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COUNCIL MEETING MINUTES

 

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MINUTES OF THE MEETING OF THE SEDLESCOMBE PARISH COUNCIL HELD ON TUESDAY 11 MARCH 2008, 19:00 TO 20:55

PRESENT
Cllrs Glew, Irwin, Martin, Mitchell, Wheatley
Councillor Wright (Chairman of the Council), Councillor Rand (Vice-Chairman of the Council)

Clerk/Responsible Financial Officer: Mrs P Raymond

Also present for meeting apart from Open Forum - Report from the Kent and Sussex Courier.

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OPEN FORUM
District Councillor Ganly made the following comments:

1 Youth activities in rural areas - Cllr Ganly will ensure that the rural areas are included in the future Children and Young People's Strategy. The majority of the members of the Improvement and Resources Committee are from the rural areas.

2 St. Georges Day supper is being held in Sedlescombe Village Hall on Friday 25 April by Bexhill and Battle Conservative Association.

County Councillor Jones made the following comments:

1 Heavy lorries. ESCC has no legal powers to stop the lorries using the highway. A restriction should have been imposed by Hastings Borough Council when planning permission was granted for the new college. (The Parish Council has been informed that the work should be complete by mid-March.)

2 Failing Schools. ESCC has today appointed a company (Ninestiles Plus under the leadership of Sir Dexter Hutt) who will carry out a major reform of three secondary schools in Hastings - Filsham Valley, Hillcrest and The Grove. These schools have had consistently poor results for some years and will now be put together in one operational unit under one governing body and will work with the company to turn the schools round.

The Clerk explained that parish councils have recently been advised in a NALC Legal Advisory Note that all matters discussed at parish council meetings either by councillors or the public should appear on the agenda. Sedlescombe Parish Council will work towards this and will ask the public to submit topics for inclusion on agendas at least ten days prior to meetings. The public will then be able to speak during the public participation sessions which are included on each agenda.

C07/08.84 Apologies and reasons for absence. Cllrs Dellow and Cameron (both ill).
C07/08.85 Interests. Declarations of existence and nature of councillor's interests, whether personal or personal/prejudicial, with regard to items on the agenda. Councillors declared their personal interests as follows: 89.2 Sedlescombe Village Hall - Cllrs Glew, Irwin, Wheatley by virtue of their being Trustees of the Hall; 89.1 Rother Association of Local Councils - Cllrs Wheatley and Glew by virtue of their being the Council's representatives on RALC; 95.8 Youth - Cllrs Wright and Rand by virtue of their being the Council's representative on the Rural Rother Youth Forum.

Personal/Prejudicial Interest - 95.4 Sports Pavilion Project - Cllr Mitchell by virtue of her being the Secretary of Sedlescombe Sports Association and the matter under discussion is likely to affect the financial position of the Association. Personal/Prejudicial Interests of all councillors but dispensation granted - 94.3 and 95.6.

C07/08.86 Public participation session. No public present.
C07/08.87
View Minutes of Council Meeting 8 January 2008
Minutes. RESOLVED: That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 08/01/08.
C07/08.88 Minutes of Meetings of Committees and Working Groups
88.1
Link to Planning Minutes 8 Jan 2008Link to Planning Minutes 29 Jan 2008View Planning Committee Minutes 12 Feb 2008
Planning Committee. RESOLVED: That the Minutes of the Meetings of the Planning Committee held on 08 and 29/01/08 and 12/02/08 are received.
88.2
View Minutes of Finance Meeting held on 18 Feb 2008View Minutes of Finance Meeting held on 21 Feb 2008
Finance Committee. RESOLVED: That the Minutes of the Meetings of the Finance Committee held on 18 and 21/02/08 are received.
88.3
View Minutes of the Crime and Safety Advisory Committee held on 4  March 2008
Crime & Safety Advisory Committee. Crime and Safety Advisory Committee. The Council resolved not to accept the recommendation of the Committee as recorded at CS07/08.41.2 that members of the Crime and Safety Committee are authorised to meet with PCSO Demi to discuss setting up a panel of community representatives in order to identify three policing priorities for the parish of Sedlescombe. Instead, it was RESOLVED: That the Police be advised that the matter would be better dealt with by the Sedlescombe Neighbourhood Watch Group who already have coordinators covering the majority of the parish. These people have already shown that they are interested in crime and safety and would be an ideal panel to identify three policing priorities for the parish of Sedlescombe. It was RESOLVED: That the Minutes of the Meeting of the Crime and Safety Advisory Committee held on 04/03/08, apart from the recommendation detailed in CS07/08.41.2, are approved.
C07/08.89 Reports from representatives. To receive reports from Councillors as follows:
89.1 Rother Association of Local Councils. Rother Association of Local Councils. Cllrs Wheatley and Glew declared their personal interests by virtue of their being the Council's representatives on RALC. Cllr Wheatley reported on the last meeting which had been very long and had included a budget talk by Trevor Leggo of SALC and details of the speed gun initiative at Winchelsea. The meeting had been informed of Frank Rallings' retirement at the end of March. The Clerk was asked to write to the Secretary of RALC asking that future meetings have a time limit of two hours. Cllr Glew agreed to attend the Annual Parish Conference to be held on Thursday 3 April at Northiam Village Hall started at 1.45pm. If other councillors wish to attend, they should let the Clerk know.
89.2 Village Hall Trust. Cllr Glew reported that the AGM will be held on 20/03/08 and Mrs Betts will be standing down as Chairman.
89.3 Tree Warden. Cllr Martin reported that the Tree Programme he has been involved in with the School has gone very well. Thirty trees have been planted of which half are large trees and will screen the MUGA from the rear of properties in The Green. Bluebells and wood anemones have been planted and, after Easter, the children are going to be taught the names of the species. The chestnut project is ongoing. 
89.4 Environment Officer. In Cllr Dellow's absence, the Clerk reported that Cllr Dellow has been working on the Biodiversity Action Plan which accompanied the Biodiversity Strategy adopted by the Council in November 2007. This has included: arrangements for a School competition; removal of sweet grass from Red Barn pond (with help from Cllr Martin, Mrs Martin and Mr Glew); discussions with Churchwarden re the need to adjust the mowing regime in the churchyard to conserve green-winged orchids and glow-worms and inclusion of the old Spanish Chestnut Trees in the churchyard in the Woodland Trust valuable tree list; creation (with Mr Glew) of a new garden in the village hall grounds planted with wildlife-friendly shrubs to attract bees and moths; inclusion of the Gardening for Wildlife Leaflet in the Welcome Packs; working with the Clerk to reprint and distribute Autumn Lady's Tresses Orchids' leaflets to Gorselands; work on easy access footpaths (with Mr Glew and Mr Vine-Hall) by replacing stiles with metal gates.
C07/08.90 Clerk's Report
90.1 County Council Health Overview and Scrutiny referred the PCT's decision regarding a single obstetric unit in Hastings and a midwife-led unit in Eastbourne to the Secretary of State.
90.2 Query about ESCC proposing to spend £50,000 on extending the opening hours at the council's archives and records office as reported in the Rye & Battle Observer of 01/02/08. Answer from County Councillor Jones: Tight budgets in the past have meant that we had to limit hours and this will allow us to return to what the public should feel is more reasonable. The archives are well used by the general public and scholars/researchers and we have one of the most important collections in the UK and want it to be available to the public.
90.3 Battle Town Civic Reception to celebrate Quality Status, 20/02/08. Clerk attended.
90.4 Clerks' Technical Meeting with Rother District Council 27/02/08. Joy Hollister, Director of Resources, has left Rother to take up the position of Director of Adult Services and Housing for Brighton and Hove City Council. She will be succeeded by Malcolm Johnson, currently head of Policy and Communications with Ashford Borough Council. Frank Rallings,Head of Planning is taking retirement at the end of March. Applications are being invited for Frank's successor.
90.5 East Sussex Strategic Partnership Rural Forum 04/03/08. VW and PR attended this forum last Tuesday at Hailsham. During the afternoon, issues were identified which are particularly important to rural areas from a list of 198  indicators issued by Central Government.
90.6 Clerks' Networking Day at Billingshurst 07/03/08. Information given about the Power of Well-being which will give eligible parish councils an uncapped spending power. However, quality council status will not make parish councils eligible. Each year eligibility will have to be re-affirmed. 2/3 of councillors will have to have been elected. 80% (ie 7 or 8 for Sedlescombe) of parish councillors will have to have attended a Councillor Training Module on the power, the Clerk must have completed an accredited Clerks' Training Module to show that he/she understands the power. Residents will have to be told that the power of well-being has been used within one week. The power is expected to be available from 1 July this year although the training modules have not yet been sorted out. The high percentage of clerks leaving is a serious worry. The national average is 20% each year and, in Surrey, it is as high as 35%. PR is only the fifth clerk that Sedlescombe has had since 1894.
90.7 Code of conduct DVD showing at Woodlands, New England Lane, 10:00 on 18/03/08. Members invited to attend.
90.8 NALC Annual Conference at Eastbourne Winter Gardens on 20-22 May 2008. Theme is "Making Local Connections".
90.9 Replacement trustees for Village Hall Car Park and Sportsfield. The importance of keeping trustees up to date has been highlighted by the current situation with the scout hut. For SPC, we have two leases: 1) the Sportsfield where one of the three trustees needs replacing following John Cornford's death and 2) the Village Hall Car Park where one trustee needs replacing following Colin Pritchard moving from the area. Cllr Glew and Mitchell will investigate.
C07/08.91 Finance
91.1 Bank reconciliations. RESOLVED: That the bank reconciliations at the end of January and February 2008 are received
91.2 Cheques. RESOLVED: That the Council ratifies the payment of cheques in February 2008 and approves payment of cheques in March 2008.
91.3 Parish Tree Warden Scheme. RESOLVED: That the Parish Council, in accordance with its powers under Sections 137 and 139 of The Local Government Act 1972, should incur the following expenditure which, in the opinion of the Council, is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure: Contribution of £50 towards the East Sussex Parish Tree Warden Scheme.
91.4 Air Ambulance. Sussex Air Ambulance has requested a donation. Members had been provided with a Clerk's Briefing Note. RESOLVED: That Sedlescombe Parish Council agrees to make a donation to the Sussex Air Ambulance in 2008/09 in accordance with Section 137(3) of the Local Government Act 1972, the amount to be agreed by the Finance Committee. The Charity to be asked to provide a written statement of how the money is spent within 12 months.
91.5 Grants. It was noted that the Warr Partnership has set up a Leader+ Small Grants Fund to mop up the last of the Leader+ money. Applications are invited from projects seeking a maximum grant of £10,000 (with preference given to those seeking under £5,000), being a maximum of 50% of the total cost of the project. The project must address one of two themes: "Adding Value to Local Products" or "Making the best use of Natural and Cultural Resources". It must benefit Young People or Rural Businesses and Workers affected by Restructuring.
C07/08.92 Training. It was noted that training was being arranged at Sedlescombe Golf Club by SALC as follows: 1. Internal Auditor's Briefing, 18/04/08 to be attended by Sedlescombe's Internal Auditor. Sedlescombe will reimburse her fee of £25. 2. General Councillors' Course, 20 and 21 September 2008. Unfortunately, there has been a mix up with bookings here. Cllr Martin to speak to James Andrews. 3. Clerks' Networking Day, 04/11/08. Clerk to attend. 4. Chairmanship Course, date tba. Up to five (VW, PG, CW, AR and JM) will attend, depending on date.
C07/08.93 Aim 1 To achieve an Informed and Participating Sedlescombe Community
93.1 Sussex Village of the Year 2008 Competition. No action.
93.2 St.George's Day celebrations. District Cllr Ganly had mentioned at the Open Forum an event in Sedlescombe.
93.3 2008 Annual Report and Directory. Now with the printers. Size increased from 36 to 40 pages because of the increased number of businesses advertising. Income from the sale of advertising space has raised to just over £800 excluding VAT. The Report should be ready for distribution throughout the parish by the beginning of April for delivery prior to the Parish Assembly.
93.4 Annual Assembly of the Parish Meeting. To be held on 29/04/08. Tables have been popular with up to 20 being ordered. Tea and biscuits need to be arranged and the press invited.
C07/08.94 Aim 2 To achieve a Safe and Healthy Sedlescombe Community
94.1 Highways
94.1.1 Junction of A21 and B2244. Improvements to the safety. This matter was raised during the autumn 2007 Residents' Survey and further correspondence had been received in response to the January Bulletin. It was noted that the Highways Agency is installing flexi-bollards at the junction and a high friction surfacing to increase skid resistance on the southbound carriageway of the A21 between Marley Lane and the Sedlescombe junction.
94.1.2 Proposed footway, Sandrock Hill. Cllr Dellow and the Clerk met engineers on site on 07/02/08. An estimate has been received of £26,854.19 for provision of a tarmac path including timber edgings and road kerbs as required. DEFERRED TO NEXT MEETING
94.1.3 Installation of proposed road roundels on B2244 as approved in the Sedlescombe Traffic Calming Scheme. Notice was received on 18/02/08 that this work has been added to the ESCC Schedule of Works. Installation of the posts for the VAS's is due to commence shortly but EDF has not provided a date for connection of the electrical supplies.
94.1.4 County Council Speeding Review. ESCC has announced its speeding review of rural settlements and has added an extra £150,000 to accelerate the roll-out of the project, bringing the total for the coming financial year to £550,000. The reviews will be done by electoral division, based on accident statistics, over the next four years from April 2008. Our division (Northern Rother) is scheduled for review in 2009/10.
94.2 Dogs
94.2.1 Dog Fouling Control Order. It was noted that Rother District Council has approved the introduction, from 01/04/08, of The Fouling of Land by Dogs (Rother District Council) Order 2007 whereby dog faeces has to be removed (ie picked up by the dog's owner) from much of the land in the District. The areas in Sedlescombe that fall into this category are: Any highway, footway, footpaths, adjoining verges maintained at the public expense; All pedestrianised areas; All parks, gardens, recreation and sports grounds, commons, amenity areas of other open spaces owned, occupied or maintained by or on behalf of Rother ESCC, Hastings BC, a registered social landlord/housing association, any town or parish council or any other public authority or any charity; Any cemetery, burial ground or churchyard; Any public car park or parking spaces; All beaches and dunes. NB Woodland, marsh or agricultural land are excluded. NB Before reaching the decision, Rother's Cabinet considered Sedlescombe Parish Council's concerns about 1) the preservation of dog waste in plastic bags generally; 2) should Rother consider a campaign to encourage dog walkers to make arrangements for their dogs on their own properties? 3) problems with dog bins and their emptying; 4) policing the dog control order.
94.2.2 Dog Exclusion Control Order. It was noted that Rother District Council is proposing, subject to consultation, to introduce an Exclusion Order from 01/05/08 whereby dogs are not allowed into various areas at any time during the year. The areas in Sedlescombe that fall into this category are: Enclosed children's play areas and Red Barn Field Nature Park. Please note that sportsfields are not included unless under the control of educational establishments. Dogs will be excluded from some areas of beach in Bexhill, Camber, Pett and Winchelsea from 01/05 to 30/09 each year.
94.2.3 Enforcement of Dog Control Orders. In reply to the Parish Council's letter to the Chief Constable asking that PCSOs be empowered to enforce Rother's Dog Control Orders, PC Cleverley has written: "The situation at the present(as I have been advised by trainer Tom Dowse), is that any new PCSOs are being taught the new powers, which include giving tickets for dog fouling, but they are unable to issue tickets until such time as local commanders have agreed with the local councils that they will be designated to do so, and this is what is awaited". Rother District Council's Chief Executive has been informed.
94.3 Playground. All councillors declared their personal interests by virtue of the Council being the sole Truste of the Sedlescombe Playing Field and Recreation Ground Trust.
94.3.1 Inspection Reports. Cllr Rand was thanked for repairing the Riverside playground fences. Several small jobs had been highlighted by councillors during their regulation inspections and it was agreed to delegate them to the Finance Committee for consideration at its next meeting.
94.3.2 Quarterly and annual inspections. The Clerk had been unable to arrange quarterly inspections with Glendale. RESOLVED: That an annual inspection of the Riverside playground and East View Kickabout Area is arranged with ROSPA.
C07/08.95 Aim 3 To help provide Amenities and Services in Sedlescombe
95.1 Lift Scheme Review. Cllr Glew reported that the Lift Scheme was working very well. There are twelve drivers on the list willing to take people to medical appointments at 40p/mile (this is still the amount that can be claimed free of income tax). It was agreed that there is no need currently to attend the Mid Weald Voluntary Cars Forum.
95.2 Battle Area Community Transport. Cllr Glew reported on her review of the use of BACT by Sedlescombe residents. She has found the bus service to Battle on two days a week is very well used and appreciated by Sedlescombe residents. RESOLVED: That the Council will consider an increased grant to BACT in the coming financial year, amount to be agreed by the Finance Committee.
95.3 Further Education. The letter was considered from the Adult Education Manager at Claverham Community College regarding the College's target this year to work in partnership with parish councils to improve the opportunities for adults to access adult education, particularly those who previously have not accessed any type of adult education. Local venues can be used at times to suit the learners. The Manager welcomes any suggestions from councillors regarding further education and is willing to meet to discuss the matter further. RESOLVED: That the Manager is invited to attend the Parish Assembly.
95.4 Pavilion and Portacabin. RESOLVED: That this item is moved to the end of the agenda.
95.5 Footpaths. In Cllr Dellow's absence, the Clerk reported as follows:
95.5.1 Footpath 5d, Hurst Lane, severe flooding. May be exacerbated by the construction of a pond in the garden adjacent to the footpath. Cllr Dellow has been meeting with Matt Harper on site to try to find a solution.
95.5.2 Footpath 37, A21 to Great Wood, severe flooding, overgrowth and erosion of path. Although the problem part of this path is in Battle parish, it joins with Sedlescombe path 37. Because the work is so extensive, it will be necessary to close off the whole stretch of path and divert it around Marley Lane and back into the Great Wood at an appropriate place. With ESCC.
95.5.3 Footpath 25a/b broken bridge. work can recommence on the bridges.
95.5.4 Easy Access paths. Cllr Dellow and Reg Glew are to be thanked very much for their excellent work installing metal gates instead of stiles in order to give easier access to public footpaths in the parish. 
95.5.5 Work to footpaths on the Hurst Estate. Hurst Estate has purchased some of the Southern Water Authority land surrounding the Powdermill Reservoir in Sedlescombe. The Brede High Woods part of the land was purchased by the Woodland Trust. The owner of Hurst Estate has put up notices explaining to walkers that he is replacing stiles with gates but that people should, in future, keep to the footpaths and keep their dogs on leads.
95.6 Tennis courts. All councillors declared their personal and prejudicial interests by virtue of the Council being the trustee of the Sedlescombe Playing Field and Recreation Ground Trust but because of dispensation granted by Rother Standards Committee they were allowed to remain and take part. The Council had been provided with the Clerk's Briefing Note. RESOLVED: That the Council agrees to pay for the cleaning of the corner of the courts (£120) out of the Tennis Courts Fund and to allow the Netball Club to arrange painting of the necessary lines.
95.7 Play
95.7.1 It was noted that Rother District Council has published its Open Spaces, Sport and Recreation Study. It was undertaken by PMP Consultancy. The study was used to inform Rother's Children and Young People's Play Policy and Strategy. Rother has obtained £200,000 of Big Lottery funding for play in rother which has been allocated to 3 projects: a new skate-boarding facility in Peasmarsh, a play area refurbishment in Northiam and a supervised play programme delivering free play sessions in various locations over a two-year period.
95.7.2 The Rother Play Partnership which has RALC representation has asked whether there are particular aspects of providing play facilities and services in this area, for example organising a play event, for which we would benefit from support. RESOLVED: That further information will be obtained with a view to doing something to encourage junior netball and junior cricket.
95.7.3 Children's Plan. It was noted that the Government has launched a Children's Plan with £225m being allocated over 3 years to build or upgrade more than 3,500 playgrounds and set up 30 new supervised adventure playgrounds designed for the 8-13 age group in deprived communities as well as an allocation of £160m to improve the quality and range of places for young people to go and things for them to do.
95.7.4 Children and Young People's Strategy. It was noted that Rother DC is proposing to include various play provision (including Kickabout Areas, Support to Youth Activity, Multi-use Games Facilities and Bexhill Leisure and Community Development) to be designated as a mini programme within the Corporate Plan under the overall sponsorship of Councillor Jonathan Johnson (Councillor for Brede Valley). Rother proposes to draft a District Council Children and Young People's Strategy. The Clerk has written to District Councillor Ganly asking him to ensure that rural areas are not forgotten in the Strategy. Cllr Ganly has confirmed that he has raised this matter at the appropriate Rother Committee and will continue to ensure that rural areas are included.
95.8 Youth Services
95.8.1 Scout Hut. The fire-damaged scout hut has been demolished and Rother Homes (the holder of the freehold) is trying to find the trustees who were leased the land and building about 50 years ago. Until these people are located or death certificates found, nothing can be done with the land. A group made up of The Youth Development Services, Action in Rural Sussex, Orbit Housing Association, Rother Homes, Sussex Police and the Parish Council have been gathering information regarding a scheme to use the land for a youth/community club project. £28,000 is available for the youth club project raised by the young people.
95.8.2 Sedlescombe Youth Club Project - East View January 2008 Survey Result. In January, Orbit, Rother Homes and the Police knocked on every door at East View Terrace to ask the occupants for their views on having a youth club on the site. Cllrs were provided with the result of the survey. There had been overwhelming support in the survey for a youth club for Sedlescombe (93% of those answering) but far fewer (57%) in favour of a youth club on the old scout hut site. Several people commented that the club should be held at the village hall. The Council has received a letter in the last few days from an East View resident making the same point particularly because of the anti-social behaviour of young people. Cllr Rand suggested that if a portacabin was erected on the site, it would be temporary and could be removed if behaviour became a problem. Parish Councillors were asked to attend an Open Meeting to be held on Monday 17 March 19:00 to 20:30 in Sedlescombe School. 
95.8.3 Nomad Bus. It was note that the Nomad bus was expected to be lost following removal of funding.
95.9 Older People. It was noted that the Friendship Club has arranged an Older Persons' Information Day on Friday 11/04/08 in Sedlescombe Village Hall and it is hoped that an older people's directory will be on offer.
95.10 Bus Shelter and Bus Stop
95.10.1 It was noted that the bus shelter land was transferred to the Parish Council on 21/02/08. The Parish Council's Solicitor is dealing with the stamp duty form and registration.
95.10.2 The Clerk reported on her meeting with ESCC and the Developer of the Park View land regarding the replacement of the bus shelter in accordance with planning condition and the Parish Council's suggestions. The kerb also has to be raised by the Developer on both sides of the road. Discussions were had at the time about the positioning of the bus stop on the west side of the road and it was agreed that the existing post was in about the right position and that the kerb should be raised there.
C07/08.96 Aim 4 To support Business and Rural Employment in Sedlescombe
96.1 It was noted that Rural Skills Training has been advertised on the website and noticeboard.
C07/08.97 Aim 5 To Protect and Enhance Sedlescombe's Built and Natural Environment
97.1 Boundaries of Red Barn Field Nature Park and private gardens. Red Barn Field shares a boundary with four properties next to the Village Hall. At a recent inspection, it was noted that a new gate had been inserted in a gap where the metal fence has been cut and a camouflaged board placed across the gap. Advice has been given in a new NALC Legal Topic Note concerning Private Access to Council Land. The issue is that, if nothing is done, after 20 years, the resident will gain a legal right of access. RESOLVED: That the Council writes to the four owners stating that the Council does not authorise any access from their properties into Red Barn Field and that any existing gaps should be closed off with hedging and no new gaps should be made. 
97.2 Pond at Red Barn Field Nature Park. It was noted that the pond at Red Barn Field Nature Park was cleared of sweet grass by councillors and others on 12/02/08. Thanks to Pat Martin, Sally Martin, Ralph Dellow and Reg Glew.
97.3 To consider proposed School Competition. In Environment Officer Report.
97.4 Village Green and Grass verges. Both verges and the Green have been damaged this winter by vehicles running over or parking on them. Ralph Dellow and Reg Glew have recently undertaken repairs to the edge of the Village Green. The Council had received a letter from a resident asking whether anything can be done to stop the damage occurring. Members to consider the matter before the next meeting.
97.5 Village Hall Car Park. Ralph Dellow and Reg Glew had undertaken work to the garden at the front of the Village Hall Car Park. Although this land belongs to the SPC, it has been leased to the Village Hall Committee who are now responsible for maintenance. The Parish Council has purchased the materials and plants. RESOLVED: That the full cost should be reclaimed from the Village Hall Committee.
97.6 Protection of wildflower areas in the parish. It is part of the SPC Biodiversity Strategy to protect the wildflower areas in the parish and Cllr Dellow has been investigating what is done in other parts of the country. Defer to next meeting.
97.7 Proposed composting event. The Clerk has made a tentative arrangement for a small composting event on the Village Green on the evening of Wednesday 14 May 2008, 18:00 to 19:30. However, it was suggested that it would be more useful to have this at the June Fayre. RESOLVED: That the 14 May event is cancelled and, instead, arrangements made for it to be included in the June Fayre with the Council paying for the pitch if necessary.
97.8 To receive a report regarding heavy lorries through the Village. Discussed in Open Forum with County Councillor.
97.9 Safeguarding skylarks on the "Step Back in Time" field. Included in Environment Officer Report.
  The following Section was deferred from earlier in the meeting.
C07/08.95.4 Pavilion and Portacabin. Cllr Mitchell declared her personal/prejudicial interest by virtue of her being the Secretary of the Sedlescombe Sports Association and the matter involving the financial situation of that organisation. She left the meeting. Councillors were asked to see the Finance Committee Minutes for 18 and 22 February 2008 regarding the tenders.
95.4.1 Fund-raising events for the pavilion by the Sports Pavilion Fund including insurance arrangements. The "Fund" now has its own bank account and is not part of the Sports Association. An interesting programme of events to raise money for the pavilion has been arranged. Included in the programme are boot fayres at the sportsfield. The Council had been asked whether its public liability insurance would cover these events but, unless the Council is making all the arrangements, this is not possible. The Clerk will write to Judy Torrance (Chair) with this information.
95.4.2 May Fayre. The Village Green had been booked for the May Fayre but it appeared that the Pavilion Fund was hoping to rely on the Parish Council's public liability insurance to cover the event. The Clerk had explained that this was not possible unless the Council is making all the arrangements. The maypole dancing will now be held in the Queen's Head garden with craft stalls inside the pub.
95.4.3 Sports Association's donation to the project. £11,000 of the £20,000 expected Sports Association donation towards the pavilion had been received by the Parish Council and it had been suggested that all other local funding will come from the Pavilion Fund group. However, Cllr Rand was asked to speak to the Sports Association with the suggestion they should provide the £20,000 in addition to other fund-raising from the funds provided to them by the Police, donations in memory of John Cornford, the Football Club Christmas Raffle proceeds, possible Sussex County Playing Fields grant together with increased rents and additional uses of the field etc.
95.4.4 Big Lottery Fund. The application for a £50,000 capital grant from the Reaching Communities Big Lottery Fund has been submitted.
95.4.5 Rother funding. RESOLVED: That a further application should be made to Rother DC for funding towards the expected shortfall.
95.4.6 Work in connection with the portacabin, old or proposed pavilion. The electrical box has been built and we are waiting for EDF to disconnect from the pavilion following which the pavilion can be demolished. Cllr Rand was thanked for arranging installation of the sink and provision of a kettle.
  Chairman.......................................... Date............................................