To: all members of Sedlescombe Parish Council

SEDLESCOMBE PARISH COUNCIL MEETING AGENDA

YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF SEDLESCOMBE PARISH COUNCIL IS TO BE HELD ON TUESDAY 11 SEPTEMBER 2007 IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL STARTING AT 19:00

Open Forum

  1. District Councillor Tonly Ganly (if present) is invited to speak

  2. County Councillor Peter Jones (if present) is invited to speak - Cllr Jones has sent his apologies

  3. Members of the public are invited to speak - if the subject is on the agenda, the person will be asked to take part in the public participation session at agenda item C07/08.40. (Parish Councillors should note that they should declare any personal or personal/prejudicial interests in matters raised by the public at Open Forum)

C07/08.38 To receive apologies and reasons for absence.

C07/08.39 To receive councillors' declarations of interests (existence and nature) with regard to items on the agenda. Members are reminded to repeat the declarations when the item is announced by the Chairman.

C07/08.40 Public participation session with respect to items on the agenda - please note that names will be recorded and representations etc. minuted.

(NB the Council will hear first from councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence, ie they cannot remain in the room to hear the representations of others. After the close of the public participation session, when a parish council reaches any item of business which councillors have a prejudicial interest in, those councillors will need to leave the meeting whenever it becomes apparent that the business is being considered at that meeting whether or not they had made representations etc. in respect of it within the public participation session.)

C07/08.41 Minutes of the Meeting of the Council held on 10/07/07. Draft Resolution: That the Council authorises the Chairman to sign the Minutes of the Meeting of the Council held on 10/07/07.

C07/08.42 To receive Minutes of committees and Reports of working groups

  1. Planning Committee. 10/07/07, 24/07/07, 04/09/07. [Cllr Martin] Draft Resolution: That the Minutes of the Planning Committee Meetings held on 10 & 24 July and 4 September 2007 are received.

  2. Crime & Safety Committee, 17/07/07. [Cllr Dellow] Draft Resolution: That the Minutes of the Crime & Safety Committee Meeting held on 17 July 2007 are received.

  3. Sports Pavilion Working Group, 16/07/07. [Cllr Rand] Draft Resolution: That the Notes of the Sports Pavilion Working Group held on 16July 2007 are received and approved.

  4. Finance Committee, 28/08/07. [Cllr Glew] Draft Resolution: That the Minutes of the Finance Committee Meeting held on 28 August 2007 are received.

  5. Pavilion funding Working Group, 14/08/07. [Cllr Wright] Draft Resolution: That the Notes of the Pavilion funding Working Group Meeting held on 14 August 2007 are received and approved.

C07/08.43 To receive reports from Representatives as follows:

  1. Rother Association of Local Councils - Cllr Wheatley.

  2. Sports Association Committee - Cllr Dudman.

  3. Tree Warden - Cllr Martin.

  4. Youth Forum - Cllrs Rand/Dudman/Wright.

C07/08.44 To receive the Clerk's report

C07/08.45 Finance

  1. To receive the Bank Reconciliations at the end of July and August 2007. Draft Resolution: That the Council receives the bank reconciliations at the end of July and August 2007.

  2. To ratify the cheque list for August 2007. Draft Resolution: That the Council ratifies the payment of cheques in August 2007.

  3. To approve the cheque list for September 2007. Draft Resolution: That the Council authorises the payment of cheques in September 2007.

  4. SALC subscription.

    1. To note the information received from SALC re its budget.
    2. Proposed submission of a resolution to the SALC AGM regarding introduction of a reduced subscription for Quality Councils. Rye Town Council has voted to support Sedlescombe.  Note that the idea of a substantial discount for quality councils is being considered by SALC Executive Committees at the end of September.

      Draft Resolution: That the Clerk submits the "reduced subscriptions for quality councils" question to the SALC AGM dependent upon the SALC Committee outcome.
  5. To approve the Inspection Report (Cllr Glew and Clerk) carried out in preparation for the 2008/9 budget. Draft Resolution: That the Council approves in principle the work specified in the 2007 Inspection Report, details to be determined by the Finance Committee.

  6. Rural Rother Trust. To consider a request for a donation towards the Rural Rother Trust. In 2006, Sedlescombe Parish Council made a £50 donation to the Trust funds. Draft Resolution: That the Council approves in principle a donation to the Rural Rother Trust in 2007, amount to be determined by the Finance Committee.

C07/08.46 Policies and Strategies (NB copies of the relevant documents are available in May 2007 Sedlescombe Parish Council Handbook)

  1. Sedlescombe Parish Council Training Strategy. Draft Resolution: That the Council adopts the "Training Strategy for Sedlescombe Parish Council September 2007".

  2. Standing Orders. (Please note that NALC intends to issue revised model Standing Orders later in the year.) To consider amendment/insertion of Nos.31, 24a & 24b.
    Draft Resolution: That the Council adopts the following amended Standing Order/Standing Orders for all its Council and Committee Meetings:

    1. No.31, amend to read "A member must observe the Code of Conduct for Members regarding interests as adopted by Sedlescombe Parish Council on 15 May 2007".

    2. No.24a, new standing order "At all meetings of the Council, the Chairman may at his/her discretion, and at a convenient time in the transaction of business, allow any members of the public to address the meeting in relation to the business to be transacted. Such sessions form part of the Council meeting in law and shall be duly minuted. The Code of Conduct which was adopted by the Council 15/05/07 shall apply to members of the Council in respect of the entire meeting, Where, however, members of the Council exercise their rights pursuant to standing order 24b below, members of the public shall be allowed to attend the meeting to (a) make representations, (b) answer questions or (c) give evidence relating to the business to be transacted."
    3. No.24b, new standing order "At all meetings of the Council, the Chairman may permit members of the Council (including co-opted members as defined by s.49(7) Local Government Act 2000) who have a prejudicial interest in relation to any item of business to be transacted at that meeting to (a) make representations, (b) answer questions or (c) give evidence relating to the business to be transacted. Such sessions form part part of the Council meeting in law and shall be duly minuted. The Code of Conduct which was adopted by the Council on 15/05/07 shall apply to members of the Council in respect of the entire meeting."
  3. Child/Young Person Protection Policy. To carry out the annual review the policy adopted on 09/05/06. [Members are requested to add "To review the SPC Child Protection Policy" to the May Annual Council Meeting Terms of Reference for Committees & Working Groups with Schedule of Meetings etc. page of the 2007 Handbook.]

    Draft Resolution: That the Council approves amendement to the Child/Young Person Protection Policy by deletion of paragraph 3 and substitution of: "The Council recognises that it must, as far as practicable, create and sustain a safe environment for children and young people that use services or facilities provided by Sedlescombe Parish Council or engage with staff, elected Members and volunteers." [Members are requested to amend their copies of the 2007 Handbook as appropriate when the resolution has been passed.]

  4. Biodiversity Strategy and Policy document (fulfils Aim No.5 - to protect and enhance Sedlescombe's Built and Natural Environment). IN THE ABSENCE OF THE ENVIRONMENT OFFICER, DEFERRED TO NOVEMBER MEETING

C07/08.47 Code of Conduct

  1. Sedlescombe Playing Field & Recreation Ground Trust - application for dispensation. To note that Rother District Council Standards Committee is today considering an application for dispensation for all nine parish councillors. For information only.

  2. Registration of gifts or hospitality. Letter from Trevor Elliott, Rother Monitoring Officer. Members are asked to note that they should declare offers of gifts or hospitality over £25 even if they decide not to accept. For information only.

  3. Personal interests' update.

C07/08.48 NALC Conference and Exhibition, Bournemouth International Centre, 5-7 October 2007. Members are invited to attend.

C07/08.49 Aim 1 To achieve an Informed and Participating Sedlescombe Community.

  1. Welcome Packs. Welcome packs will be delivered to new residents on request.

  2. September Draft Bulletin. Draft Resolution: That the September 2007 Bulletin is approved and distributed throughout the parish by volunteers.

  3. Parish Plan form for inclusion with Bulletin. Draft Resolution: That the form provided is approved and distributed throughout the parish by volunteers.

  4. Queen's Award for Voluntary Service 2008. Letter received from the Lord Lieutenant together with Guidance Notes [available on website only].

C07/08.50 Aim 2 To achieve a Safe and Healthy Sedlescombe Community.

  1. Speed and Traffic Calming. Please see Clerk's briefing note for latest details.

    Draft Resolution 1: That the Parish Council approves the siting of two vehicle-activated signs as detailed on the ESCC plan dated 20/08/07 with the smaller face design as detailed on drawing number ENQ3415 02 of 30/08/07.

    Draft Resolution 2: That, in addition to earlier requests, ESCC is asked to investigate a lower speed limit for Crazy Lane which has tortuous bends, is narrow and is used by a lot of drivers accessing the A21 from Westfield and, also, cars and coachings visiting Carr Taylor Vineyards. Towards the bottom of Crazy Lane, the Whydown Farm Carvan Park has its entrance.

  2. "No Smoking in Public Places".

    1. Bus Shelter
    2. Queen's Head Smoking Shelter
  3. Playground Inspection Reports.

  4. "Operation Crackdown". To note that Sussex Police is encouraging anyone to report speeding, thoughtless driving, underage drivers, drink/drug driving, mobile phone use, untaxed vehicles, abandoned cars and unsafe vehicles through a website or telephone number. For information only.

C07/08.51 Aim 3 To help provide Amenities and Services in Sedlescombe

  1. Sports pavilion. To receive an update

  2. Scout Hut. To receive an update

  3. Local Transport - accessibility. For information only.

  4. Affordable Rural Housing in Rother. Information day at Battle Memorial Hall, Tuesday 16 October, 1000 to 1300. Councillors are invited to attend.

C07/08.52 Aim 4 To help support business and rural employment in Sedlescombe

  1. Post Office closures. According to Postwatch there will be an announcement in November concerning the plan of post office closures across Sussex following which there will be a 6-week consultation periods. Parish councils are expected to be contacted direct. Objections will only be accepted on the basis of:

    1. Distance to remaining post offices in the area
    2. Local factors such as the age of the population or other demographic issues
    3. Inadequacy of transport links
    4. Any effect on the local economy

C07/08.53 Aim 5 To protect and enhance Sedlescombe's Built and Natural Environment

  1. Litter/dog bins/bus shelter and Pumphouse sweeping. Since Verdant took over from Serco, the emptying of litter bins (should be twice weekly for all bins on the highway), the emptying of dog bins (should be once weekly for the three bins) and bus shelter and Pumphouse sweeping have been extremely unsatisfactory. The Clerk has sent many e-mails to Rother but the situation does not seem to have improved.

  2. Brede High Woods purchase. "The heathlands of Brede High Wood" by Dr Patrick Roper (Sedlescombe resident). Woodland Trust YouTube presentation.





P J Raymond, Clerk/Responsible Financial Officer, 4 September 2007