SEDLESCOMBE PUBLIC PLAYING FIELD & RECREATION GROUND TRUST

Sedlescombe Parish Council is the Sole Trustee

Trust Purposes of the Charity Commission Scheme, Charity Number 305305:
To use 1.8 acres of land beside the river which make up the Public Playing Field and Recreation Ground for the provision and maintenance of a recreation ground or playing field for the benefit of the inhabitants of Sedlescombe and the neighbourhood without distinction of sex or of political, religious or other opinions. The Council may provide, or assist in the provision of, on the trust property, such facilities for physical exercise and training, lectures, classes and other forms of recreation and leisure-time occupation having the object of improving the conditions of life for the said inhabitants as the Council shall from time to time think fit. In addition, the Council can allow the land to be used for other purposes as long as the use does not substantially interfere with its recreational use.  Under certain circumstances, the Council may be able to sell the land.

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TO ALL MEMBERS OF SEDLESCOMBE PARISH COUNCIL

A MEETING OF THE SEDLESCOMBE PUBLIC PLAYING FIELD & RECREATION GROUND TRUST IS TO BE HELD ON TUESDAY 1 MAY 2007 IN COMMITTEE ROOM 2 OF THE VILLAGE HALL AT 20:00

Agenda

T07/08.1 To elect the Chairman of the Public Playing Field and Recreation Ground Trust for the ensuing year.

T07/08.2 To elect the Secretary of the Public Playing Field and Recreation Ground Trust for the ensuing year.

T07/08.3 To receive apologies for absence.

T07/08.4 Reason for Meeting. To note

  1. that the Parish Council's two roles of Local Authority and Charity Trustee must be kept entirely separate and decisions must be made about the Charity for the benefit of the Trust, and not the Council, in accordance with the Objects of the Charity Commission Scheme 305305 detailed above;
  2. that the Parish Council does not own the land but is merely a Trustee. Any improvements which are carried out to the Ground are "owned" by the Charity even if paid for by the Council;
  3. that the Parish Council is the Trustee and not its individual councillors;
  4. that the 2006/7 Audit Report requires declaration of parish councils' roles as sole trustees of charities.

T07/08.5 To note result of legal advice from Charity Commission (currently awaited).

T07/08.6 Management and Control of Trust Property.
5.1 To resolve as follows: That the Sedlescombe Public Playing Field & Recreation Ground Trust delegates management and control of the playing field and recreation ground, including the tennis courts, to Sedlescombe Parish Council for the ensuing year. The management to include grass-cutting, litter collection, maintenance of play equipment, maintenance of tennis courts, maintenance of all fences and gates, maintenance of all signs, emptying of dog bins, maintenance of trees and inspection of playgrounds including an annual professional inspection. All work to be subsidised out of the Parish Council's own statutory funds.

T07/08.7 Capital works at the Trust Property. To resolve as follows: That the Sedlescombe Public Playing Field & Recreation Ground Trust delegates responsibility for making capital improvements at the Trust Property to Sedlescombe Parish Council for the ensuing year in accordance with the Charity Commission Scheme Objects for the Trust. As the Trust does not have any income of its own, all work either to be subsidised out of the Parish Council's own statutory funds or applications to be made for grant aid.

T07/08.8 Insurance of the Trust Property. To resolve as follows: That the Sedlescombe Public Playing Field & Recreation Ground Trust delegates to the Sedlescombe Parish Council to arrange public liability insurance cover of £10,000,000 for use of the property for the ensuing year.

T07/08.9 Income to the Trust. In accordance with clause 8 of the Charity Commission Scheme 305305, after payment of any expenses of administration, the net income, if any, shall be applied by the Parish Council in the maintenance, upkeep and insurance of the trust property.

T07/08.10 Report to Trust. To resolve as follows: That the Sedlescombe Parish Council is asked to provide an annual report of the work undertaken at the Trust property and its cost to the AGM of the Trust to be held in May of each year. To resolve: That the annual report for 2006-7 is approved.

T07/08.11 Quorum. To agree that the Quorum of Meetings of the Trust should be three.

T07/08.12 Date of next meeting.

Mrs P Raymond
25/04/07