SEDLESCOMBE PARISH COUNCIL

EMERGENCY PLANNING WORKING GROUP

NOTES OF THE MEETING OF THE EMERGENCY PLANNING WORKING GROUP HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL ON TUESDAY 10 APRIL 2007 19:30 TO 20:08

PRESENT: Cllr P Martin (Chairman of the Working Group), Cllrs Mrs J Mitchell, W Cameron, Mrs S Beaney, Mr J Vine-Hall, Mr J Reynolds, Mr D Mitchell, Barbara Arroll
Mrs P Raymond (Clerk to Sedlescombe Parish Council)

Members of the Group had been provided with copies of Data Protection and Sharing - Guidance for Emergency Planners and Responders

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1. Apology for absence was received from Cllr A Rand.

2. Minutes. The Chairman was authorised to sign the Notes of the meeting of the Group held on 07/11/06.

3. Matters arising from the previous notes
3.1 Emergency Packs. Arrangements had been made with Cllr Mrs Glew, Trustee of Sedlescombe Village Hall, to have custody of the emergency packs.
3.2 Sandbags for Riverbridge Cottages. One of the elderly people at Riverbridge Cottages and, probably, the most vulnerable has recently died. It was agreed that the Rother Emergency Planning Officer should be asked what the Sedlescombe Emergency Group should do to prepare for possible flooding of Riverbridge Cottages. Members of the Group discussed whether sandbags should be stockpiled somewhere and decided that, because of cost, the problems with storage, the number that would be needed (probably 1 metre high around the properties) and their ineffectiveness in this situation, that no action should be taken to stockpile sandbags. If flooding should occur before Rother has replied, evacuation would probably have to be arranged.
3.3 List of vulnerable people. Members of the group agreed to make lists of people in their areas who could be vulnerable in the event of an emergency.

4. Co-ordinators' meeting at Battle, 06/03/07. Cllr Martin reported that he had attended a meeting with the Rother Emergency Planning Officer and other co-ordinators. They had worked through an exercise relating to heavy snowfall. Matters arising included:

4.1 Contacting vulnerable people in the event of a warning of an emergency situation expected in the Village. Emergency Working Group members to contact "their" vulnerable people to check their preparedness.

4.2 Request for help from people living in the Village at the time of an emergency. The Sedlescombe Emergency Plan will be reviewed and updated as necessary.

4.3 Alternative ways of contacting people if electricity cables and mobile phones are down. It was agreed that communication is the key need in an emergency. The Rother Emergency Planning Officer had suggested that CB radios or VHF radios should be provided for all teams so that they could contact each other. Members were in favour of obtaining walkie-talkie radios for contact within the Village although it would be necessary for them to be kept charged.

4.4 Emergency meeting place. The village hall is the main emergency meeting place but, without electricity, there would not be any heating. It was suggested that a changeover switch should be installed at the village hall so a generator could be linked up, if required. It was suggested that the Queen's Head could be a good alternative meeting place with an open fire and cooking facilities. The Group considered whether a stack of blankets should be stockpiled but decided that anyone in the vicinity could provide bedding at the time it was needed.

4.5 Help during emergency situations. Advice had been given concerning people who offer to help the Emergency Group in an emergency situation. Care needs to be taken that these people are qualified, preferably officially, and that they are using the correct equipment.

4.6 Printing of emergency advice. Free printing is available at Rother District Council.

4.7 Other Rother Emergency Groups would like to follow the Sedlescombe Plan but, according to the Clerk, this might not be appropriate and they should follow Rother's template. It is however available on the Parish Council's website (see 4.2 above).

4.8 Parish Exercise. Details had been provided by Rother District Council of how a parish exercise could be arranged. The Group decided to take no action at preent.

Chairman.................................................... Date.........................................................