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CLERK'S BRIEFING NOTE

Summary of Jobs from 2010/11 and 2011/12

updated 06/09/2011 following Finance and 12/09/11 following 2nd part of annual inspection

  CONTRACTS & GENERAL    
R Wood Grounds Maintenance contract 2011 season in progress

Roger's Gardening Services appointed 2012 F11/12.29.1. No mowing on Sundays or Bank Holidays

R Wood Litter contract 2011 season in progress

Roger's Gardening Services appointed 2012 F11/12.29.2

Languard Weedkilling including removal of moss from corner of courts 2011 season in progress

Quotation from Languard to be obtained - F11/12.29.3

Rother DC Dog bin at Sportsfield, Riverside and Car Park SPC emptying contract with Rother in progress Weekly emptying to continue - 2011 cost £2.09 bin x 52. Total cost £326. 2012 costing not yet available.
Came & Co Insurances 2011 with Came & Company (£1085) End of 3-year agreement 31/05/12. Quote from Came & Company for 2012-2015 to be obtained
A Alexander Internal Audit (No choice with external audit) Andrea Alexander 2011 £125 A Alexander approved F11/12.21.3
Cllr Martin Tree inspection at Riverside, Red Barn, Village Green, East View Kickabout SPC responsibility Cllr Martin to report - approved F11/12.25
Volunteer Removal of minor graffiti from seats in Church Hill. JB? Cllr Glew has graffiti kit
       
  SPORTSFIELD    
  Sportsfield front boundary

Planting beech

Hedge planting deferred for time being.

  Sports pavilion Inspection Council to agree instigation of Annual SPC expert inspection to check pavilion, pipes, wires, cables etc in accordance with lease
  Seat at Sportsfield Redecoration ?Community Payback or volunteer
  Ditch Future maintenance

Approved F11/12.31

  Drainage pipe from Chapel Hill to ditch also water pouring from Chapel Hill through entrance to Ladybird Lane into ditch SPC has not approved diverting of water by ESCC from Chapel Hill into ditch of Sportsfield Re-opened conversation with ESCC. During heavy rain, water pours not only down Chapel Hill but also from Paygate Road into Ladybird Lane entrance. New road layout at bottom of Chapel Hill could help
  Ladybird Lane surface SPC has agreed in principle to pay for bellmouth of car park Basecoat and construction of passing places on south side of LL expected to be undertaken before Christmas 2011 with top coat being applied when houses are complete.
  Ladybird Lane posts on verge Will be taken out and put back after drainage work Some posts will need replacing. Monitor.
JV Metal gate at east end of Sportsfield Ground below has dropped leaving dangerous foot trap Cllr Vine-Hall (JV)
       
  RIVERSIDE    
Volunteer Signs on tree at Riverside Attend to and rescrew To be done
Volunteer Litter bin by Powdermills drive Minor maintenance To be done
  Survey of residents' wishes re tennis courts   see T11/12.10.6. Awaiting decision re survey
  Repainting of tennis court markings Requested by users See F10/11.61.2.7. Awaiting decision re survey
  Tennis courts and net Deteriorating, Hole in surface on eastern side of the courts. One net down. Charity/Council to consider
  Power wash dog bin at Riverside to remove lichen.   Company located
  Washing playground equipment   Company located
Volunteer Gate to Riverside playground Bottom right hinge needs welding and protruding latch pin needs looking at (inspector suggests fitting a cover). To be done
R Wood Riverside Playing Field (4 posts in hand). Replace chestnut paling and white plastic posts at drive.

F10/11.32.Chestnut paling repaired and 2 white posts replaced. 2 more to be done Chestnut paling repaired again

  Replacement of fence at Riverside play area SPC responsibility

Council to approve

Finance to agree specification to match eastern fence.

  Cutting back of all trees around Riverside SPC responsibility

Council to approve. Finance to consider

  Playground equipment Raise ropes on Grand Canyon (also cable loose top rh side), Jacobs Ladder, Niagara Falls Record RSS to be asked to quote
  Playground equipment - cradle swings Replace all shackle bolts on chains

Council to approve. Finance to consider

  Overhead power cables at playground UK Power Networks to do site safety check Awaiting information
  Water Safety Report ROSPA recommends carrying out if area within walking distance of open water Finance considered F11/12.26. Maintain fence.
  Weekly inspection of Riverside Play Area By councillors Finance considered whether sufficient F11/12.24.1
  Professional inspection of Riverside Play Area ROSPA in 2011

Finance approved Digley Associates F11/12.24.2

       
  BUS SHELTER    
  Bus Shelter "No smoking" sign Replace
  Bus shelter repairs Quotes obtained

F11/12.32 BEM quote approved.

       
  VILLAGE GREEN    
RC? Pumphouse Replace missing tiles To be done
AR Pumphouse Drain To be considered
  Noticeboard

Redecoration

To be done

Volunteer Reconcreting base of pump. JB? VW to arrange
  South Pumphouse Seat Damage to one side. Needs a bracket and screw To be arranged - ask BEM
PR/VW Top end of Green where grass has been eroded Six planters proposed See F10/11.61.2.5. Trying to get sponsorship. VOY partial funding to be used.
Volunteer Washing cobbles at Pumphouse. If water supply can be sourced To be done
Volunteer Power wash Sir John Keeling seats and ground under seats. If water supply can be sourced Company located
  Signs on Village Green "No parking" and "Clean it Up" - not displayed

Council to approve

Finance to consider

  Village Green byelaws Not displayed

Council to approve

Finance to consider

       
  RED BARN FIELD    
AR Drainage Replace wells covers and consider drainage Red Barn Field fund to be used
RC Gate boundary with Village Hall Repair bottom bolt  
PJR Gate boundary with Village Hall Replace padlock  
D Blowey Grounds maintenance Grass Asked to cut and bale. Did Oct. in 2010
Con Vol Bracken Removal Ask Conservation Volunteers To pile bracken away from properties
PM Trees Inspect For inspection as required by Finance Committee
Cllrs Weekly inspections   To consider introduction of weekly safety inspections
  BREDE LANE CAR PARK    
  Grounds maintenance Awaiting agreement with Rother DC Grass and 2 young birch trees. Invoice sent to Rother DC for 50%.
  Tourism board Side of public conveniences Now out of date and therefore removed. To consider construction of a replacement Welcome to Sedlescombe board in commemoration of the QEII Golden Jubilee. Could a grant by obtained?
  Car park lines Rother DC aware Asked to re-mark following complaints
  Dog bin For power washing  
       
  BREDE LANE WOODEN SEAT For power washing  
       
  EAST VIEW TERRACE METAL SEAT AND LITTER BIN Seat for repainting By ESCC Team 2012 - if they come (not urgent)
       
  EAST VIEW TERRACE KICKABOUT AREA    
  Trees Inspect

For inspection as required by Finance Committee.

Sapling ash being damaged at boundary with Orbit property needs removing

  Large holes dug in surface by youngsters Do not appear to be in use but grass has grown over and they are therefore a hazard To fill in as soon as possible
       
  CHURCH HILL SEATS X 2    
  Given by Ruth Hodges Recycled plastic Power wash
  Near Church Wooden For removal of graffiti
       
  SPORTSFIELD FOR SPORTS ASSOCIATION Not SPC responsibility but highlighted during inspection and reported to SA  
  Sedlescombe Sportsfield metal sign on tree Needs tlc Ashley to deal
  Sedlescombe Sportsfield new signs Warning and direction signs needed Ashley and Derek to consider
  Disabled area next to pavilion Manhole cover Heavy duty replacement cover to be fitted by Sports Association
  Sports garage To be moved beside pavilion, clad and new roof fitted Sports Association. Risk assessment provided but HSE advice on asbestos removal must be followed.
  Maintenance of Sportsfield apart from car park Sports Association responsibility Some help being given by Community Payback
  Clearance of rubbish at Sportsfield car park Sports Association responsibility To put into skip or use for hardstanding
  Portacabin Belongs to Parish Council. Has Sports Association goods inside which can be removed when the garage is moved Ashley knows of 2 takers for the portacabin
  Blue container Belongs to Parish Council. Ashley wants to move to where Archery Club hut was to provide more parking in the car park. Concrete parts of old garage could be used as hardstanding.
  Recycled plastic seat at Sportsfield Sagging Ashley proposing to add brace at back.
  Fence at southern side of field Sports Association responsibility. Fence collapsed Ashley to ask Community Payback to sort out if possible.
  Tree inspection at Sportsfield, Sports Association responsibility  

 

 

Pauline J Raymond
Clerk/Responsible Financial Officer
Sedlescombe Parish Council