SEDLESCOMBE PARISH COUNCIL AGENDA

TO: ALL SEDLESCOMBE PARISH COUNCILLORS

YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF SEDLESCOMBE PARISH COUNCIL IS TO BE HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL ON TUESDAY 10 JULY FOLLOWING OPEN FORUM AT 19:00

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OPEN FORUM

At all meetings of the Council and its Committees, members of the public are invited to bring matters to the attention of the Parish Council. If a question is put that cannot be answered simply, the Parish Council will provide an answer in due course after full consideration.

C07/08.23 To receive apologies for absence.

C07/08.24 To authorise the Chairman to sign the Minutes of the Annual Meeting of the Council held on 15/05/07.

C07/08.25 Code of Conduct

  1. To note that all Sedlescombe Parish Councillors have completed their declarations of interest forms and that the forms have been received and noted by the District Council Monitoring Officer.
  2. To note the reply from the Standards Board concerning the Sedlescombe Playing Field & Recreation Ground Trust and members' declaration of interest.
  3. To receive parish councillors' personal or personal/prejudicial interests on matters on the agenda. Members are reminded to repeat their disclosure of interests after the Chairman has announced the relevant agenda item. Please note that, after making representation, giving evidence or answering questions, prejudiced members must leave the meeting.

C07/08.26 Chairmen to propose that: Minutes of committees and Reports of working groups are received/approved in accordance with the relevant Terms of Reference.

  1. Planning Committee (Cllr Martin). 29/05/07, 12/06/07.
  2. Finance Committee (Cllr Glew). 26/06/07.

C07/08.27 To receive Reports from Representatives as follows:

  1. Village Hall Trustee - Cllr Glew
  2. Rother Association of Local Councils - Cllrs Glew & Wheatley
  3. Sports Association representative - Cllr Dudman
  4. Environment Officer - Cllr Dellow
  5. Tree Warden - Cllr Martin
  6. Youth Forum - Cllrs Wright, Rand, Dudman

C07/08.28 To receive the Clerk's Report to include documents received during the month and available online for inspection.

C07/08.29 Bank Reconciliation. To resolve: That the bank reconciliations at the end of May and June are approved.

C07/08.30 Cheques. To resolve: That the cheque lists for June and July areratified or approved.

C07/08.31 Audit of 2006/7 Accounts. To consider the report from Mrs P Fisher, Internal Auditor and to resolve: That the accounts report is forwarded to Mazars, the external auditor.

C07/08.32 Sussex Association of Local Councils/Rother Association of Local Councils.

  1. Result of protest against the 29% increase in subscription for 2007.
  2. Proposal that Quality Councils are given a discounted subscription rate for SALC.
  3. To note that proposals are to be made at the RALC AGM that the Constitution should be amended so that 1) membership of SALC should be optional although strongly recommended. Council to instruct representative regarding her vote. NB The SALC Director advises that although RALC might agree this change at its AGM, it can only be a motion to the SALC AGM on 09/11/07.
  4. To consider proposal at RALC AGM that RALC subscription levels are frozen for 2008-9.
  5. Review of RALC Conference. Points to consider - poor attendance from parish councils; poor acoustics in Brede Village Hall (NB it was stated in RALC Minutes that the acoustics in Brede Village Hall are better than in Sedlescombe); pre-submitted questions not acted on by ESCC officers; Madelaine Gorman's presentation on kerbside recycling had been excellent; poor seating arrangements; £400 cost of 2007 Conference; on balance Parish Conference is a worthwhile event.
  6. Nominations to RALC AGM for Chairman, Vice-Chairman, Treasurer, Executive officer, Other Executive Committee Members.

C07/08.33 Training.

33.1 To receive reports from councillors and Clerk

  1. Cllr Dudman - new councillor training SALC, 22/05/07.
  2. Cllr Wheatley - new councillor training SALC, 05/06/07.
  3. Cllr Wright - "Chairing scary meetings", 01/06/07.
  4. Clerk's day course, 03/07/07.

33.2 Future training.

  1. RALC and Rother have organised an "Introduction to planning" course for new councillors to be held in Brede Village Hall on Monday 23 July, 14:15 to 16:30. Other councillors are welcome to attend.
  2. Brede Parish Council Chairman has experessed an interest in having joint training sessions with Sedlescombe.

C07/08.34 Aim 1 To achieve an Informed and Participating Sedlescombe Community.

  1. Welcome Packs.
  2. Sedlescombe Parish Plan 2002-2007. New Local Action Plan or update of previous parish plan.

C07/0.8.35 Aim 2 To achieve a Safe and Healthy Sedlescombe Community.

  1. Speed & Traffic Calming
    1. Letter from East Sussex County Council re Speed/Traffic Calming re draft policy.
    2. Letter from resident Mr C Boyd re traffic calming measures in The Street.
    3. Letter from Brian Banks of East Sussex Highways offering roundels on the road and 30mph repeater signs.
    4. Phone call from Colin Clarke of East Sussex Highways offering gateways or VAS.
    5. Result of request for speed traps in Sedlescombe. Speed check requested between 1700 and 1800 but Police attended Sedlescombe on 27 June between 1130 and 1215 and only stopped 3 drivers. Local people suggested to the Police that they should have come at rush hour!!
  2. Village Security
    1. PCSO funding.
  3. No Smoking in Public Places
  4. Playground Inspection Reports - report made to Finance Committee.
  5. Criminal Records Bureau checks. The Parish Council adopted a Child/Young Person Protection Policy on 09/05/06 in which a statement is made that "the Council will be adopting Criminal Record Bureau (CRB) checks on those whose roles within the Council engage with children or young people". To consider what action should be taken now.

C07/08.36 Aim 3 To help provide Amenities and Services in Sedlescombe

  1. Sports - decisions relating to the provision of a replacement sports pavilion. See attached.
  2. Youth priorities and the Scout Hut including report of meeting attended by Cllrs Wright and Dudman.
  3. Letter from Rebecca Owen, Rother DC Parks Development Officer with the information that the Parish Council's application to be included in a Big Lottery funding application for play improvement at and around the tennis courts has been turned down.
  4. Footpaths. Footpath update provided by Cllr Dellow.
  5. Housing
    1. Rother District Council Draft Housing Strategy
  6. Local Transport
    1. Accessibility to local services by public transport. ESCC has produced a draft action plan for improving accessibility. Consultation period ends 11/07/07. Clerk's summary is available here.
    2. Open public bus meeting to take place at Hawkhurst Primary School on Saturday 14/07/07 at 14:00 to debate the transport facilities available in the local area, and the lack of co-ordination of movements and timing between local authority areas. ESCC and KCC have been asked to address the meeting, Geoffrey Goodsell will chair the meeting and a representative from Sedlescombe is invited.
  7. Review of Polling Districts and Polling Places. Rother District Council is required to complete a full review of all polling districts and polling places in the District by 31/12/2007. This review is limited to the provision and adequacy of polling stations. To resolve: That the Parish Council is satisfied with the use of Sedlescombe Village Hall as the polling station for the parish of Sedlescombe.

C07/08.37 Aim 5 To protect and enhance Sedlescombe's Built and Natural Environment

  1. Biodiversity Duty. Council to note a new duty to have regard to the conservation of biodivesity in exercising its functions. It was mposed as part of the Natural Environment and Rural Communities Act which came into force on 01/10/2006. Guidance for public authorities has been issued by DEFRA (182 pages). Council to consider drawing up a Biodiversity Strategy and Policy Document for Sedlescombe Parish Council.
  2. East Sussex County Council grass verges.
  3. Rother District Council litter bin emptying.




    P Raymond
    Clerk/RFO, Sedlescombe Parish Council
    3 July 2007