refurbish noticeboard

0

50

17

Contingencies

0

0

4034

 Total amenities (12)

4608

26297


NOTES TO ACCOMPANY EXPENDITURE 11-12

 

Audited 2005-6

Actual 2006-7

Budget 2007-8

11. Grants awarded to other bodies

Grants made to Battle Community Transport and Age Concern Befriending Scheme

Grants made to Rural Rother Trust & funds used to buy mower for Churchyard Fund and leaflet rack for Village hall

Approval given to donate £25 to E Sussex Assoc. for the blind.  Other funds not yet apportioned

12. Amenities

See below

See below

See below

Sportsfield pavilion

 

 

£18165 expected to be donated from Fund

Sportsfield entrance

 

Money from Fund used to make new entrance for pavilion

 

Environmental work

Yellow rattle seed for churchyard and daffodils for village hall

 

Contribution towards printing “Wildlife gardening” leaflet

EVT Kickabout, litter, inspections mtce

 

 

£650 = £25x26weeks for litter collection

Dog bin emptying

 

10.9% increase

No contractor identified yet

Weedkilling

 

 

New contract to weedkill three times during season

Queen’s Head path

 

 

Safety audit OK.  Work to be undertaken by ESCC asap

Litter bins

 

 

Budget for 2 litter bins and a bin for the bus shelter

EVT under 10s playground

 

 

No budget – Orbit wanted a £5,000 contribution from SPC


 

Audited

EXPENDITURE CONTINUED

Actual

Budget

2005-6

 

2006-7

2007-8

128

13. Agency Services

166

200

 

 

 

 

 

14. Playing Field expenditure

 

 

116

Playground litter, inspections, mtce

436

650

0

Litter bin liner

0

100

0

Playground refurbishment

4852

0

630

Mowing

905

540

169

Dog bin emptying

188

200

268

Fence repair

0

200

0

White Edgemaster Posts

217

0

133

Slabs for path

0

0

190

Tennis expenses

160

360

150

Tree work

600

600

38

Sign

0

0

0

Hogweed removal

1600

800

40

Hedgecutting

0

60

0

Quarterly playground inspections

0

120

48

Annual playground inspection

300

84

0

Refurbish seat

0

30

85

Contingencies

30

56

1867

 Total Playing Field expenditure (14)

9288

3800

 

 

 

 

33637

 

34324

53414

 

 

 

 

 

SUMMARY

 

 

61743

Brought forward

63155

64761

35049

Income

35930

30767

-33637

Expenditure

-34324

-53414

63155

 

64761

42114

 

REPRESENTED BY

 

 

15577

General Funds

13271

2294

0

Unspecified youth work

1300

1300

8000

Village security fund

7500

7000

11168

Sportsfield fund

12915

0

25000

Clerk's Gratuity Fund

25500

26520

3975

Tennis Courts Fund

4275

5000

260

Debtors

 

 

-825

Creditors

 

 

63155

 

64761

42114

 


NOTES TO ACCOMPANY EXPENDITURE 13-14

 

Audited 2005-6

Actual 2006-7

Budget 2007-8

13. Agency Services

Cost of maintaining car park

Cost of maintaining car park

Cost of maintaining car park

14. Playing Field expenditure

See below

See below

See below

Playground litter, inspections, mtce

 

Additional for litter collection second half year

£25x26weeks for litter collection

Litter bin near tennis courts

 

 

New liner needed.  Size to be checked

Playground refurbishment

 

£4379 of the £4852 expenditure was covered by Rother grant

 

Dog bin emptying

 

11% increase

No contractor identified yet

Edgemaster posts

 

18 posts purchased (4 in hand).  Work done twice because vandalised after first installation

 

Slabs for paths

At Tennis Club request before they left.  Several replacements because of damage by vehicles

 

Most of the slabs are  now broken by vehicles

Tennis expenses

Includes tennis court sweeping

6 sweepings of tennis court, repair of fence, spraying around edge

Includes tennis court sweeping

Tree work

 

Removal of branches etc.

Unspecified tree work at playing field

Hogweed removal

 

First of 3 years’ work.  See income.

Second of 3 years’ work.  No income

Quarterly playground inspections

 

 

New contract to inspect 3 times/ year.  Councillors rest of time

Annual playground inspection

Normal annual inspection

Post-installation inspection

Normal annual inspection

 


Notes re Summary                                                                                                       

 

1. Balances in hand at the end of the 2006-7 financial year total £64,761, held in Barclays Current Account, Petty Cash, West Bromwich Building Society and Alliance & Leicester.  Several items of expenditure have been carried forward to 2007-8.  This brings the amount expected to be left in General Funds at the end of 2007-8 to £2294.

 

2. Unspecified youth work – funds of £1300 are still in hand although, to date, no work has been specified.

 

3. The Village Security Fund is still in hand.

 

4. The Sportsfield Fund – 2007-8 expenditure on the pavilion is budgeted at £18165 (an increase of £5,000).  If the pavilion’s construction goes a head in 2007-8, the Fund will be empty at the year end.

 

5. Clerk’s Gratuity Fund has been increased for 2007-8 to equal twice the Clerk’s Salary in accordance with her contract.

 

6. Tennis Court Fund.  The Fund has been increased to £5,000 at the end of 2007-8.  An application has been made to Rother for grant aid to change the courts to a multi use sports area.