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COUNCIL MEETING AGENDA
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YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF THE SEDLESCOMBE PARISH COUNCIL TO BE HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL (SIDE ENTRANCE) ON 11 MARCH 2008 STARTING AT 19:00

MEMBERS
Councillor Wright [VW] (Chairman of the Council), Councillor Rand [AR] (Vice-Chairman of the Council)
Councillors Cameron [WC], Dellow [RD], Glew [PG], Irwin [MI], Martin [PM], Mitchell [JM], Wheatley [CW]

Open Forum
District Councillor Tony Ganly (if present) will be invited to speak. DC = District Council matter on agenda
County Councillor Peter Jones (if present) will be invited to speak. CC = County Council matter on agenda

ViewInternet link available online at www.sedlescombe.org.uk

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C07/08.84 Apologies and reasons for absence.  
C07/08.85 Interests. Declarations of existence and nature of councillor's interests, whether personal or personal/prejudicial, with regard to items on the agenda. Members are reminded to repeat the declarations when the items are announced by the Chairman.

At this point, prejudiced members may make representation, answer questions or give evidence to the Council on agenda items after which they must leave the room if members of the public want to speak on the same subject.
 
C07/08.86 Public participation session. At the discretion of the Chairman, members of the public will be allowed to make representation, answer questions or give evidence with regard to items on the agenda. Please note that names will be recorded and representations etc. minuted.
 
C07/08.87 Minutes of the Meeting of the Council. To resolve: That the Council authorises the Chairman to sign the Minutes of the Meeting of the Council held on 08/01/08.
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C07/08.88

Minutes of Meetings of Committees and Working Groups

 
88.1 Planning Committee. To resolve: That the Minutes of the Meetings of the Planning Committee held on 08 & 29/01/08 and 12/02/08 are received. ViewViewView
88.2 Finance Committee. To resolve: That the Minutes of the Meetings of the Finance Committee held on 18 & 21/02/08 are received. ViewView
88.3 Crime and Safety Advisory Committee. To resolve: That the Minutes of the Meeting of the Crime and Safety Advisory Committee held on 04/03/08 are approved and any recommendations adopted.
View
88.4 Appointment to Committee(s) of Cllr Mitchell.  
C07/08.89 Reports from representatives. To receive reports from Councillors as follows:  
89.1 Rother Association of Local Councils CW
89.2 Village Hall Trust PG
89.3 Tree Warden PM
89.4 Environment Officer RD
89.5 Neighbourhood Watch RD
C07/08.90 Clerk's Report [PR]  
90.1 County Council Health Overview and Scrutiny referred the PCT's decision regarding a single obstetric unit in Hastings and a midwife-led unit in Eastbourne to the Secretary of State. PR
90.2 Query about ESCC proposing to spend £50,000 on extending the opening hours at the council's archives and records office as reported in the Rye & Battle Observer of 01/02/08. Answer from County Councillor Jones: Tight budgets in the past have meant that we had to limit hours and this will allow us to return to what the public should feel is more reasonable. The archives are well used by the general public and scholars/researchers and we have one of the most important collections in the UK and want it to be available to the public. CC
90.3 Battle Town Civic Reception to celebrate Quality Status, 20/02/08.  
90.4 Clerks' Technical Meeting with Rother District Council 27/02/08.  
90.5 East Sussex Rural Forum at Hailsham East Community Centre 04/03/08.  
90.6 Clerks' Networking Day at Billingshurst 07/03/08.  
90.7 Code of conduct DVD showing at Woodlands, New England Lane, 10:00 on 18/03/08.  
90.8 NALC Annual Conference at Eastbourne Winter Gardens on 20-22 May 2008. Theme is "Making Local Connections".  
90.9 Replacement trustees for Village Hall Car Park and Sportsfield.  
C07/08.91 Finance  
91.1 Bank Reconciliations. To resolve: That the Council receives the bank reconciliations at the end of January and February 2008.
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91.2 Cheques. To resolve: The the Council ratifies the payment of cheques in February 2008 and approves payment of cheques in March 2008.
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91.3 Section 137 expenditure. To resolve: That the Parish Council, in accordance with its powers under Sections 137 and 139 of The Local Government Act 1972, should incur the following expenditure which, in the opinion of the Council, is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure: Contribution of £50 towards the East Sussex Parish Tree Warden Scheme.  
91.4 Air Ambulance. To consider a request for funding from Sussex Air Ambulance. See Clerk's Briefing Note.
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91.5 To note that the Warr Partnership has set up a Leader+ Small Grants Fund to mop up the last of the Leader+ money. Applications are invited from projects seeking a maximum grant of £10,000 (with preference given to those seeking under £5,000), being a maximum of 50% of the total cost of the project. The project must address one of two themes: "Adding Value to Local Products" or "Making the best use of Natural and Cultural Resources". It must benefit Young People or Rural Businesses and Workers affected by Restructuring.  
C07/08.92 Training. To note the following training is being arranged by SALC at Sedlescombe Golf Course:
1. Internal Auditor's Briefing, 18/04/08. Valerie Bennett, Sedlescombe's new Internal Auditor, will be attending. Sedlescombe will reimburse the fee of £25.
2. General Councillors' Course, 20 and 21 September 2008.
3. Clerks' Networking Day, 04/11/08.
4. Chairmanship Course TBA.
 
C07/08.93 Aim 1 To achieve an Informed and Participating Sedlescombe Community  
93.1 To consider invitation to enter the Sussex (East and West) Village of the Year 2008 Competition. Closing date 11/04/08.  
93.2 To consider the general invitation to celebrate St George's Day by arranging events in the Village.  
93.3 To receive a report regarding the 2008 Annual Report and Directory.  
93.4 To consider arrangements for Annual Assembly of the Parish Meeting of Sedlescombe, 29/04/08.  
C07/08.94 Aim 2 To achieve a Safe and Healthy Sedlescombe Community  
94.1 Highways.
 
94.1.1 To note: Junction of A21 and B2244. Improvements to the safety. This matter was raised during the autumn 2007 Residents' Survey and further correspondence has been received in response to the January Bulletin. To note that the Highways Agency is installing flexi-bollards at the junction and a high friction surfacing to increase skid resistance on the southbound carriageway between Marley Lane and the junction.  
94.1.2 To consider: Proposed footway, Sandrock Hill. Cllr Dellow and the Clerk met engineers on site on 07/02/08. An estimate has been received of £26,854.19 for provision of a tarmac path including timber edgings and road kerbs as required. CC
94.1.3 To note: Installation of proposed road roundels on B2244 as approved in the Sedlescombe Traffic Calming Scheme. Notice was received on 18/02/08 that this work has been added to the ESCC Schedule of Works. Installation of the posts for the VAS's is due to commence shortly but EDF has not provided a date for connection of the electrical supplies. CC
94.1.3 To note: County Council Speeding Review. ESCC has announced its speeding review of rural settlements and has added an extra £150,000 to accelerate the roll-out of the project, bringing the total for the coming financial year to £550,000. The reviews will be done by electoral division, based on accident statistics, over the next fours years from April 2008. Our division (Northern Rother) is scheduled for review in 2009/10.

CC

 

94.2 Dogs.  
94.2.1 To note: Dog Fouling Control Order. Rother District Council has approved the introduction, from 01/04/08, of The Fouling of Land by Dogs (Rother District Council) Order 2007 whereby dog faeces has to be removed (ie picked up by the dog's owner) from much of the land in the District. The areas in Sedlescombe that fall into this category are: Any highway, footway, footpaths, adjoining verges maintained at the public expense; All pedestrianised areas; All parks, gardens, recreation and sports grounds, commons, amenity areas of other open spaces owned, occupied or maintained by or on behalf of Rother ESCC, Hastings BC, a registered social landlord/housing association, any town or parish council or any other public authority or any charity; Any cemetery, burial ground or churchyard; Any public car park or parking spaces; All beaches and dunes. NB Woodland, marsh or agricultural land are excluded. [Rother DC 14/01/08 Cabinet Agenda and Minutes]

NB Before reaching the decision, Rother's Cabinet considered Sedlescombe Parish Council's concerns about 1) the preservation of dog waste in plastic bags generally; 2) should Rother consider a campaign to encourage dog walkers to make arrangements for their dogs on their own properties? 3) problems with dog bins and their emptying; 4) policing the dog control order.

DC

View Agenda of Rother Cabinet 14/01/08

View Minutes of Rother Cabinet 14/01/08

94.2.2 To note: Dog Exclusion Control Order. Rother District Council is proposing, subject to consultation, to introduce an Exclusion Order from 01/05/08 whereby dogs are not allowed into various areas at any time during the year. The areas in Sedlescombe that fall into this category are: Enclosed children's play areas and Red Barn Field Nature Park. Please note that sportsfields are not included unless under the control of educational establishments. Dogs will be excluded from some areas of beach in Bexhill, Camber, Pett and Winchelsea from 01/05 to 30/09 each year. [Rother DC Cabinet Agenda and Minutes]

DC

View Agenda of Rother Cabinet

View Rother Cabinet Minutes

94.2.3 To note: Enforcement of Dog Control Orders. In reply to the Parish Council's letter to the Chief Constable asking that PCSOs be empowered to enforce Rother's Dog Control Orders, PC Cleverley has written: "The situation at the present(as I have been advised by trainer Tom Dowse), is that any new PCSOs are being taught the new powers, which include giving tickets for dog fouling, but they are unable to issue tickets until such time as local commanders have agreed with the local councils that they will be designated to do so, and this is what is awaited". DC
94.3 Playgrounds.  
94.3.1 To receive recent inspection reports.  
94.3.2 To consider Council action regarding quarterly and annual inspections.  
C07/08.95 Aim 3 To help provide amenities and services in Sedlescombe  
95.1

Lift Scheme. To review the Sedlescombe Lift Scheme.

NB The Mid Weald Voluntary Cars Forum meets every six months to discussion car-sharing schemes across Sussex. The next meeting will be held at Uckfield Civic Centre on Wednesday 09/04/08 10:00 to 12:00 and Cllr Matthew Lock, Lead Councillor for Transport and the Environment will speak on ESCC Transport Plans.

PG
95.2 BACT. To review of use of Battle Area Community Transport by Sedlescombe residents with a view to increasing the grant aid to the service. PG
95.3 Further Education. To consider the letter from the Adult Education Manager at Claverham Community College regarding the College's target this year to work in partnership with parish councils to improve the opportunities for adults to access adult education particularly those who previously have not accessed any type of adult education. Local venues can be used at time to suit the learners. The Manager welcomes any suggestions from councillors regarding further education and is willing to meet to discuss the matter further.  
95.4 Pavilion and Portacabin. (See Finance Committee Minutes regarding tenders) View Meetings page
95.4.1 Fund-raising events for the pavilion by the Sports Pavilion Fund including insurance arrangements.  
95.4.2 May Fayre. To note changes to arrangements and to approve any item involving the Village Green.  
95.4.3 To consider Sports Association's donation to the project.  
95.4.4 To note that the application to the Big Lottery Fund for a grant of £50,000 has been submitted, that further information has been sent to Battle Partnership regarding a grant of £2,000 and that an application for a grant of £10,000 is expected to be sent to the Football Association by the Sedlescombe Football Club.  
95.4.5 To consider application to Rother District Council for additional funding. DC
95.4.6 To approve any additional work at the sportsfield in connection with the portacabin, old or proposed pavilion.  
95.5 Footpaths. To receive reports -  
95.5.1 Footpath 5d, Hurst Lane, severe flooding. CC
95.5.2 Footpath 37, A21 to Great Wood, severe flooding, overgrowth and erosion of path. CC
95.5.3 Footpath 25a/b broken bridge. CC
95.5.4 Easy Access paths.  
95.5.5 Work to footpaths on the Hurst Estate.  
95.6 Tennis courts. To consider future action. Please see Clerk's Briefing Note. View Clerk's Briefing Note on Tennis
95.7 Play.  
95.7.1 To note that Rother District Council has published its Open Spaces, Sport and Recreation Study. It was undertaken by PMP Consultancy. The study was used to inform Rother's Children and Young People's Play Policy and Strategy. Rother has obtained £200,000 of Big Lottery funding for play in rother which has been allocated to 3 projects: a new skate-boarding facility in Peasmarsh, a play area refurbishment in Northiam and a supervised play programme delivering free play sessions in various locations over a two-year period. DC
95.7.2 To consider: The Rother Play Partnership which has RALC representation has asked whether there are particular aspects of providing play facilities and services in this area, for example organising a play event, for which we would benefit from support. DC
95.7.3 To note: The Government has launched a Children's Plan with £225m being allocated over 3 years to built or upgrade more than 3,500 playgrounds and set up 30 new supervised adventure playgrounds designed for the 8-13 age group in deprived communities as well as an allocation of £160m to improve the quality and range of places for young people to go and things for them to do.  
95.7.4 To note: Rother DC is proposing to include various play provision (including Kickabout Area, Support to Youth Activity, Multi-use Games Facilities and Bexhill Leisure and Community Development) to be designated as a mini programme within the Corporate Plan under the overall sponsorship of Councillor Jonathan Johnson (Councillor for Brede Valley). They propose to draft a Rother District Council Children and Young People's Strategy. [See Rother DC 05/03/08 Improvement and Resources Agenda] The Clerk has written to District Councillor Ganly asking him to ensure that rural areas are not forgotten in the Strategy.

DC

View Rother DC Improvement and Resources Agenda 05/03/08

95.8 Youth Services.  
95.8.1 Scout Hut. To receive a report and make appropriate recommendations.  
95.8.2 Sedlescombe Youth Club Project -
To consider the East View January 2008 Survey Result.
To note that an Open Meeting is to be held on Monday 17 March 18:30 to 20:30 in Sedlescombe School.
View Survey Result
95.8.3 To note the proposed loss of Nomad bus.  
95.9 Older people.
To note that the Friendship Club has arranged an Older Persons' Information Day on Friday 11/04/08 in Sedlescombe Village Hall and it is hoped that an older people's directory will be on offer.
 
95.10 Bus Shelter and Bus Stop
 
95.10.1 To note that the bus shelter land was transferred to the Parish Council on 21/02/08. The Parish Council's Solicitor is dealing with the stamp duty form and registration.  
95.10.2 To receive the Clerk's report on her meeting with ESCC and the Developer of the Park View land regarding the replacement of the bus shelter. To make appropriate recommendations.  
C07/08.96 Aim 4 To support Business and Rural Employment in Sedlescombe  
96.1 To note that Rural Skills Training has been advertised on the website and noticeboard.  
C07/08.97 Aim 5 To protect and enhance Sedlescombe's Built and Natural Environment  
97.1 To consider boundaries of Red Barn Field Nature Park and private gardens.  
97.2 To note that the pond at Red Barn Field Nature Park was cleared of sweet grass by councillors and others on 12/02/08.  
97.3 To consider proposed School Competition.  
97.4 Village Green and Grass verges. To consider how to discourage vehicle drivers driving over or parking on grass verges or the Green.  
97.5 To note the work undertaken at the Sedlescombe Village Hall Car Park.  
97.6 To consider protection of wildflower areas in the parish.  
97.7 To agree the proposed composting event on Village Green on evening of Wednesday 14 May 2008, 18:00 to 19:30. CC
97.8 To receive a report regarding heavy lorries through the Village.  
97.9 To note efforts to safeguard skylarks on the "Step Back in Time" field.  
  Mrs P Raymond, Clerk/Responsible Financial Officer
Sedlescombe Parish Council,
Woodland Cottage, Chapel Hill, Sedlescombe, Battle TN33 0QX
Telephone 01424 870508. E-mail sedlescombe@freezone.co.uk