SPC logo
COUNCIL MEETING AGENDA
TO ALL MEMBERS OF SEDLESCOMBE PARISH COUNCIL - YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF SEDLESCOMBE PARISH COUNCIL TO BE HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL ON TUESDAY 11 NOVEMBER 2008 AT 19:00

PLEASE NOTE THAT THIS MEETING IS OPEN TO MEMBERS OF THE PUBLIC WHO MAY, AT THE CHAIRMAN'S DISCRETION, SPEAK DURING THE PUBLIC PARTICIPATION SESSION ABOUT MATTERS ON THIS AGENDA

OPEN FORUM
District Councillor Ganly invited to speak
County Councillor Jones invited to speak

C08/09.65 Apologies and reasons for absence.
C08/09.66 Interests. Declarations of existence and nature of councillor's interests, whether personal or personal/prejudicial, in accordance with the adopted Code of Conduct 2007, with regard to items on the agenda. Members are reminded to repeat the declarations when the items are announced by the Chairman.

Prejudiced members may make representation, answer questions or give evidence to the Council on agenda items after which they must leave the room if members of the public want to speak on the same subject.

C08/09.67 Public participation session. At the Chairman's discretion, members of the public will be allowed to make representation, answer questions or give evidence with regard to items on the agenda. Please note that names will be recorded and representations etc. minuted.
C08/09.68Council Minutes 09/09/08 Minutes. To resolve: That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 9 September 2008.
C08/09.69


 

 

 

Minutes of Meetings of Committees
  1. Planning Committee. To Resolve: That the Minutes of the Meetings of the Planning Committee held on 09/09/08, 23/09/08 and 21/10/08 are received.
  2. Crime & Safety Advisory Committee. To Resolve: That the Minutes of the Crime & Safety Advisory Committee held on 28/10/08 are received, information is noted and recommendations approved.
  3. Finance Committee. To Resolve: That the Minutes of the Meetings of the Finance Committee held on 21/10/08 are received.
C08/09.70 Reports from representatives. To receive reports as follows:
  1. Rother Association of Local Councils.
  2. Village Hall Trust
  3. Tree Warden
  4. Environment Officer
C08/09.71 Clerk's Report. Please note the following:
  1. Street Naming. Rother District Council has informed all parish and town clerks that the District Council intends to pass a resolution adopting the provisions of Sections 17, 18 and 19 of the Public Health Act 1925 in relation to the naming of streets throughout the Rother District. When the resolution is effective, the provisions of the Towns Improvement Clauses Act 1847 relating to street naming shall cease to apply to those parts of the District where they still apply (ie outside Bexhill).
  2. Building work at rear of Bulmer House. Complaints have been received about the damage caused to the Village Green, the verge, the road, the footway and obstruction of the access to garages. These have been reported to East Sussex County Council. The Village Green has been returfed at the southern end.
  3. Signs in Tollgate Road. The loss of the "Sedlescombe" sign has been reported and a request made for removal of the "Road Closed" sign.
  4. Damage to signs at junction of Chapel Hill and B2244. A local resident witnessed a very large lorry demolishing several signs at the bottom of Chapel Hill and then driving off. Unfortunately, the registration number was not seen. The County Council has taken action to replace. The cost of the damage is £1,000.
C08/09.72

Bank Reconciliation September 2008Bank Reconciliation end October 2008

Cheques October 2008Cheques November 2008

Finance
  1. Bank Reconciliations. To approve bank reconciliations at the end of September and October 2008.
  2. To approve a 2.45% increase in the Clerk's salary back-dated to 1 April 2008 in accordance with the National Joint Council for Local Government Services agreement, pending arbitration. The Clerk's salary total for the 2008/9 financial year will be amended to £13,592.43, spinal column point 30, 20 hours/week.
  3. Cheques. To ratify October cheque list and approve November cheque list. 
C08/09.73 Training
  1. Councillors' Course, 20-21/09/08. To receive a report from Cllr Irwin.
  2. Funding Workshop, 04/10/08. To receive a report from Cllr Wright.
  3. Emergency Planning Conference, 25/10/08. To receive a report from Cllrs Mitchell and Martin.
  4. Clerks' Networking Day, 04/11/08. To receive a report from the Clerk.
  5. Future councillor training.
    1. Catsfield Parish Council is offering councillors the opportunity to join its members in a weekday evening new and refresher training session, arranged by SALC. The time would be 18:30 to 21:30 with refreshments provided. The cost would be £15 each. Replies to Catsfield PC by 12/11/08 so councillors must be able to say whether they wish to attend at the SPC Council Meeting.
    2. To receive councillors' suggestions regarding training in the forthcoming year.
C08/09.74 Magazines/newsletters. To note receipt of the following magazines/newsletters:
  1. Campaign to Protect Rural England Sussex Review, Autumn 2008.
  2. Rother District Council e-Bulletin, October 2008.
  3. Rother Views Issue 01.
  4. Safer Rother Partnership Newsletter.
  5. Health Scrutiny in East Sussex Newsletter, September 2008.
  6. Pestalozzi News Autumn/Winter 2008/9.
  7. LCR (formerly Local Council Review).
  8. Countryside Voice Autumn 2008 (CPRE)

 

 

Consultations. To consider the following consultations

  1. From Communities & Local Government. Proposed amendments to the Code of conduct for local authority members and proposed new Code of conduct for employees.
C08/09.75 Conferences
  1. To approve the Clerks' attendance at the Society of Local Council Clerks Regional Conference. Wednesday 12 November 2008, 10:00 to 15:45 at The East Sussex National Hotel, Uckfield, price £45 plus travel costs.

C08/09.76

 

 

 

Link to SLCC News

Aim 1 To achieve an Informed and Participating Sedlescombe Community
  1. Welcome Packs.
  2. Charlton Athletic Football Club is offering all parish councils in Kent, Sussex and the rest of the South East a package to allow residents to travel by coach to The Valley and see a football match for about £10 per stadium seat (£6 for coach travel). Parish councils are asked to agree a game and publicise the offer locally. Stadium tours can be arranged before kick-off.
  3. Model Publication Scheme
    1. To adopt the Model Publication Scheme prepared by the Information Commissioner under the Freedom of Information Act. .This scheme classifies information in seven classes: 1) Who we are and what we do; 2) What we spend and how we spend it; 3) What our priorities are and how we are doing; 4) How we make decisions; 5) Our policies and procedures; 6) Lists and Registers; 7) The services we offer. Additional information can also be made available. The publication scheme commits an authority to produce and publish the method by which specific information will be available so that it can be easily identified and accessed by members of the public by 1 January 2009. Details can be seen on the Society of Local Council Clerks website or on the Information Commissioner's Office website. If a local council has a website, it is expected that a large part of the information will be made available online. It should also be available in hard copy.
    2. To approve the scale of charges. Charges can be made for printing, copying or postage but not staff time (unless more than 18 hours).
    3. To approve the policy document "Making Decisions".
    4. To approve the policy document "Complaints Procedure".
  4. Quality Council Re-accreditation. To consider applying for re-accreditation.

C08/09.77

Letter from Dr Stern

Aim 2 To achieve a Safe and Healthy Sedlescombe Community

  1. Pharmacy White Paper. To agree a reply to the consultation paper.
  2. To discuss The East Sussex Fire Authority 3-year Integrated Risk Management Annual Action Plan 2009/10 and 2011/12 Consultation Draft.
  3. To note a tarmac berm has been installed at the top of Long Lane to alleviate the drainage problem.
  4. To note A21/B2244 Junction Improvement by Highways Agency.
  5. Playground Inspection Report.
C08/09.78 Aim 3 To help provide Amenities and Services in Sedlescombe
  1. Village Shops. To receive a report from District Cllr Ganly, Chairman of the Rother DC Village Shops and Post Offices Working Group.
  2. BT Payphones.
    1. To note that Rother DC has received confirmation from BT that the removal of payphones that has been objected to will not go ahead for the time being but BT may appeal.
    2. To receive a report from District Cllr Ganly regarding purchase of a Sedlescombe telephone kiosk.
  3. Community/youth amenity. To receive a report on the proposed community/youth amenity.
  4. Pavilion.
    1. To receive a report on the current situation (see notes of meeting of members of the Parish Council and the Sports Association Committee on 31/10/08) and to make any decisions necessary.
    2. To consider the application for a Parish Council loan to make up the shortfall in funds.
  5. Footpaths.
    1. Gate installation and the change in rules for use of a CAT scanner both before and during work involving digging on footpaths such as installation of any posts.
    2. Footpath 5d, overflow installation.
C08/09.79 Aim 5 To protect and enhance Sedlescombe's built and natural environment
  1. Applications for permission to trap American Signal Crayfish in the River Brede.
  2. Butterfly Conservation's Rother Woods Project. 4 work parties have been arranged at Beckley Woods starting on the last Sunday of each month from November (30th) at 10am. The Rother Woods Project Officer is inviting local residents to meet him at the Queen's Head, Sedlescombe on Wednesday 10 December at 7.30pm to see some of the fascinating results of this year's butterfly and moth survey.
  3. To consider the offer of an oak tree for planting in the Village.
  4. To consider how Sedlescombe should become involved in the Campaign to Protect Rural England's Stop the Drop Campaign. Toolkit provided.
 

Mrs P Raymond
Clerk/RFO
Sedlescombe Parish Council
sedlescombe@freezone.co.uk
www.sedlescombe.org.uk