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PAVILION FUND-RAISING AGENDA


MEMBERS: Cllr R Dellow, Councillor Wright (Chairman of the Council), Councillor Rand (Vice-Chairman of the Council)
Co-opted non-voting members - Judy Torrance, Bob Harris, Paul White, Ashley Davey, Grant Burberry

 

YOU ARE HEREBY SUMMONED TO ATTEND THE FIRST MEETING OF THE SEDLESCOMBE PARISH COUNCIL PAVILION FUND-RAISING COMMITTEE TO BE HELD AT 12 NOON ON MONDAY 4 AUGUST 2008 AT ASSELTON HOUSE, THE GREEN, SEDLESCOMBE (by kind invitation of Mrs Torrance)

 

TERMS OF REFERENCE OF PAVILION FUND-RAISING COMMITTEE: To run events held on Sedlescombe Village Green to raise money for the proposed Sedlescombe sports pavilion (terms of reference approved at Emergency Council Meeting on 29/07/08)

 

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PAV08/09.1 To elect the Chairman of the Committee for the ensuing year.
PAV08/09.2 To explain the composition and terms of this Parish Council Committee and that all meetings of the Committee are to be open to the public and to include an item allowing the public to speak on matters on the agenda. The quorum of the Committee will be three including one parish councillor.
PAV08/09.3 To receive apologies and reasons for absence.
PAV08/09.4 Declarations of existence and nature of a councillor's interests, whether personal or personal/prejudicial, with regard to items on the agenda. Members are reminded to repeat the declarations when the items are announced by the Chairman.

At this point, prejudiced members may make representation, answer questions or give evidence to the Committee on agenda items after which they must leave the room if members of the public want to speak on the same subject.

PAV08/09.5 Public participation session. At the discretion of the Chairman, members of the public will be allowed to make representation, answer questions or give evidence with regard to items on the agenda. Please note that names will be recorded and representations etc. minuted.
PAV08/09.6 To note the details of the Parish Council's public liability insurance cover and the need for a risk assessment to be carried out by the Committee and approved by the full Council prior to any proposed event.
PAV08/09.7 To consider and approve the programme for the proposed Fayre to be held on Saturday 27 September 2008 on Sedlescombe Village Green.
PAV08/09.8 To consider and approve contingency plans in the event of bad weather.
PAV08/09.9 To consider expenses and the deposit of any funds raised at the event.
   
  Mrs P Raymond
Clerk/Responsible Financial Officer
Sedlescombe Parish Council
01424 870508
sedlescombe@freezone.co.uk
30 July 2008