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FINANCE AGENDA

YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF THE FINANCE COMMITTEE OF SEDLESCOMBE PARISH COUNCIL TO BE HELD ON TUESDAY 2 DECEMBER 2008 AT 19:30 IN COMMITTEE ROOM 1 OF SEDLESCOMBE VILLAGE HALL (to follow Planning Committee and therefore not at the time requested by members)

MEMBERS: Cllr Glew (Chairman), Councillors Irwin, Martin, Dellow
Councillor Wright (Chairman of the Council), Councillor Rand (Vice-Chairman of the Council)

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F08/09.34 Apologies and reasons for absence.
F08/09.35 To receive any disclosure by Members of personal interests in matters on the agenda, the nature of any interest and whether the member regards the interest as prejudicial under the terms of the Code of Conduct. Members are reminded of the need to repeat their declaration immediately prior to the commencement of the item in question.

At the Chairman's discretion, prejudiced members will be invited to make representation, answer questions or give evidence to the Committee on agenda items after which (if the interest is of a financial nature) they must leave the room if members of the public want to speak on the same subject.

F08/09.36 Public participation session. At the discretion of the Chairman, members of the public will be allowed to make representation, answer questions or give evidence with regard to items on the agenda. Please note that names will be recorded and representations etc. minuted.
F08/09.37Finance Minutes 21/10/08 Minutes. To Resolve: That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Finance Committee held on 21/10/08.
F08/09.38 To compare the current financial position at the end of November 2008 against the budget and to note any substantial variances.
F08/09.39Asset Register 2008 To review the Asset Register.
F08/09.40 To receive a Jobs Update.
F08/09.41 To consider granting £2,500 to the Sedlescombe Public Playing Field & Recreation Ground Trust and approval of applications for the remainder of the financial year to the Sedlescombe Public Playing Field & Recreation Ground Trust for reimbursement of the costs involved with maintaining the Trust property.
F08/09.42 To consider grants to other bodies. £500 is allocated in the 2008/09 budget. To date the Council has approved grants totalling £350 have so far been made. The Parish Council has approved a subscription to the Sussex County Playing Fields Association but no amount has been agreed. [NB The Sussex County Playing Fields Association has granted £2,000 towards rebuilding the Sports Association (through Sports Association).]
F08/09.43 Sedlescombe pavilion. To receive a financial report and to receive information regarding the proposed loan to make up the shortfall in the cost of rebuilding the sports pavilion.
F08/09.44 Clerk's travel expenses. To note that the Clerk no longer claims travel expenses and that agendas are being sent by post.
F08/09.45

Clerk's expenses. To resolve that the Clerk receives the following expenses from 01/04/09:

Maintenance of offices £200 paid annually. For use of Clerk's home as Council's registered address, plus electricity used for computer, scanner and printer, heating, wear and tear.

Phone line rental paid quarterly (50%).

Internet charge and phones calls paid monthly (50%).

F08/09.46 Chairman's allowance from 01/04/09. The Chairman's Allowance has, this year, been set at a maximum of £200 but the Chairman is drawing the money as it is spent. To date, a total of £156.49 has been spent.
F08/09.47

Responsible Financial Officer's delegated financial powers. To resolve that the delegated financial powers of the Responsible Financial Officer continue as follows:

a) Purchase of petty cash items up to £20/month (approved F06/07.11.1)

b) Approval of minor grounds maintenance expenses up to £75/month (approved F06/07.11.2)

c) Purchase of stationery including copier toner up to the annual budget figure (approved F07/08.40)

d) Booking training for councillors and the Clerk/RFO up to the annual budget figure (approved F07/08.40)

F08/09.48 To consider the second draft of the 2009/10 budget and to recommend the 2009/10 Precept for approval of the Council on 13/01/08.
F08/09.49 Date of next meeting. 31/03/09.
  P J Raymond
Clerk/RFO
Sedlescombe Parish Council
25/11/08