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FINANCE AGENDA

YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF THE FINANCE COMMITTEE OF SEDLESCOMBE PARISH COUNCIL TO BE HELD ON TUESDAY 15 DECEMBER 2009 AT 19:00 IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL

MEMBERS: Cllr Glew Irwin, Martin, Mitchell
Councillor Wright (Chairman of the Council), Councillor Rand (Vice-Chairman of the Council)

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F09/10.32 Apologies and reasons for absence.
F09/10.33

Interests. To receive disclosures of personal and prejudicial interests from Councillors on matters to be considered at the meeting in accordance with the adopted Code of Conduct 2007. The disclosure must include the nature of the interest. If you become aware, during the course of a meeting, of an interest that has not been disclosed under this item you must immediately disclose it. You may remain in the meeting and take part fully in discussion and voting unless the interest is prejudicial.

 

A personal interest is prejudicial if a member of the public with knowledge of the relevant facts would reasonably regard it as so significant that it is likely to prejudice your judgement of the public interest and it relates to a financial or regulatory matter.

 

Members are reminded to repeat the declarations when the items are announced by the Chairman.

F09/10.34 Prejudiced members' participation. Chairman to ask prejudiced members whether they wish to make representation, answer questions or give evidence to the Committee with regard to items on the agenda. At the Chairman's discretion, members will be allowed to make their representations etc. at the beginning of the appropriate agenda item and to leave the meeting during the representations made by the public and the deliberations of the Committee.
F09/10.35 Public participation session. Chairman to ask any members of the public whether they wish to make representation, answer questions or give evidence with regard to items on the agenda. At the Chairman's discretion, the public will be allowed to make their representations etc. at the beginning of the appropriate agenda item, after prejudiced members' participation. The Chairman should inform the public that their names will be recorded and representations etc. minuted.
F09/10.36 Minutes. To Resolve: That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Finance Committee held on 20/10/09.
F09/10.37

Grants/prizes received:

During this financial year, a total of £10873 in grants is now expected to be received, broken down as follows:

  1. Pavilion income: £6,832.
  2. Red Barn Field Maintenance (from Societies Association): £300 (two years)
  3. Village of the Year prizemoney: £1,300 (East Sussex and All England Community Champion)
    1. Payment for cakes on pavilion open afternoon 31/07/09 and cakes and hire of hall for judging on 28/09/09 (approved C09/10.73.3.1).
    2. Financial support for sign on A21 (proportion of £800 agreed C09/10.73.3.2).
    3. Energy conservation and sustainability projects (proportion of £800 agreed C09/10.73.3.3).
    4. Communication with youths to encourage them to take part in local authority work (proportion of £800 agreed C09/10.73.3.4).
    5. £500 awarded November 2009. Use to be approved.
  4. Playing Field Trust grant: £1741.
  5. Quality Council payout - about £1,400 expected to be paid over the next two years. Use to be approved.
F09/10.38

Jobs Update.

  1. Red Barn Field
    1. Red Barn Field Grass.
  2. Sportsfield
    1. Pavilion final payment.
    2. Portacabin(s).
    3. Closure of gate and replacement of front fence.
    4. Car Park.
    5. Proposed hedging.
  3. Village Green
    1. Pictorial Sign.
    2. Sir John Keeling teak seats.
    3. Pumphouse and Pump Restoration including opening of quotes for new railings for erection around the refurbished pump.
  4. Tree work
    1. To accept quote for various tree work.
    2. To note situation with cable over oak tree on Village Green.
  5. Weedkilling contract.
  6. Riverside
    1. New litter bin at Playground.
    2. Adjustments to main gate at Playground.
    3. Adjustment of swing chains at Playground.
    4. Cat springer restting at Playground.
    5. Repair/replacement of motorbike springer.
    6. Multi-use games area (MUGA) at tennis courts.
F09/10.39 Advertising in 2010 Directory.
F09/10.40

Assets

  1. To note information in talk given at SLCC Conference attended by the Clerk/RFO entitled "Managing Council Assets":
    1. Know what you own
    2. Why do you have the asset?
    3. Is it fit for purpose?
    4. How much does it cost?
    5. Can you hand it over to a Trust?
    6. Can you reduce running costs?
    7. Are proper charges being made?
    8. Can the asset work harder?
    9. How much will it cost over the next ten years?
    10. Parish councils should be vigilant in asking for benefits through Section 106 Agreements on Local Development Framework sites.
  2. Asset Register Update
F09/10.41 Grants to the Playing Field Trust.
F09/10.42

Clerk's expenses from 01/04/2010.

  1. Maintenance of offices.
  2. Phone line rental, internet charge and phone calls.
F09/10.43 Chairman's Allowance.
F09/10.44

Responsible Financial Officer's delegated financial powers.

  1. Purchase of petty cash items up to £20/month.
  2. Approval of minor grounds maintenance expenses up to £75/month.
  3. Purchase of stationery including copier toner up to the annual budget figure.
  4. Booking training for councillors and the Clerk/RFO up to the annual budget figure.
F09/10.45

2010/11 Second draft Budget and 2010/11 Precept recommendation to Council.

F09/10.46 Freedom of Information request for information regarding Grounds Maintenance Contracts.
F09/10.47 Date of next meeting: 30/03/10.
 

 

Mrs P J Raymond

Clerk/Responsible Financial Officer

Sedlescombe Parish Council

01424 870508 or e-mail sedlescombe@freezone.co.uk