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COUNCIL MEETING AGENDA

TO ALL MEMBERS OF SEDLESCOMBE PARISH COUNCIL

YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF THE SEDLESCOMBE PARISH COUNCIL TO BE HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL (SIDE ENTRANCE) ON
TUESDAY 8 SEPTEMBER 2009 STARTING AT 19:00

PLEASE NOTE THAT THIS MEETING IS OPEN TO MEMBERS OF THE PUBLIC WHO MAY, AT THE CHAIRMAN'S DISCRETION, SPEAK DURING THE PUBLIC PARTICIPATION SESSION ABOUT MATTERS ON THIS AGENDA
MEMBERS
Councillor Wright [VW] (Chairman of the Council), Councillor Rand [AR] (Vice-Chairman of the Council)
Councillors Dellow [RD], Glew [PG], Irwin [MI], Marland [JMar], Martin [PM], Mitchell [JM], Wheatley [CW]

Open Forum
County Councillor Jones invited to speak
District Councillor Ganly invited to speak

Line
C09/10.65 Apologies and reasons for absence.
C09/10.66 Interests.
Declarations of existence and nature of councillor's interests, whether personal or personal/prejudicial, in accordance with the adopted Code of Conduct 2007, with regard to items on the agenda. Members are reminded to repeat the declarations when the items are announced by the Chairman.
Prejudiced members may make representation, answer questions or give evidence to the Council on agenda items after which they must leave the room if members of the public want to speak on the same subject.
C09/10.67 Public participation session. At the Chairman's discretion, members of the public will be allowed to make representation, answer questions or give evidence with regard to items on the agenda. Please note that names will be recorded and representations etc. minuted.
C09/10.68
Minutes. To resolve: That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 14/07/09.
C09/10.69 Minutes of Meetings of Committees
  1. Planning Committee. To Resolve: That the Minutes of the Meetings of the Planning Committee held on 14/07/09 and 18/08/09 are received.
  2. Heritage Committee. To Resolve: That the Minutes of the Meeting of the Heritage Committee held on 28/07/09 are received.
  3. Sportsfield Committee. To Resolve: That the Minutes of the Meeting of the Sportsfield Committee held on 28/07/09 are received.
C09/10.70 Reports from representatives. To receive reports as follows:
  1. Rother Association of Local Councils.
  2. Village Hall Trust
  3. Sports Association
  4. Environment Officer
  5. Tree Officer
  6. NHW representative
C09/10.71

To receive the Clerk's Report.

  1. Village Hall bookings for 2010.
  2. Rother Clerks' Meeting Report, 07/09/09.
  3. Spilstead Farm airstrip breach.
C09/10.72 Finance
  1. Bank Reconciliations. To approve bank reconciliations at the end of July and August 2009.
  2. Cheques. To ratify the August cheque list and approve the September cheque list. 
  3. 2009 Village Inspection Report.
  4. 2009 Inspection of Playing Field & Recreation Ground Trust Property.
C09/10.73

Aim 1 To achieve an Informed and Participating Sedlescombe Community

  1. Welcome Packs.
  2. Sept/Oct Bulletin.
  3. Village of the Year 2009
    1. Judges' comments re Sedlescombe on East Sussex round.
    2. What to spend the East Sussex prizemoney on?
    3. Next round judging against Dorset, Hampshire, Isle of Wight, Kent, Oxfordshire, Surrey and West Sussex which will take place on Monday 28/09/09, 1500 to 1700.
  4. Sedlescombe Youth.
    1. Report of meeting held on 14/08/09.
    2. Ex-Scout Hut site for youth club - not available.
    3. Kickabout Area for youth club.
    4. Queen's Head building for youth club and general use.
    5. Ideas to involve local youngsters. NB Local Democracy Week is between 12 and 18 October 2009. The aim is getting young people to be more involved with, and aware of, local authorities.
      1. Invite young people between 16 and 25 to attend a Parish Council meeting to be followed by a discussion. The following ideas might be suitable for discussion:
        1. Encourage Primary Schools Planning Workshops.
        2. Silver surfers helped by youngsters. [See Action in rural Sussex newsletter for details http://www.ruralsussex.org.uk/assets/assets/ActioninruralSussexNewsletter-July09-YoungPeopleandEmployment.pdf]
        3. Youngsters and local businesses. [See Action in rural Sussex newsletter for details http://www.ruralsussex.org.uk/assets/assets/ActioninruralSussexNewsletter-July09-YoungPeopleandEmployment.pdf]
        4. Parish councillor "speed dating" event.
        5. Question Time with young people asking the questions.
  5. AiRS/SALC - Rural Young People Empowerment and Local Democracy. Parish councils are being invited to develop a process by which young people can contribute and participate in the processes and issues which affect the villages in which they live. A free information event is to be held at the offices of Rother Voluntary Action in Bexhill on Friday 25/09/09 1300-1500.
C09/10.74

Aim 2 To achieve a Safe and Healthy Sedlescombe Community

  1. Junction of A21/B2244.
  2. Parking by parents dropping off or collecting children. Council to consider the following ideas which were put forward at the last meeting:
    1. Lollipop person
    2. Walking Bus
    3. Parking in pub car park
    4. Drop-off spot
  3. Crime and Anti-social behaviour meeting for parish councils now to be held quarterly.
    1. Report of meeting held on 23/07/09.
    2. Sussex Policing Pledge.
  4. Information re crime and anti-social behaviour in the Battle Area (as of 21/07/09).
  5. PCSO Report.
  6. Cars parking on the highway opposite Budget Cars, at Balcombe Green and at the Pumphouse.
  7. Dog Fouline and Littering. New powers for PCSOs. Further details on Rother webpage http://www.rother.gov.uk/index.cfm?articleid=5673.
  8. Not in My Neighbourhood Week - a national initiative - week 02-09/11/09. Key objective to inform people of action being taken to tackle crime and anti-social behaviour and to make communities safer. In Rother, clean-up sessions will be organised as last year. These can include clearing graffiti, removing litter and generally tidying-up. Is there an area of Sedlescombe that needs a concerted effort to improve its appearance? If there is, the Safer Rother Partnership would like to know.
  9. Pestalozzi International Village
    1. Report of meeting on 28/07/09 attended by Cllr Wright, Mrs Raymond, Paul Evans (Pestalozzi Chief Executive) and Debbie Martin (Pestalozzi Marketing Manager). Report e-mailed to councillors 27/07/09.
    2. Forthcoming public meeting arranged in Village Hall on Friday 13 November, 1900-2100.
  10. East Sussex Highways work in partnership with May Gurney and are responsible for highway maintenance and improvements including grass and verge cutting, gully emptying, winter gritting, emergency response as well as general roadworks and local safety schemes. A satisfaction survey has been received.
  11. Street lighting.
  12. Electric blanket testing, Sedlescombe Village Hall, Monday 26/10/09, 1400-1600.
  13. Crimestoppers acknowledgement of donation and offer of presentation and/or supply of promotional materials.
  14. East Sussex Fire & Rescue Service. Partnership Grant 2009-2010. Applications by 25/09/09.
C09/10.75

Aim 3 To help provide Amenities and Services in Sedlescombe

  1. Buses.
  2. Playground Inspections including professional annual inspections.
  3. Sportsfield.
    1. Pavilion Open Day 31/07/09.
    2. Pavilion CCTV.
    3. Removal of portacabin(s).
    4. Closure of gate by bridge and replacement fence.
    5. Deed of Variation for Parish Council/Sports Association Lease of Sportsfield.
    6. Sportsfield ditch.
    7. Use of temporary flood lights Tuesday to Fridays at the sportsfield between 1800 and 2100 from October (alternatively, use of tennis courts for football training with temporary flood lights).
  4. Public footpaths.
    1. Footpath 25c, broken stile at A21 end. For inspection.
    2. Resolution of problems Footpath Battle 52. For inspection.
    3. Footpath 37, stile near A21. ESCC to investigate although no particular priority for gate as set back from road.
    4. Footpath 23, stile near A21. ESCC to investigate whether a gate would be appropriate.
    5. Footpath 33, Neatenden Farm, New England Lane - complaint regarding broken stile and overgrown path. Cllr Wright to report.
    6. Footpath 5d, new memorial seat for Muriel Brown beside public footpath overlooking view to the Parish Church. Clerk to report.
    7. Nick Brown's proposal to produce a booklet of cross-country runs including some in the Sedlescombe area. Clerk to report.
    8. Footpath 28a. To note: partially-collapsed bridge on land belonging to Mr Betts and Mr Anson - solved by construction of a new bridge to one side by ESCC.
    9. Footpath 22. To note replacement bridge fitted by ESCC.
    10. Easy-access circular path. Waymarks completed by Cllr Dellow and his wife.
    11. Bridleway 21a, Stream Lane. Steps completed.
  5. 2010 Grass cutting and mowing contract.
  6. Housing
    1. Home Works Housing Support.
    2. Rother Key Worker Housing Consultation.
  7. Village amenity signs for A21.
  8. Afro-Caribbean Party next to Blackbrooks Garden Centre on Sunday 16 August, advertised as 1400 until late with an entry fee being charged. This included a car boot sale (permitted development rights to hold 28 times a year on any site) and music (regulated entertainment requiring a Temporary Events Notice to be submitted to Rother if less than 500 people attend or a licence if more).
C09/10.76

Aim 5 To protect and enhance Sedlescombe's built and natural environment

  1. Red Barn Field.
    1. Bird, flower and other surveys carried out by Colin Boyd.
    2. Grass cutting.
  2. Brede High Woods
    1. Austford Farm, Sedlescombe. Offer of visit to view what is being done by the Woodland Trust. Arranged for 23/09/09 at 10:00.
    2. Forthcoming events
  3. Energy conservation and sustainability
    1. Auditing for community buildings.
    2. Compost bins etc. special offer.
    3. Cllr Dellow's research. To consider an ongoing programme for Energy Saving, Sustainability and Safety for the Parish Council in partnership with other agencies. Councillors are invited to add their own ideas.
      1. Tables re energy saving, garden share, fire safety etc. as available at Electric Blanket Testing afternoon on 26/10/09 and other appropriate times.
      2. Publicity for local Electric Blanket Testing.
      3. Publicity on the various straightforward ways to save energy in the home with the grants available.
      4. Energy audit of school to be arranged (headteacher has agreed). When the work is complete, residents can be invited to the School to learn about it.
      5. Publicity for village businesses on ways to save energy.
      6. Publicity on Solar Thermal heating for homes and the available grants.
      7. Publicity on composters and wormeries available locally at special prices and compost doctor to give a demonstration.
      8. Publicity on recycling, clarifying what can be recycled and information on the more obscure items such as water filters, yellow pages etc.
      9. Investigation of the introduction of the Garden Share scheme which has the double advantage of helping older people and growers of veg.
      10. Information on growing veg, probably supported by the Garden Society.
      11. Working with the shop in discussing ways in which their veg box can become more widely available and so on.
      To resolve: That the Parish Council will, working with other agencies, take every opportunity to inform local residents, businesses and charities about Energy Saving, Sustainability and Safety.
 

P J Raymond

Clerk/Responsible Financial Officer

Sedlescombe Parish Council

02/09/09