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COUNCIL MEETING AGENDA

 

TO ALL MEMBERS OF SEDLESCOMBE PARISH COUNCIL - YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF SEDLESCOMBE PARISH COUNCIL TO BE HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL ON TUESDAY 9 SEPTEMBER 2008 AT 19:00

PLEASE NOTE THAT THIS MEETING IS OPEN TO MEMBERS OF THE PUBLIC WHO MAY SPEAK DURING THE PUBLIC PARTICIPATION SESSION, AT THE CHAIRMAN'S DISCRETION, ABOUT MATTERS ON THIS AGENDA

PLEASE NOTE THAT AN ADDITIONAL ITEM WAS ADDED TO THIS AGENDA (C08/09.61.9) on 04/09/08 at the request of the Parish Council Chairman

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OPEN FORUM

District Councillor Ganly invited to speak.
County Councillor Jones invited to speak.

 

C08/09.49 Apologies and reasons for absence.
C08/09.50 Interests. Declarations of existence and nature of councillor's interests, whether personal or personal/prejudicial, with regard to items on the agenda. Members are reminded to repeat the declarations when the items are announced by the Chairman.

At this point, prejudiced members may make representation, answer questions or give evidence to the Council on agenda items after which they must leave the room if members of the public want to speak on the same subject.

C08/09.51 Public participation session. At the Chairman's discretion, members of the public will be allowed to make representation, answer questions or give evidence with regard to items on the agenda. Please note that names will be recorded and representations etc. minuted.
C08/09.52Minutes Emergency Council Meeting 29/07/08 Minutes. To resolve: That the Chairman of the Council is authorised to sign the Minutes of the Emergency Meeting of the Council held on 29 July 2008.
C08/09.53

Planning Minutes 08/07/08Planning Minutes 29/07/08Planning Minutes 26/08/08

Crime & Safety Minutes 02/09/08

Pavilion Fund-Raising Committee Minutes 04/08/08Pavilion Fund-Raising Committee Minutes 26/08/08

Minutes of Meetings of Committees
  1. Planning Committee. To Resolve: That the Minutes of the Meetings of the Planning Committee held on 08/07/08, 29/07/08 and 26/08/08 are received.
  2. Crime & Safety Advisory Committee. To Resolve: That the Minutes of the Crime & Safety Advisory Committee held on 02/09/08 are received, information is noted and recommendations approved.
  3. Pavilion Fund-Raising Committee. To Resolve: That the Minutes of the Meetings of the Pavilion Fund-Raising Committee held on 04/08/08 and 26/08/08 are received and approved.
C08/09.54 Reports from representatives. To receive reports as follows:
  1. Rother Association of Local Councils. Cllr Irwin attended the meeting on 09/07/08. Meeting attended by 1) Inspector Mark Bright who outlined plans for policing in Rother; 2) Graham Furness, Network Manager, Highways Department - there are plans to put down a quiet surface through the Village after "filling-in" has been completed. Potholes should be repaired within 24 hours of being reported. 3) Trevor Leggo - information given regarding raising funds from developers through Section 106 agreements; training courses to be arranged. Next meeting 08/10/08.
  2. Village Hall Trust
  3. Tree Warden
  4. Environment Officer
C08/09.55 Clerk's Report
  1. Good practice for the selection of candidates.
  2. Terms of reference and annual schedule of meetings
  3. SALC and AiRS AGMs, Ardingly South of England showground, Friday 07/11/08. If you are attending, lunch needs to be booked.
  4. Quality Council Re-accreditation.

C08/09.56

Bank Reconciliation end July 2008Bank Reconciliation at end August 2008
August 2008 cheque listSeptember 2008 cheque list

Finance

  1. Bank Reconciliations. To approve bank reconciliations at the end of July and August 2008.
  2. Cheques. To ratify August cheque list and approve September cheque list. 
C08/09.57 Training
  1. Funding and Action Planning Workshop and Networking Event. Beckley Village Centre, Beckley TN31 6RL, Saturday 4 October, 0930 to 1400. Techniques of basic fundraising. Lunch and refreshments included and free.
C08/09.58 Magazines/newsletters. To note receipt of the following magazines/newsletters:
  1. Rother Voluntary Action E-Bulletin (by e-mail).
  2. Rother District Council Bulletin (by e-mail).
  3. Business News Online June 2008 (by e-mail).
C08/09.59 Conferences

C08/09.60

 

 

Aim 1 To achieve an Informed and Participating Sedlescombe Community

  1. Welcome Packs.
  2. Parish Plan 2008 Report.
  3. September 2008 Bulletin.September 2008 Bulletin
  4. To consider the services the Parish Council provides and how to promote them.
  5. To consider whether the Council should try to extend the services it provides either by itself or in collaboration with others.
C08/09.61 Aim 2 To achieve a Safe and Healthy Sedlescombe Community

Repair/replacement of bollards on B2244 at its junction with the A21. To note that the County Council has now agreed, for the time being, to repair/replace the four bollards on the islands at the end of Tollgate Road (B2244) at its junction with the A21. This is pending resolution of a boundary dispute with the Inter-route.

Hedge and vegetation cutting report.

    1. West Lodge, Pestalozzi.
    2. Old Orchard, Chapel Hill.
    3. Red Barn Field Nature Park.
    4. 30mph speed signs at both ends of the Village and Bend sign in Sandrocks/Church Hill.
    5. Hedge junction Chapel Hill and B2244.
  1. Dog Control Orders. Dogs on Leads Controls and Limiting the number of dogs. To note that it may be some time before Rother is able to consider whether any other areas in the District should be subject to similar controls to those requested by SPC.
  2. Provision of footway at Sandrocks. To note that Cllr Jones was asked to help in accordance with the Parish Council's decision. Following investigation, Cllr Jones reported that, since the recent quotation, contract prices have risen considerably, mainly due to the increase in oil prices. Even with some change to the proposed footway design, the cost would be "well in excess of £20,000". The County Council has to prioritise requests for footways "to ensure that those with the greatest benefit to the network are considered first". There is a two-part prioritisation. The first regarding the volume of traffic on the road and the buildings which would cause a pedestrian to walk the route (eg a school or village hall) and then a more detailed assessment for those that achieve a threshold score. The Sandrocks path does not achieve the minimum score and the footway will, therefore, "not be constructed at County Council expense in the foreseeable future".
  3. Speed limit in Hawkhurst Road. To note that a resident has written to the Parish Council seeking a reduced speed limit in Hawkhurst Road because 1) she does not have a car and often has to walk to the Village from her home and 2) visitors to her home find it very difficult to exit her property. She will write to County Councillor Jones as she does not want to wait until the limits on A & B roads are reviewed in Sedlescombe in 2009/10.
  4. Alterations to footway outside Queen's Head. To note that the County Council are still to make adjustments to the footway to aid those with limited mobility.
  5. To consider any projects that would meet the criteria for the new Community Safety Partnership Grant being trialled by East Sussex Fire & Rescue Service. The community safety objectives that are to be met by applications for this grant involve reducing fires, traffic accidents, malicious calls for fire and rescue services and other fire-related crime, disorder and anti-social behaviour. The closing date for applications is 26/09/08 and the one-off grants should be within the range of £1,000 to £2,000.
  6. Public rights of way.
    1. Footpaths 5a and 5b, drainage problems. Residents of Long Lane (part of Balcombe Green) have written to the Parish Council to try to find a solution to the problem of water gushing down Long Lane from the top end of Balcombe Green, making the footpath's surface uneven and, in their opinion, hazardous for walkers and cyclists. Cyclists are not permitted to use footpaths and, therefore, if one was to have an accident, it would be his or her fault. To note that 1) the County Council is monitoring the state of the footpath and will undertake repairs as necessary; 2) the owner of the top part of Balcombe Green has been asked to construct a tarmac berm to divert water down Short Hill into the County Council drain. Residents' other concerns that, because of the state of the footpath, across which they have access to their properties, the post delivery and rubbish collection might be curtailed, are private matters for them to address. What should SPC do if this is proposed?
  7. Fears that the implementation of proposals in the Government Pharmacy White Paper will seriously affect our dispensing GP practice in Sedlescombe. To consider Dr Stern's appeal for support.
C08/09.62

2008 Annual Inspection Report

Aim 3 To help provide Amenities and Services in Sedlescombe
  1. To consider and approve the Annual Inspection Report and agree strategic planning of new jobs.
  2. To consider current and future uses etc. of Parish Council's landholdings.
    1. Red Barn Field Nature Park.
    2. East View Terrace Kickabout Area.
    3. Sportsfield car park.
    4. Sportsfield (leased to Sports Association until 2035). On completion, pavilion to be passed to the Sports Association free of charge.
    5. Village Hall car park (leased to Sedlescombe Village Hall charity).
  3. To consider advertising signs on A21.
  4. Youth service provision.
  5. To note playground inspection reports.
  6. Sedlescombe pavilion.
    1. To approve the risk assessment for the Village Fayre to be arranged by the Parish Council on the Village Green on 27/09/08.
    2. To receive an update on the building.
  7. To consider what should be done arising from the Street Sign survey by parish councillors.
  8. To note the launch of the Rother District Council Contact Centre at the Brede Lane Car Park on Tuesday 23 September 2008 from 10:00 to 1200.
C08/09.63 Aim 4 To support business and rural employment in Sedlescombe
  1. To note services offered by Business Link Sussex.
C08/09.64 Aim 5 To protect and enhance Sedlescombe's built and natural environment
  1. Fly-tipping. To note new household responsibility for ensuring that any person removing rubbish from a property should have a waste carrier registration number. To consider whether the Parish Council should introduce a requirement for contractors working for the Council to be registered as waste carriers.
 

Mrs P Raymond
Clerk/Responsible Financial Officer
Sedlescombe Parish Council
Woodland Cottage, Chapel Hill, Sedlescombe, TN33 0QX
01424 870508
sedlescombe@freezone.co.uk
http://www.sedlescombe.org.uk