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COUNCIL MEETING AGENDA

TO ALL MEMBERS OF SEDLESCOMBE PARISH COUNCIL

YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF THE SEDLESCOMBE PARISH COUNCIL TO BE HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL (SIDE ENTRANCE) ON TUESDAY 13 JANUARY 2009 STARTING AT 19:00

PLEASE NOTE THAT THIS MEETING IS OPEN TO MEMBERS OF THE PUBLIC WHO MAY, AT THE CHAIRMAN'S DISCRETION, SPEAK DURING THE PUBLIC PARTICIPATION SESSION ABOUT MATTERS ON THIS AGENDA
MEMBERS
Councillor Wright [VW] (Chairman of the Council), Councillor Rand [AR] (Vice-Chairman of the Council)
Councillors Cameron [WC], Dellow [RD], Glew [PG], Irwin [MI], Martin [PM], Mitchell [JM], Wheatley [CW]
Open Forum
County Councillor Jones invited to speak
District Councillor Ganly invited to speak
Line
C08/09.80 Apologies and reasons for absence.
C08/09.81

 

Interests.

To remind members regarding declarations of interest. Members have been provided with a reminder of their individual interests

Declarations of existence and nature of councillor's interests, whether personal or personal/prejudicial, in accordance with the adopted Code of Conduct 2007, with regard to items on the agenda. Members are reminded to repeat the declarations when the items are announced by the Chairman.

Prejudiced members may make representation, answer questions or give evidence to the Council on agenda items after which they must leave the room if members of the public want to speak on the same subject.

C08/09.82 Public participation session. At the Chairman's discretion, members of the public will be allowed to make representation, answer questions or give evidence with regard to items on the agenda. Please note that names will be recorded and representations etc. minuted.
C08/09.83Minutes 11/11/08
Minutes. To resolve: That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 11 November 2008.
C08/09.84



















2009-10BudgetPrecept formBreakdown of expenditure 2009-10 budget

Minutes of Meetings of Committees and Budgets and Precepts
  1. Planning Committee. To Resolve: That the Minutes of the Meetings of the Planning Committee held on 11 November, 2 December, 16 December 2008 are received.
  2. Finance Committee. Minute F08/09.48 of the Finance Committee held on 02/12/08 was a recommendation which is due for approval at this Council Meeting that 1) a figure of £5,000 should be included in the 2009/10 Budget for the annual loan repayment; 2) the figure included in general reserves in the 2009/10 budget should not be allowed to fall too low considering the recommendation that between 3 and 12 months' of annual expenditure should be held in general reserves; 3) the precept should be set at £31,500.
    However, by agreeing a precept of £31,500, as recommended by the Finance Committee on 2 December, the Council would be over-riding the Council decision for the increase of the Council Tax to be 4.5% over last year taken on 21/10/08 & 11/11/08. A precept of £31,500 is 8.65% increase.
    Standing Order 21 allows for recision of previous resolution within six months but only by a special resolution bearing the names of three parish councillors. The following is the draft resolution proposed by Cllrs Glew, Rand and Martin: That the Sedlescombe Parish Council rescinds its decision at F08/09.30 approved at C08/09.69.3 and instead sets a precept of £31,500 for the financial year 2009-10 as recommended by the Finance Committee F08/09.48.3.
  3. To Resolve: That the Minutes of the Meetings of the Finance Committee held on 2 December 2008 are received.
  4. To approve Budget and authorise Chairman to sign Precept form for 2009/10 in the sum of £31,500.
  5. Crime & Safety Committee. To Resolve: That the Minutes of the Crime & Safety Advisory Committee held on 6 January 2009 are received, information is noted and recommendations approved. The following recommendation has been made by the Committee: RECOMMENDATION TO COUNCIL MEETING ON 13/01/08 - That the Parish Council Crime & Safety Advisory Committee should no longer hold regular meetings because the panel meetings appear to be taking over but, if matters arise which need to be discussed with the Police, Housing Associations, Fire Service etc, meetings can be convened on request to the Clerk.
C08/09.85 Reports from representatives. To receive reports as follows:
  1. Rother Association of Local Councils.
    NB The following suggestions are expected to be made at RALC's next meeting on 14/01/09. Members are invited to comment:
    1. That the new NALC Chairman, Michael Chater, should be invited to the next RALC meeting to discuss RALC's concerns about NALC's effectiveness in influencing the Government.
    2. That a simulated participatory budgeting exercise could be included at the 2009 Annual Rother Parish Conference.
    3. Encouragement of local residents to participate in the Local Development Framework Core Strategy Issues consultation.
    4. Whether there is any scope for introducing "Clustering" of parishes/towns in the Rother District in order to produce an improved and more cost-effective service for residents.
  2. Village Hall Trust
  3. Tree Warden
  4. Environment Officer

C08/09.86

Street nameplates
ESCC Draft cycling strategy

To receive the Clerk's Report.

  1. Street nameplates.
  2. County Council draft cycling strategy.
C08/09.87


Clerk's Briefing re the proposed loanPavilion budget

Finance
  1. Bank Reconciliations. To approve bank reconciliations at the end of November and December 2008.
  2. Cheques. To ratify December cheque list and approve January cheque list
  3. To approve applying for a Public Works Loan Board loan to make up the funding short-fall on construction of a new sports pavilion.
C08/09.88 Training
  1. Funding and Action Planning workshop at Parkhurst Hall, Parkhurst Road, Bexhill-on-Sea on Wednesday 21/01/09, 18:00 to 20:30
  2. Reminder regarding training at Catsfield on 26/01/09.
C08/09.89 Magazines/newsletters. To note receipt of the following magazines/newsletters:
  1. Local Council Review January 2009.
C08/09.90



Communities in Control:  Real people, real power
Consultations. To consider the following consultations
  1. Consultation on Publication of Candidates' Addresses at UK Parliamentary Elections - closing date 28/01/09.
  2. Consultation on Communities in Control: Real people, real power - Code of recommended practice on local authority publicity - closing date 12/03/09. 
C08/09.91

Society of Local Council Clerks Conference 12/11/08

Conferences
  1. Report on Clerk's attendance at the Society of Local Council Clerks Regional Conference on Wednesday 12 November 2008.
C08/09.92

Bulletin January 2009

Aim 1 To achieve an Informed and Participating Sedlescombe Community
  1. Welcome Packs.
  2. Bulletin January 2009.
  3. 2009 Annual Report and Directory.
  4. Annual Assembly of the Parish Meeting of Sedlescombe, 28/04/09.
  5. Model Publication Scheme.
  6. Quality Council Re-accreditation.
C08/09.93 Aim 2 To achieve a Safe and Healthy Sedlescombe Community
  1. Playground Inspections.
  2. To consider the quote received from Languard Ltd. for weedkilling as follows:
    1. 3 treatments on various areas during 2009.
    2. Monitoring and treatment of giant hogweed as required along riverbanks throughout 2009.
C08/09.94




Nuclear power stations public meetings
Free Roving Play Sessions
Aim 3 To help provide Amenities and Services in Sedlescombe
  1. Pavilion. To receive a report and to make any necessary decisions.
  2. Youth/Community Amenity.
  3. Footpaths.
  4. Next generation of nuclear power stations. Notice of public meetings to be held in January 2009.
  5. Free Roving Play sessions.
  6. To consider writing off goods purchased for the new village hall in 2001. These were 200 chairs, 4 chair trolleys, 20 tables, 200 plates, cups, saucers, bowls, a water boiler, 17doz knives, forks, dessert spoons & forks, teaspoons, lighting and sound equipment, stage railings.
  7. Transfer of 4 concrete flower tubs to Mrs S Betts of Highfield, Church Hill, Sedlescombe.
  8. 1 small and 1 larger silver cup engraved "Sedlescombe Horse Society" - to consider what should be done with these cups.
C08/09.95 Aim 4 To support business and rural employment in Sedlescombe - See C08/09.92.2 above
C08/09.96 Aim 5 To protect and enhance Sedlescombe's built and natural environment
  1. Subscribing to Campaign to Protect Rural England. The Parish Council agreed at its annual meeting to subscribe to the Campaign to Protect the Rural Environment and the payment is now due. However, it is currently advised that this should be considered carefully as CPRE is a campaigning body.To consider whether the Parish Council should desist from subscribing to the CPRE. Please note that it is not illegal to do so.
  2. CPRE Stop the Drop Campaign. Cllr Dellow to report.
  3. Compost Doctor Service. To note that ESCC's Compost Doctor Service provides advice and practical information on composting both food and garden waste at home, with the aim of reducing the amount of waste going into landfill. They are available to bring their information stall to shopping centres, farmers markets and a variety of other local events as well as giving talks to groups and associations. A helpline service is operated. A flyer entitled "What are you doing with your tea bags?" has been provided.
  Mrs P Raymond
Clerk/Responsible Financial Officer, Sedlescombe Parish Council
01424 870508, sedlescombe@freezone.co.uk, www.sedlescombe.org.uk
7 January 2009