Constitution

 

1.         NAME

 

The name of the Association shall be East View & Conqueror Community Association (hereinafter called “The Association”).

 

2.          OBJECTS

 

The object so the Association shall be to promote and protect the interests of the local residents living in East View Terrace & Conqueror Terrace, Sedlescombe

 

3.         MEMBERSHIP

 

Membership shall be open to any interested person living in the area covered by the association.  Members over the age of 16 have the right to vote.  All households shall have one vote.  An attendance list to be kept by the secretary of the Association.

 

4.         SUBSCRIPTIONS

 

There shall be no subscriptions.

 

5.         EQUAL OPPORTUNITIES

 

Members of the Association shall seek actively to represent the needs of the whole community and will not discriminate on the grounds of nationality, race, age, gender, disability, sexual orientation, religion or belief.

 

6.         THE COMMITTEE

 

6.1 At the Annual General Meeting members shall elect a committee.  The committee is responsible for the management of the Association.

 

6.2 The committee will be made up of the following members; Chair, Secretary, Treasurer and Vice Chair.  Not more than one officer per household/family.

 

6.3  All elected members of the committee shall have one vote.

 

6.4  If vacancies occur among the officers of the Committee, the committee shall have the power to fill them from amongst their members.

 

6.5  The Committee may form sub-groups to deal with specific issues but these must report to the Committee.

 

6.6  The Committee shall meet not less than 6 times a year.

 

6.7  Minutes shall be taken of the Committee meetings and shall be available to all members and to Sedlescombe Parish Council, Rother Homes and Orbit Housing Association.

 

 


7.         ANNUAL GENERAL MEETING

 

7.1  There shall be an Annual General Meeting held every July at which the following items will be included as agenda items:

 

·        Annual Report from the Committee

·        Present statement of accounts

·        Election of Committee

·        Amendments to the Constitution (this item may be excluded if there are no recommendations for change)

 

7.2  The Committee will notify all members of the date no later than 14 days before the AGM.

 

8.  GENERAL MEETINGS

 

8.1 In addition to the Annual General Meeting the committee shall call at least 5 meetings per year, which all members of the Association may attend.

 

8.2       All General Meetings shall be advertised at least 7 days in advance.

 

8.3       A Special General Meeting open to all members will be held if 5 or more members submit a request in writing to the Secretary.

 

8.4       The Secretary shall arrange a meeting within 14 days of the receipt of the request for a Special General Meeting.

 

9.         QUORUM

 

No General, Special General or Annual General Meeting shall take place if less than 7 members are present.

 

10.       CHANGES TO THE CONSTITUTION

 

10.1    The Constitution of the Association may be altered at the AGM.

 

10.2    Any suggested changes must be handed to the Secretary 10 days before the AGM.

 

10.3    Changes to the Constitution must be agreed by two thirds of the members present at the meeting.

 

10.4    The Association shall notify Sedlescombe Parish Council, Rother Homes and Orbit Housing Association within 28 days of changes to its constitution.

 

11.       FINANCE

 

11.1    All monies raised by or on behalf of the Association shall be applied to further the aims and objectives of the Association and for no other purpose.

 

11.2    The Treasurer shall open a bank/building society account in the name of the Association.

 

11.3    The Treasurer shall keep a proper account of the income and expenditure of the Association.  The accounts may be viewed by any member of the association at any meeting.

 

11.4    Three cheque signatories shall be nominated by the Committee (one to be the Treasurer).

 

11.5    Any expenditure over £60.00 shall be authorised by Committee at meetings.

 

11.6    The Treasurer shall submit the audited accounts to Sedlescombe Parish Council, Rother Homes and Orbit Housing Association at the end of each financial year.

 

12.       DISSOLUTION

 

12.1    The Association may only be dissolved at a Special General Meeting called for that purpose and advertised 14 days before the meeting to all members.

 

12.2    At least 3/4 of the members present at the meeting must agree to dissolution.  All members, Sedlescombe Parish Council, Rother Homes and Orbit Housing Association must be informed of the dissolution within 7 days.

 

12.3    Any funds and possessions shall be donated to a charity or charities of the meetings choice.

 

13.       STANDING ORDERS

 

13.1    Members shall at all times conduct themselves in a reasonable manner at meetings.

 

13.2    Members shall be excluded if they contravene the aims of the Association, use abusive language and/or violent behaviour.

 

13.3    The Chair shall have a second casting vote in the event of any vote resulting in a tie.

 

 

 

CHAIR ………………………………………………  Date …………………….

 

 

 

SECRETARY ………………………………………  Date ……………………..