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COUNCIL MEETING AGENDA

TO ALL MEMBERS OF SEDLESCOMBE PARISH COUNCIL

YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF THE SEDLESCOMBE PARISH COUNCIL TO BE HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL (SIDE ENTRANCE) ON
TUESDAY 10 MARCH 2009 STARTING AT 19:00

PLEASE NOTE THAT THIS MEETING IS OPEN TO MEMBERS OF THE PUBLIC WHO MAY, AT THE CHAIRMAN'S DISCRETION, SPEAK DURING THE PUBLIC PARTICIPATION SESSION ABOUT MATTERS ON THIS AGENDA
MEMBERS
Councillor Wright [VW] (Chairman of the Council), Councillor Rand [AR] (Vice-Chairman of the Council)
Councillors Cameron [WC], Dellow [RD], Glew [PG], Irwin [MI], Martin [PM], Mitchell [JM], Wheatley [CW]

Open Forum
County Councillor Jones invited to speak
District Councillor Ganly invited to speak

Line
C08/09.96 Apologies and reasons for absence.
C08/09.97 Interests.
To receive Declarations of existence and nature of councillor's interests, whether personal or personal/prejudicial, in accordance with the adopted Code of Conduct 2007, with regard to items on the agenda. Members are reminded to repeat the declarations when the items are announced by the Chairman.
Prejudiced members may make representation, answer questions or give evidence to the Council on agenda items after which they must leave the room if members of the public want to speak on the same subject.
C08/09.98 Public participation session. At the Chairman's discretion, members of the public will be allowed to make representation, answer questions or give evidence with regard to items on the agenda. Please note that names will be recorded and representations etc. minuted.
C08/09.99Council Minutes 13/01/09
Minutes. To resolve: That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 13/01/09.
C08/09.100 Minutes of Meetings of Committees
  1. Planning Committee. To Resolve: That the Minutes of the Meetings of the Planning Committee held on 13/01/09, 27/01/09, 17/02/09 are received.
C08/09.101 Reports from representatives. To receive reports as follows:
  1. Rother Association of Local Councils.
  2. Village Hall Trust
  3. Tree Warden
  4. Environment Officer
C08/09.102 To receive the Clerk's Report.
C08/09.103 Finance
  1. Bank Reconciliations. To approve bank reconciliations at the end of January and February 2009.
  2. Cheques.
    1. To ratify February 2009 cheque list.
    2. To approve addition of cheques to the approved November 2008 cheque list.
    3. To approve the March 2009 cheque list.
  3. To consider Victim Support's request for a 2009/10 grant towards their work in this community.
  4. To consider the School's application for finance.

C08/09.104

 

 

Training/Seminars/Conferences

  1. Report on the training session at Catsfield on 26/01/09 attended by Councillors Wright, Rand, Glew, Cameron and Mitchell.

  2. Report on Clerks' exchange of information meeting held on 28/01/09 attended by the Clerk.

  3. Future - Legal and Finance Day run by Four Counties Forum. 24/03/09, 1000-1600, Tenterden (London Beach Country Hotel). £60. Booking through the Clerk by 16/03/09. Agenda can be seen by clicking here. Clerk has booked.

  4. Future - Transport Seminar run by East Sussex County Council. 24/03/09, 1000-1630, Uckfield Civic Centre. Lunch will be provided. Two representatives of SPC invited. Information and engagement on key transportation issues and strategies, such as the development of the next Local Transport Plan and Speed Management Strategy. ESCC is also working on a new Bus Strategy and a Community Transport Strategy to build upon current transport links and to ensure that residents can access what they need.

  5. Future - Clerk's networking day run by SALC, SCAPTC. 31/03/09, East Grinstead. £45. Clerk has booked.

  6. Future - Annual Parish Conference run by Rother District Council/RALC. 09/04/09, 1345-1645. Brede Village Hall. 3 invited. 2 sessions on participatory budgets and shared space. Three delegates invited.

  7. Future - Councillor Briefing and Update run by Three Counties Training. 25 & 26/04/09, 0930-1700, Leeford Place Hotel, Whatlington. There is the opportunity to attend on the Saturday or Sunday only (£75 excl.VAT) or the the whole weekend, Saturday 0930 to 1700 and Sunday 0930 to 1700 (£135 excl.VAT non-residential). Bookings must be made through the Parish Clerk by 13/04/09. Agenda can be seen by clicking here.

  8. Future - Chairmanship Course run by Three Counties Training, Saturday 25/04/09, 0930-1630, Leeford Place Hotel, Whatlington. Bookings through the Parish Clerk by 13/04/09 (£75 excl.VAT). Agenda can be seen by clicking here.
C08/09.105

Magazines/newsletters. To note receipt of the following magazines/newsletters:

  1. SALC Newsletter containing information on Power of Wellbeing implementation, Update on meeting with Sussex Chief Constable, NALC Review etc.
  2. Local Council Review, March 2009.
  3. Campaign to Protect Rural England (Sussex) - Sussex Review, Spring 2009.
  4. Clerks and Councils Direct.
C08/09.106

Consultations. To note the following

  1. Seera's letter regarding the Gypsy, Travellers and Travelling Showpeople consultation.
C08/09.107

Aim 1 To achieve an Informed and Participating Sedlescombe Community

  1. To consider Annual Assembly of the Parish Meeting and candidates for citizenship award.
  2. To note Quality Council Re-accreditation result.
  3. To consider adopting a Sedlescombe Parish Council Policy for filling casual vacancies on the Council. Click here to see draft.
  4. To consider adopting a Sedlescombe Parish Council Policy for dealing with notification to it concerning complaints about parish councillors under the 2007 Parish Councils (Model Code of Conduct) (England). Click here to see further details.
  5. To consider entering AiRS Village of the Year Competition.
C08/09.108

Aim 2 To achieve a Safe and Healthy Sedlescombe Community

  1. Playgrounds. To receive a report.
  2. To note that the Sanctuary Scheme is being funded by Rother District Council. Through "In Touch". It offers improved security measures to enable a victim of domestic violence to feel secure in their own home.
  3. To note that CRI is an organisation providing support for victims of domestic violence, families and young people throughout East Sussex. They give support to reduce homelessness among 16-25 year olds, helping them to explore housing options. They also support 13-16 year olds to overcome difficulties at home in order to prevent them becoming homeless in the future. There is a Young Person's Housing Helpline on 0800 121 4414, Mon-Fri until 7pm.
  4. Leisure facilities
    1. To note that free swimming for over 60s and serving military personnel begins in Rother on 01/04/09.
    2. To note a report from Head of Amenities at Rother DC re public consultation of the Hastings and Rother Leisure Services Report. - Swimming pool for Battle? County Councillor Field is asking for Sedlescombe Parish Council's support. SPC to consider sport survey.
  5. To note PCSO Reports January and February 2009.
  6. To note information supplied by Rupert Clubb, Director of Transport and Environment, East Sussex County Council re the road network and problems arising from winter weather. Click on the following for further information:
    1. Gritting
    2. Potholes
  7. To note new road layout A21/B2244 junction.
C08/09.109

Aim 3 To help provide Amenities and Services in Sedlescombe

  1. Sportsfield
    1. Pavilion hand-over to Sports Association. On completion, the pavilion will automatically be part of the property leased by Sedlescombe Parish Council to the Sports Association.
    2. Uses of the pavilion to be arranged by the Sports Association.
    3. Parking. In accordance with Standing Orders, three councillors - V Wright, A Rand and P Glew have given notice "That the resolution at C08/09.94.1 is rescinded and the disabled car park constructed as an extension of the Steed Construction Ltd. contract to build the pavilion".
    4. Opening of Pavilion.
    5. Sub-letting of sportsfield by Sports Association.
    6. Planning application for youth use of portacabins, demolition of garages and contribution of replacement garage.
    7. Drainage.
    8. Pavilion Funding.
      1. To receive a report on completion of funding arrangements by the Sports Pavilion Fund.
      2. To consider approval of the May Fayre being held on The Village Green on 2 May 2009 run by the Parish Council in accordance with insurance requirements. Click here for a draft risk assessment for the event.
  2. Village Green.
    1. To consider the suggestion that, in future years, the May Fayre should continue to be run by the Parish Council on The Green not only to raise funds but also for tradition. The money raised could be used for funding a named project eg refurbishment of the pumphouse, etc. [Cllr Dellow]
    2. Pump and Pumphouse - to receive an update on the Heritage Lottery application.
  3. Public footpaths
    1. Easy-access paths. To receive an update report [Cllr Dellow]
    2. Parish Council complaint to East Sussex County Council. To receive Clerk's report on reply from Simon Fathers, Team Manager Countryside East.
    3. To consider ESCC's suggestion that there is a need for additional help on the Sedlescombe footpath working group.
    4. Sedlescombe Footpath 37/Battle 52
      1. Alternative route of path where proper route is impassable. To receive reply from Matt Harper, ESCC.
      2. Stile at A21 end of path which has disintegrated and is covered in barbed wire. To note that the Clerk has reported this to ESCC.
    5. Sedlescombe Footpath 23, A21 end, flooding. To receive the Clerk's report arising from information given by a local landowner.
    6. Sedlescombe Footpath 31 (across Sportsfield) - accident resulting in personal injury on path. To note the Clerk's report arising from information given by the resident involved and expected action to improve the site.
    7. To note receipt of deposition of a statement and plan relating to land at Hurst House Estate and Great Sanders Estate. The deposition has been made under section 31(6) of the Highways Act 1980 which enables landowners to show those ways across their land which they recognise as being public rights of way, but to state that no additional ways have been dedicated. These will be sufficient, in the absence of proof to the contrary, to establish that no further ways have been dedicated. The landowner may deposit a statutory declaration at intervals of ten years or fewer, with the same effect.
  4. Post Office Closure Programme. To note receipt of a briefing pack for local campaigners issued by Help the Aged.
  5. Silver Cups. To consider whether any action should be taken. [Cllr Cameron]
C08/09.110

Aim 4 To support business and rural employment in Sedlescombe

  1. Directory Advertising by local businesses. To receive the Clerk's report.
C08/09.111

Aim 5 To protect and enhance Sedlescombe's built and natural environment

  1. Stop the Drop Anti-litter campaign. To consider matters arising from previous Minutes
    1. Demi's work against litter dropping. To note - On-the spot fines for littering and dog fouling. PCSO powers on hold because of new powers that could be introduced in addition. [Cllr Dellow]
    2. Litter collection in the Village [Cllr Dellow]
    3. Rubbish East View Terrace estate including on perimeter of garage area.
    4. Publicising litter dropping problems. Suggestions -
      1. A poster campaign in Sedlescombe. [Cllr Dellow]
      2. Re-think Rubbish van and separating waste at July Fayre. [Cllr Dellow]
  2. To note fly-tipping incident outside sportsfield car park gate.
  3. To note poaching in Sedlescombe.
  4. To consider maintenance of Red Barn Field Nature Park
    1. Hedges
    2. Pond
    3. Sheep
    4. Thistles
    5. Bracken
    6. Path
    7. Grass
    8. Notice boards
   
  Mrs P Raymond
Clerk/Responsible Financial Officer, Sedlescombe Parish Council
01424 870508, sedlescombe@freezone.co.uk, www.sedlescombe.org.uk
3 March 2009