OPEN FORUM

The Open Forum was attended by County Councillor Peter Jones and District Councillor Matthew Wilson.  Cllr Jones spoke on the following subjects:

1. Major changes expected in the next few years in the local health service.  For example, the establishment of primary care centres covering about 25,000 people with clinic-type facilities probably in places such as Battle and Rye.  Hastings and Eastbourne Hospitals will each concentrate on some services, although hopefully A&E will be at both.   This will mean longer journeys for some patients and visitors.  Cllr Jones thinks that there will not be any changes to arrangements for dispensing doctors, as GPs are individual contractors.  ESCC will continue to monitor this situation.

2. The recent change in Home Secretary may provide a glimmer of hope that amendments can be made to the proposals for amalgamation of the Sussex and Surrey Police Forces.

3. The status of Balcombe Green, Long Lane and Short Hill and whether Balcombe Green can be surfaced by residents without reference to a local authority.  Cllr Jones will obtain a reply on this subject in the next few days.                                                                                                       ACTION CLLR JONES

 

 

MINUTES OF THE ANNUAL MEETING OF SEDLESCOMBE PARISH COUNCIL HELD ON TUESDAY 9 MAY 2006 IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL, 19:10 TO 21:15

 

PRESENT:  Cllr Mrs V Wright  [VW] (in the chair), Cllr A Rand [AR], Cllr Mrs P Glew [PG], Cllr R Dellow [RD], Cllr W Cameron [WC], Cllr Mrs M Irwin [MI], Cllr N Foord [NF], Cllr P Martin [PM]

Clerk/Responsible Financial Officer:  Mrs P Raymond [PR]

 

 

C06/07.1       ELECTION OF CHAIRMAN.  It was moved by Cllr Rand, seconded by Cllr Mrs Irwin and UNANIMOUSLY RESOLVED:  THAT CLLR MRS WRIGHT BE CHAIRMAN OF THE COUNCIL FOR THE ENSUING YEAR.  Cllr Mrs Wright signed her declaration of acceptance of office.

 

C06/07.2       ELECTION OF VICE-CHAIRMAN.  It was moved by Cllr Mrs Wright, seconded by Cllr Martin and RESOLVED:  THAT CLLR RAND BE VICE-CHAIRMAN OF THE COUNCIL FOR THE ENSUING YEAR.

 

C06/07.3       SCHOOL GOVERNOR.  Parish councils no longer have the legal power to appoint School Governors.  Cllr Mrs Irwin had been appointed as community governor by the Board of Governors of Sedlescombe School.  Cllr Mrs Irwin told the Council that she had been link governor for some years with the job of arranging courses for new governors.  She referred to courses on being a chairman which she had arranged for Kathryn Field who had gone on to become a very good Chairman of Sedlescombe School Governors and for Cllr Mrs Wright who had become an excellent Chairman of Sedlescombe Parish Council.  She said it was obviously money well spent.

 

C06/07.4       APPOINTMENT OF REPRESENTATIVES.  RESOLVED:  THAT THE FOLLOWING COUNCILLORS BE APPOINTED TO ACT AS REPRESENTATIVES OF THE PARISH COUNCIL ON THE FOLLOWING BODIES OR IN THE STATED POSITIONS:

 

                    Cllr Mrs Wright – Rother Association of Local Councils

                    Cllr Mrs Glew – Rother Association of Local Councils, Village Hall Management Committee

                    Cllr Martin – Sedlescombe Sports Association, Tree Warden

                    Cllr Dellow – Sedlescombe Neighbourhood Watch, Environment Officer

                    Cllr Rand – Rural Rother Youth Forum

                    Cllr Mrs Mitchell – substitute representative on the Rural Rother Youth Forum

 

C06/07.5       COMMITTEES.  RESOLVED:  THAT THE FOLLOWING COMMITTEES ARE CONSTITUTED FOR THE ENSUING YEAR WITH MEMBERSHIP AS STATED AND TERMS OF REFERENCE AS AMENDED AND ADOPTED IN SEPTEMBER 2005:

 

                    Planning Committee – Cllr P Martin, Cllr Mrs Mitchell, Cllr W Cameron, Cllr N Foord

                    Finance Committee – Cllr Mrs Glew, Cllr R Dellow, Cllr N Foord, Cllr Mrs M Irwin

                    Crime & Safety Committee – Cllr Mrs Glew, Cllr R Dellow.  Co-opted:  J Dellow, S Martin,

                    R Glew

                    Best Value & Community Projects Committee – W Cameron, P Martin, J Mitchell

                    Footpath Working Group -  Cllr Mrs Glew, R Dellow + others co-opted by the Group

                    Environment Working Group – Cllr Dellow + others co-opted by the Group

                    Emergency Working Group – Cllr P Martin, Cllr Mrs Mitchell, W Cameron + others co-opted by the Group

 

C06/07.6       SUBSCRIPTIONS.  RESOLVED:  THAT PAYMENT OF THE FOLLOWING SUBSCRIPTIONS IS AUTHORISED AS THEY FALL DUE:

·         Sussex Association of Local Councils

·         Rother District Association of Local Councils

·         Action in Rural Sussex

·         Society of Local Council Clerks

·         Sussex County Playing Fields Association

·         Campaign to Protect Rural England (previously Council for the Protection of Rural England,)

 

……………………………………………………………………………………………………………………………….

C06/07.7       APOLOGY FOR ABSENCE was received from Cllr Mrs Mitchell (ill).

 

C06/07.8       MINUTES.  The Chairman was authorised to sign the Minutes of the Meeting of the Council held on 14/03/06 as a correct record.

 

C06/07.9       DECLARATIONS OF INTEREST.  Members were reminded that they should update their  financial interests if there are any changes.  Forms can be obtained from the Clerk.

 

C06/07.10     INTERESTS FOR THIS MEETING.  Members were reminded that they should disclose their personal interests in matters on the agenda as the item was announced by the Chairman, the nature of any interest and whether the member regarded the interest as prejudicial under the terms of the Code of Conduct

 

C06/07.11     MAZARS.  Mazars is the company dealing with the audit of parish council accounts and, therefore, there would be a potential conflict of interest if this company were also to provide personal accountancy or tax advice for individual councillors.  Councillors confirmed that they do not receive advice or other services from this company.

 

C06/07.12     PLANNING COMMITTEE.  RESOLVED:  THAT THE MINUTES OF THE MEETINGS OF THE PLANNING COMMITTEE HELD ON 14 MARCH AND 18 APRIL 2006 ARE RECEIVED.

 

C06/07.13     FINANCE COMMITTEE.  RESOLVED:  THAT THE MINUTES OF THE MEETING OF THE FINANCE COMMITTEE HELD ON 28 MARCH 2006 ARE RECEIVED.

 

C06/07.14     SPECIAL RESOLUTION.  In accordance with Standing Order 21.1, a written proposal had been received, signed by Cllrs V Wright, M Irwin and P Glew.  RESOLVED:  THAT THE £4,000 EARMARKED FOR VILLAGE SECURITY IN THE 2006-7 BUDGET (SEE F05/06.27.2) IS MOVED TO GENERAL FUNDS AND THAT THE VILLAGE SECURITY FUND SHOULD START 2006-7 WITH £8,000.  This resolution has the effect of amending, within six months, the recommendation made at Minute F05/06.27.2 which was subsequently approved by the Council at Minute C05/06.120.

 

C06/07.15     FOOTPATHS WORKING GROUP REPORT.  The Clerk reported:

·         Footapths 5a & 5b.  Query received regarding 1) surfacing of Balcombe Green (Footpath 5b) and the affect this would have on Footpath 5a;  2) use of Long Lane in icy or snowy weather by residents wishing to avoid using Short Hill;  3) delivery and service vehicles accessing Balcombe Green via Long Lane making potholes worse.  ACTION CLLR JONES

·         Footpaths 13, 6, 4a, 4b, 2c – work undertaken by Cllr Dellow.

·         Footpaths 5d, 7b, 20, 21, 23 – work undertaken or being undertaken by ESCC.

·         Footpaths 7b – dog latches to be installed/repaired by Cllr Dellow.                   ACTION RD

 

                    The Chairman thanked Cllr Dellow for the work he undertakes in maintaining public rights of way.

 

                    The Council noted that attendance at this winter’s footpath walks has been very poor.  It was suggested that the walks should be suspended this coming winter but that members of the Working Group should continue to walk the paths at least once a year.

 

C06/07.16     ENVIRONMENT REPORT.  Cllr Dellow reported that work is progressing on the Small Change project.  RSPB is to advise on the sites for bird boxes at Pestalozzi following which there will be a student workshop to make bird boxes and possibly dormouse boxes.  A person with special interest in swifts, swallows and martins (Edward Mayer) has asked for photographs of the siting of the free swift boxes and some information on the Sedlescombe project.  He has been asked to survey Pestalozzi for sitings of swift boxes etc. and to consider consideration of ways in which the eaves of proposed buildings at Pestalozzi could be adapted to encourage these birds.

 

C06/07.17     RED BARN FIELD NATURE PARK REPORT.  The Clerk reported  that, since the last meeting, laminated notices had been place on the two new noticeboards but work is still to be undertaken on the lectern-type stands and their posters.                          ACTION PR, RD, AR

                    Elizabeth Cole’s sheep have been reduced to three.  A resident of Red Barn Cottages reported two boys of about eleven chasing the sheep and climbing trees and interfering with nest boxes.  Reported to PCSO.

                    Clerk had meeting with Mr Boyd, new occupant of Finch House, which backs onto Red Barn Field, concerning his hedge.  Council to consider trimming the whole length of the hedge on this boundary early next year.   Mr Boyd has offered to help with conservation tasks at Red Barn.  REFER HEDGE CUTTING TO BEST VALUE/FINANCE COMMITTEES TO INCLUDE IN WORK PROGRAMME.                                                                                          

                    Reg Glew has reported that logs have been thrown into the pond and that it is covered with blanket weed.  It usually dries out in the summer so that the logs can be retrieved.

                    At least one of the new nest boxes has been occupied by a blue tit although it is meant for tree sparrows.

 

C06/07.18     CLERK’S REPORTS

18.1              Area Committees.  Rother to take no further action at present..

18.2              “Meresman” and “Exploring East Sussex” available.

18.3              High Weald AONB Spring 2006 newsletter “Matrix” available.

18.4              The Commission for Rural Communities (CRC)  has announced a new awards scheme for parish and town councils aimed at promoting and spreading best practice among local councils regionally and nationally.  There will be awards for work with young people, older people, gypsies, travellers and migrant workers and housing.

18.5              “Danny’s Day Out”.  DVD produced by Rother DC available.

18.6              Health Scrutiny in East Sussex Newsletter No.10 available.

18.7              Roadworks at Flimwell.  Expected to last 12 weeks from the end of April.

18.8              Sussex Association of Local Councils has an active website at www.sussexalc.org.uk.

18.9              Car Park Mowing Agreement.  Has been amended to meet with the PC’s insurance company requirement on indemnification.  Agreement for signing awaited.

18.10            Official opening of new school buildings.  All invited to attend on 30/06/06 at 14:15 at School.

18.11            £10 million insurance.  SALC has made representation to East & West Sussex County Councils regarding their insistence that contractors working on county council premises, on the highway or adjacent to the highway must carry £10 million public liability insurance cover.  However, ESCC, in a reply to a question from County Cllr Mrs Field, refused to move on this subject, although they did agree to consider individual cases.

18.12            Digital Projector.  The Parish Council agreed not to lend out the Council’s digital projector.

18.13            East Sussex Annual Monitoring Report 2004/5 Minerals & Waste received.

18.14            Local Authority Byelaws in England:  A Discussion Paper.  The Government is consulting on proposals to change and make simpler the byelaw-making system.  It plans to incorporate changes in the Local Government white paper due out in July this year.  Of interest to Sedlescombe particularly is the phasing out by the Home Office of byelaws relating to drinking alcohol in public places.  These are being replaced with a power for local authorities to introduce alcohol control zones.  Also, under the Clean Neighbourhoods and Environment Act 2005, Dog Control Orders have replaced dog byelaws.  There are five different offences – failing to remove dog faeces, not keeping a dog on a lead;  not putting and keeping a dog on a lead when directed to do so;  permitting a dog to enter land from which it is excluded and taking more than the specified number of dogs onto land.  It will be an offence not to comply with dog control orders, punishable by a maximum fine of £1,000.  Although parish councils will be able to make dog control orders, further advice and guidance is awaited.

18.15            Rother Volunteers.  Officers of Rother DC are keen to volunteer to help good causes and local groups for a day.    Tasks such as bracken pulling in Red Barn Field, Village Hall car park garden (of course with approval of VHMC), Queen’s Head proposed path were suggested.  Clerk to inform Mr Stevens that the favoured task is painting the Kickabout Shelter and removing graffiti from the football/basketball units.

18.16            Clerks & Councils Direct received.

 

C06/07.19     REPORTS FROM REPRESENTATIVES

19.1              Sports Association.  A Parish Council/Sports Association Committee meeting had been held on 19/04/06 to consider replacement of the pavilion.  A further meeting is planned for 23/05/06.  Funding is an issue but the Parish Council even offered to raise a loan.  Since the meeting Cllr Mrs Wright had found that some funding might be available through Leader+.  She and the Clerk would be visiting the Warr Partnership to discuss the matter once the Association has drawn up details and provided the Sports Development Plan.  Members of the Association had visited Appledore to see their pavilion.                                                                     

19.2              Village Hall Management Committee.  Cllr Mrs Glew reported on the AGM held on 23/03/06 when Mrs Betts - Chair, Mr Torrance – Treasurer and Mr Glew – Secretary were re-elected.  Members of the Sub-Committee were re-elected apart from Mr Patrick Thomson who resigned from his office of Chair of the Sub Committee and also from the Village Hall Management Committee.  Hire rates have been increased by roughly 10%.  The main hall will be decorated this year.  Library shelving will be arriving from Ikea on 10/05/06.  The purchase of the shelving has been financed by ESCC and the Village Hall Sports & Social Club but there will be other expenses.  Volunteers had offered to erect the units.  The next meeting is 22/06/06.

 

C06/07.20     PLAYGROUNDS

20.1              Clerk’s Composite Report based on individual playground reports.

                    Riverside:  gate not self-closing – new gates when playground refurbished;  lots of rubbish, photo provided showing a quantity of beer cans and other rubbish – regularly cleared by John Cook;  safety surfaces may benefit from rolling – refer to BV/Finance Committees;  most items very rusty, except slide - refer to BV/Finance Committees;  junior swings need greasing - refer to BV/Finance Committees;  some damage to fences – new fences included in refurbishment;  one junior and both cradle swing seats worn – N Foord to provide one cradle swing seat, refer others to BV/Finance Committees;  dog mess found on green before tennis courts.

 

                    Tennis courts:  far corner needs sweeping – done by Roger Wood;  edges need weeding – part of Southern Counties Landscapes contract;  first net flapping loose at bottom – Clerk to fix.

 

                    East View Terrace Kickabout Area:  new graffiti reported at shelter 08/05/06, also broken glass – possible volunteer job for District Council officer volunteers;  rubbish on each report – regularly cleared by John Cook;  missing fence on south and north sides – south fence repaired by Ralph Dellow & Jim Emery;  missing fence on north side – refer to BV/Finance Committees;  football/basketball units need cleaning – possible volunteer job for District Council officer volunteers;  signs of substance abuse – referred to PCSO;  3 small holes in grass – arrange to be filled in;  grass getting a bit long – happens each year as it is only cut 8 times each season compared to 16 cuts at the Riverside.

                   

20.2              East View Terrace small children’s playground.  In Orbit Housing Association’s hands. 

 

20.3              Refurbishment of Riverside Playground.  The Sedlescombe Playground Refurbishment Group is waiting to hear from Biffa about the grant of nearly £40,000 towards refurbishment of the playground.  However, in order not to hold anything up, the Clerk’s report was adopted as follows: 

                  1. Risk Assessment.  The Parish Council’s recently-adopted Health & Safety Policy requires                       that a) Contractors installing equipment/surfacing carry out and provide a written Health and                         Safety Risk Assessment prior to commencement of the work to identify, evaluate and control                      risks;  b) During installation, the contractor will be required to ensure that people are                                   excluded from the area and that the area is left in a safe condition.                     

                        2. Underground services.  the contractor will be made aware of any hazards that might be    present but not obvious.  According to Council records, there is a South East Water 9”           pumping main close to and parallel with the footpath.   The overhead power cables will also         be mentioned.

                        3. Post-installation inspection to be arranged prior to the final bill being approved.

                        4. Notices for gates approved.

                        5. Removal of existing equipment.  CLLR RAND DECLARED HIS PERSONAL &     PREJUDICIAL INTEREST BY VIRTUE OF HIM HAVING QUOTED FOR REMOVAL OF       THE EQUIPMENT AND LEFT THE ROOM DURING CONSIDERATION.  RESOLVED:     That  Fleetmark’s quotation of £390 for removal of the equipment         from the Riverside Playground should be accepted in due course. 

                        NB The Council decided that a departure from the Council’s financial regulations, whereby a            second quotation is required if a Parish Councillor has provided a quote, was appropriate in this case as Fleetmark has experience in this field and the price quoted is          very low.

                        6. Other equipment.  RESOLVED:  THAT OTHER MINOR WORK TO EXISTING    EQUIPMENT SUCH AS REPLACEMENT OF CHAINS AND SWINGS SEATS SHOULD BE    UNDERTAKEN BY THE PARISH COUNCIL.  Referred to Best Value/Finance Committees.

 

20.4              Fence replacement at Kickabout Area.  The Chairman thanked Cllr Dellow and Cllr Rand for replacing the fence and saving the Council a large sum of money.

 

20.5              Reports of inappropriate behaviour including substance abuse at the shelter and drinking parties at the Riverside Playground.  Members were disappointed to hear of drinking and use of the area near the Kickabout shelter as a toilet (photographs received).  The behaviour has been reported to the PCSO.  RESOLVED:  THAT THE SHELTER SHOULD BE PAINTED ONE COLOUR AND THE AREA CLEANED UP.

 

21                BANK RECONCILIATION REPORTS AT END MARCH AND END APRIL

                    RESOLVED:  THAT THE FOLLOWING REPORTS ARE RECEIVED

Balance as per bank statements at 31 March 2006

 

 

Barclays Bank Community Account

5702.16

 

Petty Cash

3.18

 

West Bromwich Building Society

31000.00

 

Alliance & Leicester Building Soc

32015.55

 

 

 

68720.89

Plus uncleared deposits

 

 

Purchase VAT

 

259.96

Less uncleared withdrawals

 

 

Cheque 102212

-5000.00

 

Creditors

-722.62

 

Sales VAT

-102.66

 

 

 

-5825.28

 

 

63155.57

The net balances reconcile to the income and expenditure

 

 

account at end of March 2006 as follows:

 

 

 

 

 

Opening balance 1 April 2005

 

61743.38

Add:  income April 05 to March 06

 

35049.27

Less:  expenditure April 05 to March 06

 

-33637.08

 

 

63155.57

 

 

 

 

 

£

£

Balance as per bank statements at 30 April 2006

 

 

Barclays Bank Community Account

7802.36

 

Petty Cash

-7.25

 

West Bromwich Building Society

38176.89

 

Alliance & Leicester Building Soc

32015.55

 

 

 

77987.55

Plus uncleared deposits

53.00

 

Debtors - miscellaneous sales of 4 DVDs

24.00

 

Purchase VAT

85.53

 

 

 

162.53

Less uncleared withdrawals

 

 

102218 Age Concern

20.00

 

102221 P Raymond

955.74

 

102222 Petty Cash

23.18

 

Creditors

5410.37

 

Sales VAT

29.69

 

 

 

-6438.98

 

 

71711.10

The net balances reconcile to the income and expenditure

 

 

account at end of April 2006 as follows:

 

 

 

 

 

Opening balance 1 April 2005

 

63155.57

Add:  income April 06 to April 06

 

15285.70

Less:  expenditure April 06 to April 06

 

-6730.17

 

 

71711.10

 

22                CHEQUES

22.1              RESOLVED:  THAT PAYMENT OF THE FOLLOWING CHEQUES IS RATIFIED:

Cheque No.

Payee

Purpose

Breakdown £

£

102215

Sedlescombe Village Hall

Hall hire, March 2006

 

25.00

102216

Viking direct Ltd.

Laminator, Paper

90.43

 

102216

Viking direct Ltd.

Laminating pouches, Paper

43.19

133.62

102217

Fastprint and Design

750 copies of Annual Report

 

490.00

102218

Age Concern East Sussex

Donation to Befriending Scheme

 

20.00

102219

Serco Limited - Eastbourne

Dog bin emptying, Apr-June 06

 

165.43

102220

Sussex Association of Local Councils

Sub & Review

 

275.50

102221

P Raymond

Salary, April 2006

 

955.74

102222

Petty Cash

 

 

23.18

102223

P Raymond

Travel and internet

 

29.05

102224

West Bromwich Building Society

Transfer from community a/c

 

6500.00

 

 

 

 

8458.90

 

22.2              RESOLVED:  THAT PAYMENT OF THE FOLLOWING CHEQUES IS APPROVED:

 

 

 

 

 

102225

J Cook

Inspections, maintenance

 

54.00

102226

R Dellow

Plants, Fence, materials

 

40.39

102227

Information Commissioner

Date Protection registration

 

35.00

102228

Allianz Cornhill Insurance plc

Annual insurance premium

 

735.86

102229

P Raymond

Reimbursement DVDs, labels

29.97

 

102229

P Raymond

Travel & internet, May

29.05

59.02

102230

Rother Association of Local Councils

Subscription

 

35.00

102231

XMA Limited

2 toners for laser copier

 

101.05

102232

Biffa Waste Services Limited

10% third party contribution

 

4379.10

102233

Petty Cash

 

 

11.29

102234

P Raymond

Salary, May 2006

 

956.93

102235

R Wood

Mowing, tennis courts sweeping

 

290.00

102236

Sedlescombe Village Hall

Hall hire, April 2006

 

33.50

102237

Cutting Edges (see Minute C06/07.31 below)

Mower for churchyard

 

529.00

 

 

 

 

6335.87

 

23                AUDIT REPORT.  Members had been provided with copies of the completed report.  RESOLVED:  THAT THE CHAIRMAN IS AUTHORISED TO COMPLETE AND SIGN THE RELEVANT PARTS OF THE REPORT.  The report and other papers will be passed to Mrs Fisher for internal audit.                                                                                    

 

24                ACTION POINTS FROM LAST MEETING

24.1              Draft Children Protection Policy.  Members had been provided with a draft document.  RESOLVED:  THAT, AFTER CORRECTION OF A FEW MINOR TYPOGRAPHICAL ERRORS, THE POLICY BE ADOPTED BY THE PARISH COUNCIL.

24.2              Proposed Sedlescombe Emergency Community Exercise.   For further report. ACTION PM

24.3              Community Waste Action Grant Application.  Currently held in abeyance.          ACTION RD

24.4              Public Conveniences in Rother. The Clerk reported on the meeting she had attended with the parish/town councils of Rye, Battle and Salehurst & Robertsbridge.    Proposals made by Rother DC differed from parish to parish particularly regarding funding and what would happen if the parishes do not take over maintenance of the toilets.  Sedlescombe was the only Council out of the four to have already replied to Rother DC stating “That the Parish Council is not willing to take over the public conveniences under the current terms but would support alteration of Sedlescombe’s toilets to unisex-disabled units”.  It was expected that the other parishes would reply in similar vein.

24.5              Queen’s Head Licensed path.  The Clerk would arrange a meeting of councillors and the landlady.                                                                                                       ACTION PR

24.6              Hazard Markers at Sandrock Hill.  Clerk to chase.                                                             ACTION PR

24.7              Sedlescombe Lift Scheme.  Twelve people had put their names forward as Lift Scheme drivers.  It might be possible to run the scheme without a co-ordinator by people requiring lifts to contact a driver direct and to pay that driver in accordance with a scale of charges based on 40p/mile.  Cllr Mrs Glew and her husband had agreed to set up the scheme                 ACTION PG

24.8              Trees.  Members had been provided with a copy of the reply from Derek Stevens, Chief Executive at Rother DC.  The Clerk had drafted a reply which, with an amendment, was approved by the Council.

24.9              Trees and the School.  Cllr Martin will be speaking to the headteacher regarding involving the children with trees in some way.                                                                        ACTION PM

                    Cllr Martin had suggested applying to the Community Trees Fund for a grant in connection with tree planting in Sedlescombe.  However, on hearing of the amount of information required, it was decided to take no further action to obtain the grant but to continue to progress the project with the Environment Working Group.                                           ACTION PM & RD

24.10            Free one week hire of Speed Indicator Device.  After the Chairman had announced the new initiative at the Assembly, twelve names had been given who are willing to undergo the training etc.  About the same number again are needed.  Cllr Dellow agreed to try to find the extra people.                                                                                                             ACTION RD

24.11            Councillors’ inspections of street nameplates.  Some councillors had returned their forms but a few were still awaited.  For report at July meeting                   ACTION AR/MI/JM/PM

 

C06/07.25     REVIEW OF ANNUAL ASSEMBLY OF THE PARISH MEETING HELD ON 25/04/06.  The Chairman would like to hear about any changes that councillors would like introduced in 2007.  Her suggestion that the Chairman of Parish Council committees should give short reports on their committee’s work at the Assembly next year was approved.  A definitive response from the Highways Agency would be obtained to indicate the level of the problem of road accidents, particularly fatal ones, on the A21.                                                                                 ACTION PR

 

C06/07.26     REVIEW OF USE OF VILLAGE GREEN POLICY.  The Council noted that the Clerk had given approval for the Village Green to be used on 22 April and 20 May in accordance with the adopted policy. RESOLVED:  THAT THE EXISTING USE OF VILLAGE GREEN POLICY IS AMENDED TO READ AS FOLLOWS (amendments in italics) –  

 

  1. Fayres held by local organisations.  Normal stands consisting of tables and/or tents are permitted.  Bouncy castles and similar inflatables are not permitted unless confirmation of the bouncy castle supplier’s public liability insurance cover of at least £5 million is forwarded to the Council and approved at least seven days prior to the event.
  2. Use by local bands (eg Battle Town Band) for open-air concerts.
  3. Use by dancing groups (eg Morris Dancers, Pestalozzi children) but not disco groups.
  4. Use by village churches for open-air services.
  5. Use by film or television companies in consultation the Chairman and/or Vice-Chairman of the Council.
  6. Any music should be restricted to two hours/event in order to safeguard the amenities of neighbouring properties.

ALL OTHER REQUESTS TO BE REFERRED TO THE PARISH COUNCIL FOR DECISION.

 

C06/07.27     PROPOSED AMALGAMATION OF THE SUSSEX & SURREY POLICE FORCESRESOLVED:  THAT THE CLERK SHOULD WRITE TO THE HOME SECRETARY TO OPPOSE THE AMALGAMATION BECAUSE OF THE AFFECT ON THE COUNCIL TAX FOR SUSSEX AND THE DIVERSION OF ATTENTION AWAY FROM MATTERS THAT SHOULD BE FOCUSED ON.

 

C06/07.28     PARISH CONFERENCE.  Cllr Mrs Wright had attended the Conference and was not impressed.  She hoped that in future a different format might be adopted with less talk from officers.

 

C06/07.29     WATER SHORTAGE.  The Council considered whether it could raise the public’s awareness to the water shortage.  RESOLVED:  THAT A LINK TO THE SOUTHERN WATER AUTHORITY WEBSITE SHOULD BE INCLUDED ON THE SEDLESCOMBE COMMUNITY SITE.

 

C06/07.30     LOCAL COUNCIL ADMINISTRATION.  RESOLVED:  THAT THE CLERK IS AUTHORISED TO PURCHASE THE 7TH EDITION OF ARNOLD-BAKER’S LOCAL COUNCIL ADMINISTRATION AT THE PRICE OF £48 PLUS £5.95 POST & PACKING.

 

C06/07.31     MOWER FOR CHURCHYARD FUND.  The Churchyard Fund need a new mower and had asked the Council to help.  RESOLVED:  THAT THE COUNCIL SHOULD PURCHASE A NEW MOWER AND DONATE IT TO THE CHURCHYARD FUND AT THE COST OF £450.21 EXCLUDING VAT IN LIEU OF THE 2005/6 AND 2006/7 GRANTS.

 

C06/07.32     REFURBISHMENT OF VILLAGE SIGN.  Revised quotations had been obtained from Julia Chapman and John F Cook.  RESOLVED:  THAT JOHN F COOK’S QUOTE FOR REPAINTING THE VILLAGE SIGN IS ACCEPTED.

 

C06/07.33     POLICE COMMUNITY SUPPORT OFFICER

33.1              Additional PCSO cover.  If the Parish Council wishes to have additional PCSO cover when there are particular problems to cope with, it will need to pay for overtime.  Inspector Franklin had suggested the Parish Council says how much it is willing to contribute but members were keen to know what the money would buy and how it would work before committing to any particular amount.

33.2              PCSO Car.  The Parish Council arranged with SLM Motors for a car for Sharon Eldridge when she was our PCSO in the last financial year.  Members were surprised that the Police did not take up the offer of the car again when it was made by SLM.  The Clerk was asked to write to Inspector Franklin asking whether the Police are going to make the necessary arrangements. 

                    RESOLVED:  THAT THE MATTER OF THE AMOUNT OF PAYMENT FOR ADDITIONAL PCSO COVER AND FOR THE PCSO CAR IN 2006/7 SHOULD BE DELEGATED TO THE CRIME & SAFETY COMMITTEE AND SHOULD NOT EXCEED £2,000.

 

C06/07.34     COMPUTER UPGRADE.  THE CLERK DECLARED HER INTEREST IN UPGRADING THE PARISH COUNCIL’S COMPUTER EQUIPMENT AND LEFT THE ROOM DURING CONSIDERATION OF THE MATTER.  The Chairman had considered a report regarding the Council’s computer equipment which is almost five years old and is out-of-date.  New equipment would provide operational necessities and benefits, the equipment would be more suited to the home environment in which it is used in terms of noise, heat, power consumption, ergonomics and aesthetics.  It would also provide some scope for the future.  RESOLVED:  THAT THE CLERK IS AUTHORISED TO PURCHASE A REPLACEMENT COMPUTER AND SCREEN AND AN UPGRADE TO WINDOWS VISTA, COST IN TOTAL EXPECTED TO BE ABOUT £1,780. 

 

                    The report recommended an upgrade of Microsoft Office and the laptop in the next financial year. 

 

C06/07.35     RURAL ROTHER YOUTH FORUM.  Notice had been received of the AGM to be held at Robertsbridge Youth Centre on 16/05/06 at 19:30.  Unfortunately, no-one from Sedlescombe is able to attend.

 

C06/07.36     CPRE SKILLS SEMINAR “UPDATE ON THE NEW PLANNING SYSTEM, WORKING WITH CHANGES”, 26/09/06 at Rotherfield Village Hall.  If anyone would like to attend, they should contact the Clerk.

 

C06/07.37     QUARTERLY BULLETIN.  The Clerk suggested introducing some colour into the Bulletin.  However, this would mean a considerable increase in cost which is currently about £15/700  2-sidedcopies.  A quote of £135 had been obtained for 700 2-sided colour copies or £75 for 2-colour copies.  The Clerk was authorised to apply for Parish Plan funding for printing full-colour Bulletins.

 

C06/07.38     EWHURST PARISH BLUEPRINT.  The Ewhurst Parish Clerk had writing inviting surrounding parishes, including Sedlescombe, to co-operate with Ewhurst during the production of the “Ewhurst Parish Blueprint”.  RESOLVED:  THAT SEDLESCOMBE SHOULD ASK FOR A MONTHLY PROGRESS REPORT FOR REVIEW AND COMMENT.

 

C06/07.39     GRASS VERGES.  The Clerk reported on her recent meeting with Ruth China of East Sussex Highways regarding the possibility of designating Stream Lane as a special wildflower grass verge.  However, this designation requires some rare plants to be growing and the area needs to be approved by the County Ecologist.  Although attractive with a good variety of wildflowers, nothing rare is growing there and it is therefore not suited for this designation.  During the inspection, there was a discussion about the grass footway above Stream Lane which has been included in Sedlescombe’s parish maintenance programme.  Confirmation has been received from ESCC that  clearance of the path will be undertaken.

 

C06/07.40     DATE OF NEXT MEETING.  Members were asked to note that the next meeting is to be held on the FIRST Tuesday of July, ie 4th.

 

 

Chairman………………………………………..                                Date……………………………………