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RESOLUTIONS 2009/10

Minute Number
Details of resolution
C09/10.4 - 07/04/09 That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 10/03/09.
C09/10.5 - 07/04/09 That the Parish Council agrees to sell the portacabin to the Sedlescombe Youth Group for an initial price of £3,500 but notes that this is expected to be increased by the youth Group to a maximum of £5,000, if grant money remains at the end of the proposed development.

P09/10.4 - 07/04/09

That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Planning Committee held on 10/03/09.

P09/10.5.1 - 07/04/09

RR/2009/370/P Pestalozzi Village, Sedlescombe TN33 0RR. Construction of zip wire that will span a field. It will have wooden stairs and a landing platform attached to a tree and a wire going down to a telegraph pole .RESOLVED: That the Parish Council supports approval.

P09/10.5.2 - 07/04/09

RR/2009/476/P Pond Cottage, Swailes Green, Cripps Corner. Demolition of existing garage and erection of new oak-framed garage with store above. RESOLVED: That the Parish Council supports approval.

P09/10.5.3 - 07/04/09

RR/2009/530/P The Haven, Sandrock Hill, Sedlescombe. New cladding to existing property to match new extension, existing cladding removed and replaced (retrospective). RESOLVED: That the Parish Council supports approval.
C09/10.14 - 05/05/09 That the Chairman of the Council is authorised to sign the Minutes of the Emergency Meeting of the Council held on 07/04/09.
C09/10.15 - 05/05/09 That John Marland is qualified to become a councillor for Sedlescombe parish and is duly co-opted to the Council for a period expiring after the elections in May 2011.
C09/10.16 - 12/05/09
That Valerie Wright should continue as Chairman of Sedlescombe Parish Council for the ensuing year.
C09/10.17 - 12/05/09
That Anthony Rand should continue as Vice-Chairman of Sedlescombe Parish Council for the ensuing year.
C09/10.18 - 12/05/09
That the following committees should be constituted for the ensuing year with membership as stated (NB The Chairman and Vice-Chairman are ex-officio members of every committee):
  1. Planning. Terms of reference as provided in the Terms of Reference and Annual Schedule leaflet. Membership: Cllrs Martin, Mitchell, Wheatley, Marland. It was agreed that Planning Meetings should, in future, be held at 18:00 unless following Council meetings.
  2. Finance. Terms of reference as provided in the Terms of Reference and Annual Schedule leaflet. Membership: Cllrs Martin, Mitchell, Irwin, Glew
  3. Crime & Safety Advisory Committee. Terms of reference as provided in the Terms of Reference and Annual Schedule leaflet. Membership: Cllrs Dellow, Irwin, Glew, Wheatley
  4. Heritage. The following terms of reference were approved -
    1. To decide what future maintenance/repair should be undertaken of the Grade II listed Pumphouse, its lead pump and oak seats.
    2. To recommend to the Finance Committee how future maintenance should be paid for and what grant aid applications should be made.
    3. To make the necessary arrangements as required by the funders including ways of involving the local community.
    Membership: Cllrs Dellow, Martin, Mitchell, Irwin. Co-options, if required, to be arranged by Committee.
  5. Emergency. Terms of reference as previously. Membership: Cllrs Martin, Mitchell, Marland. Co-options to be arranged by Committee.
C09/10.19 - 12/05/09

That the following representatives of the Council are appointed for the ensuing year:

  1. Rother Association of Local Councils - Cllrs Glew and Irwin
  2. Village Hall Trustee - Cllr Glew
  3. Sedlescombe Sports Association - Cllr Rand (if he does not wish to be the representative, Cllr Mitchell will take on this role)
  4. Environment Officer - Cllr Dellow
  5. Tree Warden - Cllr Martin
  6. Neighbourhood Watch representative - Cllr Dellow
  7. Youth Representatives - Cllrs Glew and Wright
C09/10.20 - 12/05/09

RESOLVED: That payment of the following subscriptions is authorised as they fall due

  1. Sussex Association of Local Councils + 1 copy of The Review. SALC £254.38, NALC £56.85 (plus £56.85 VAT), 4 copies of The Review £13.50). Total of £324.73 excluding VAT.
  2. Rother Association of Local Councils. £35.
  3. Society of Local Council Clerks (£133 last year)
  4. Sussex County Playing Fields Association (£15 last year)
C09/10.21 - 12/05/09
That action towards obtaining the Power of Well-Being should be deferred until after the 2011 elections.
C09/10.22 - 12/05/09
That dispensation for Cllr Marland to allow him to discuss matters relating to the Sedlescombe Playing Field and Recreation Ground Trust that would normally require him to declare a personal/prejudicial interest should be applied for.
C09/10.26 - 12/05/09
That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held 5 May 2009.
C09/10.27.1 - 12/05/09
That the Minutes of the Meetings of the Planning Committee held on 10 March and 7 April are received.
C09/10.27.2 - 12/05/09
That the Minutes of the Meetings of the Finance Committee held on 31 March are received.
C09/10.30.1 - 12/05/09
That the Chairman is authorised to sign the Annual Return to the Auditors (details included in the Final Accounts).
C09/10.30.2 - 12/05/09 That the bank reconciliations at the end of March and April 2009 are received.
C09/10.30.3 - 12/05/09 That the Data Protection Register Entry £35 is approved.
C09/10.30.4 - 12/05/09
That the Council should accept the quotation from Came & Company at the reduced rate for three years' insurance cover of £1,135 including Insurance Purchase Tax.
C09/10.30.5 - 12/05/09
That the Council approves payment of £200 to the Clerk for maintenance of offices 2009/10.
C09/10.30.6 - 12/05/09
That the Council approves payment of £14.75 to Cllr Irwin to reimburse her for expenses in connection with the Annual Assembly refreshments.
C09/10.30.7 - 12/05/09
That the April cheque list is ratified and the May 2009 cheque list approved. 
C09/10.31.3 - 12/05/09 That Cllr Marland should attend a new councillors' course as soon as practicable.
C09/10.31.3 - 12/05/09 That the Clerk's attendance at the Networking Clerks' Day on 28/09/09 is approved.
C09/10.33.1 - 12/05/09 That the following information should be added to the Leisure Facilities Questionnaire - "Provision of Multi-Use Games Areas - Sedlescombe Parish Council will consider whether its two hard tennis courts should be turned into a MUGA in the next five years".
C09/10.34.1 - 12/05/09 That the following amendments to the Standing Orders last amended on 11/09/07 are authorised:
  1. Paragraph 8.4 Appointment of school managers - delete and renumber remaining paragraphs
  2. Paragraph 44 Open Forum - delete and renumber remaining paragraphs
  3. Paragraph 46 Code of Conduct on Complaints - delete existing details and replace with "Complaints from the public or referred back from other bodies will be dealt with under the Parish Council's Complaints Procedure 2008".
C09/10/34.2 - 12/05/09 That the following amendments to the Financial Regulations are authorised:
  1. Paragraph 6 - add the following approved under Minute F08/09.47
  • The RFO may approve minor grounds maintenance expenses up to £75/month.
  • The RFO may approve purchase of stationery, including copier toner, up to the annual budget figure.
  • The RFO may book training for councillors and the Clerk/RFO up to the annual budget figure.
C09/10.35.5 - 12/05/09 That Cllr Ganly should be asked to enquire whether the Recycling Newsletter in its current form is worth sending out to residents, most of whom immediately throw it away.
C09/10.37.6 - 12/05/09 That the Parish Council will continue to actively support the idea of a youth centre at the sportsfield and will also support the Sports Association in any decisions that it makes regarding the sub-letting agreement.
C09/10.39.1 - 12/05/09 That the following maintenance regime for Red Barn Field Nature Park is approved:
  1. Use of sheep from Mrs Cole
  2. 2 grass cuts (annual cut usually undertaken by Holford Pitcher. Cllr Marland offered to cut field twice a year free of charge)
  3. Bracken control by Conservation Volunteers
  4. Control of some nettles by Colin Boyd
  5. Control of some brambles around information board by Colin Boyd but retention of remainder
  6. Control of thistles - spot treatment by Languard agreed at meeting
  7. Minor clearance of pond by Colin Boyd
  8. New damp habitat in naturally wet area of field dug out by Colin Boyd
  9. Herbicide treatment of path and strimming of path edges by contractors (Languard and Roger Wood - already approved)
  10. Possible planting - still to be considered
  11. Surveys of flora and fauna including by Colin Boyd. Mr Boyd's first report dated 06/05/09 has been included on the website and on Village noticeboards.
  12. Application for grant aid of £200 from Sedlescombe Societies Association by Cllr Dellow.
C09/10.39.2 - 12/05/09 That the County Ecologist should be asked to designate the grass verges with ox-eye daises and lady's smock flowers as special.
   
P09/10.16 - 12/05/09 That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Planning Committee held on 07/04/09.
P09/10.17.1 - 12/05/09 That the Parish Council supports an approval of RR/2009/735/P Four Winds, Balcombe Green, Sedlescombe. Conversion of existing attached garage into living space to include shower room & toilet, bed area, sitting room.
C09/10.43 - 09/06/09 That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 12/05/09.
C09/10.44.1 - 09/06/09 Sedlescombe Sportsfield Deed of Variation. That the Solicitor be asked to draw up the approved Deed of Variation to the 2005 Lease for signature of the Sports Association Trustees and the Parish Council.
C09/10.44.2 - 09/06/09 Portacabin. That the following alternative action is approved:-
  1. Either: That the Council will sell the 40'x10' portacabin to the Youth Group for £3,500 as agreed but that the portacabin must be removed at the Youth Group's expense from the sportsfield by 1 July 2009 or some other date as agreed.
  2. Or: That the Council will agree to allow the Sports Association to sub-let the two portacabins at the sportsfield to the Youth Group for £300 every six months for an initial term of six months from the start of alterations, renewable for further six-monthly terms for a total of five years when the use shall cease unless planning approval has been renewed. Other requirements, including reasons for terminating the lease, to be written into the lease in accordance with the terms of the draft lease approved by the Sports Association on 08/06/09.
C09/10.44.3 - 09/06/09 CCTV. That the Parish Council supports installation of CCTV at the pavilion and agrees to contribute towards the cost both from the Pavilion Fund and, if necessary, from Council balances.
C09/04.44.4 - 09/06/09 Delegation. RESOLVED: That a committee of Cllrs Wright, Rand and Glew is formed to approve any remaining items regarding the pavilion or portacabin.
P09/10.23 - 09/06/09 That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Planning Committee held on 12/05/09.
P09/10.24.1 - 09/06/09 RR/2009/1077.P 6 Gregory Walk, Sedlescombe. RESOLVED: That the Parish Council supports approval.
P09/10.24.2 - 09/06/09 RR/2009/115.P Blackman, Pavie, Ladden, Marley Lane. Variation of condition (XX) imposed on RR/2000/105/P as development viability is compromised by not allowing work to commence until A21/Marley Lane junction is complete. That the Parish Council objects to the proposal to change the condition to allow building to commence prior to a junction improvement scheme being approved. It is noted that, on 22/04/09, development commenced contrary to planning approval RR/2000/105/P as the junction improvement scheme has not been approved. Existing uses of the A21/Marley Lane junction already cause problems and a detailed proposal of the way the junction will be improved, together with agreements regarding who will pay for it, ought to have been in place prior to commencement.
P09/10.24.3 - 09/06/09 RR/2009/1286/T The Old Bakery House, The Street, Sedlescombe TN33 0QB. Fell one leyland cypress and fell one weeping conifer. That the Parish Council supports approval.
P09/10.49 - 23/06/09 That the Chairman of the Council is authorised to sign the Minutes of the Emergency Meeting of the Council held on 09/06/09.
C09/10.50.1 - 23/06/09 That the public concerns regarding the prevention of crime and disorder as expressed at this meeting should be forwarded to the Licensing Panel.
 

That the following should be forwarded to the Licensing Panel regarding the application for a second premises licence at Pestalozzi and the prevention of public nuisance:

A) That, because of the public nuisance that could ensue from the grant of a second ongoing premises licence on the Pestalozzi Estate and the need to carefully manage different events, the licence should be amended to cover one event only.

 

B) That a condition should be attached to any premises licence granted that "No fireworks or other pyrotechnics shall be used other than with prior consent of the Licensing Authority".

 

C) That a condition should be attached to any premises licence granted that "No refuse shall be disposed of or collected from the premises between the hours of 2300 and 0900 where such disposal is likely to cause disturbance for residents".

 

D) That the hours covered by the new licence should be shortened to end events at 2345 on Fridays and Saturdays and to start events on Sunday mornings at 12 noon rather than 1100.

 

E) That, if an ongoing licence is permitted, the land covered by the licence should exclude any involving the public footpath running through the Estate.

 

F) That, access arrangements for events should acknowledge the Parish Council's legal right to gain entry and exit from the sportsfield car park and that of owners to reach their properties on the Pestalozzi Estate by passing along Ladybird Lane in either direction.

 

Further information regarding the reasons for reaching these conclusions will be included in representation to Rother District Council's Licensing Panel.

  That the public concerns regarding the protection of children from harm as expressed at this meeting should be forwarded to the Licensing Panel.
P09/10.30 - 23/06/09 That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Planning Committee held on 09/06/09.
P09/10.31.1 - 23/06/09

RR/2009/1171/L Holmes House, The Green, Sedlescombe TN33 0QA. Work on North wall to replace plinth and soleplate on a new foundation and install suitable waterproofing. Insert thermal insulation into wall. Repair cracked internal wall and reinstate as existing. East and West Walls adjoining above North wall - remove internal plaster, treat exposed walls for rising damp and reinstate as existing.

RESOLVED: That the Parish Council supports approval.

P09/10.31.2 - 23/06/09

RR/2009/1248/P Brickwall Hotel - land adj., The Green, Sedlescombe. Outline: Renewal of outline planning permission for new bungalow to land adjacent the Brickwall Hotel.

RESOLVED: That the Parish Council supports approval.

P09/10.31.3 - 23/06/09

RR/2009/1305/P and 1306/L Sherrald, The Street, Sedlescombe TN33 0QE. Erection of first floor extension at the rear above existing sun room.

RESOLVED: That the Parish Council supports approval.

F09/10.1 - 30/06/09 That Cllr Glew be Chairman of the Committee for the ensuing year.
F09/10.6 - 30/06/09 That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Finance Committee held on 31/03/09.
F09/10.7 - 30/06/09 That the 2009-10 First Quarter Review Figures are accepted.
F09/10.8 - 30/06/09

That the following update is accepted:

2 - Brede Lane Litter Bin. Re-installed by Parish Maintenance Team 2009 (PMT).

11 - EVT chainlink fence repair. Cllr Dellow (RD) repaired, charging £10 for materials.

19 - Dog bin lid, Brede Lane Car Park. Cllr Rand (AR) replaced lid.

27 - Church Hill plastic seat. Cleaned by PMT 2009.

30 - Sports pavilion, closure gate, landscaping, deed of variation. These jobs were remaining to be paid for from Sportsfield Pavilion Fund at the last Finance Committee Meeting. However, at an emergency Council meeting on 09/06/09, the Council agreed to use pavilion funds towards CCTV for the pavilion. Implementation is currently being investigated by the Sports Association and Cllr Dellow is seeking advice and some funding from the Police. It was noted that the final payover from the Village Pavilion Fund is still awaited. Funds will be required to cover legal expenses regarding the proposed youth centre at the sportsfield. Cllr Irwin suggested that any spare money should be used for installation of solar panels at the pavilion because of the large amount of water that will be used for showers but it was noted that the fund is virtually exhausted and any additional money received will be used to pay off the loan. It was also noted that the pavilion is now the Sports Association's responsibility.

31 - Sportsfield portacabin. Portacabin is currently unused. At the emergency Council meeting on 09/06/09, the Council agreed to sell the portacabin for £3,500 to the youth group for them to remove it from the field at their own expense or to agree to the Sports Association leasing it to the youth group. If the second action is agreed, it will mean the loss of £3,500 which had been expected in the pavilion budget figures.

43 - Riverside Playground, pedestrian/vehicle gate. Needs spring. AR to deal.

48 - Riverside Playground, springers. Cleaned by R Wood (RW). Cllr Wheatley reported today that both springers are a little loose in the ground, probably due to the dry weather.

50 - Riverside Playground, fence repair between play area and river, 2 chestnut palings removed. RW to repair.

58 - Village Green pictorial sign post. RW washed the post and reported an area of rotten wood on the top edge of the pictorial sign with paint coming off. Members were shown pictures of the damage. It was noted that the sign was last repainted in August 2006. The idea of finding a longer-lasting sign was supported. Members are, however, keen to retain the current form of our village sign which is different to other village signs in this area which are now mostly ironwork.

 

Members were asked to consider the plaques on the sign post which commemorate Sedlescombe's successes in Best Kept Village Competitions and an Anti-Litter Competition in the 1970s and 1980s. RESOLVED: That, because of the passage of time, the plaques should now be removed from the post.

 

Members expressed their appreciation of the baskets which have been provided and are being maintained again this year by Mrs Hudson who lives nearby.

 

59 - Village Green 3xLister seats. AR to wash.

62 - Village Green Give-way sign. Cleaned by PMT. Also New England Lane road sign.

63, 64 & 65 - Village Green Pumphouse roof and tiles, 2xoak benches, pump and metal protective cage. A Heritage Committee was formed by the Council at its annual meeting in May with membership of Cllrs Dellow, Martin, Mitchell and Irwin. Its terms of reference are:

  • To decide what future maintenance/repair should be undertaken of the Grade II listed pumphouse, its lead pump and oak seats.
  • To recommend to the Finance Committee how future maintenance should be paid for and what grant applications should be made.
  • To make the necessary arrangements as required by the funders including involving the local community.

The Clerk reported that the first meeting of the Heritage Committee would be held on Tuesday 04/08/09 at 1800 at the pumphouse to consider what work should be undertaken. Two other dates will be pencilled in for committee meetings ie 18/08/09 and 22/09/09. It was expected that a report will be made to the next Finance Committee meeting on 20/10/09.

 

67 - Noticeboard on shop wall. Wood preservative coating by PMT in 2009.

68 - Red Barn Field. The Clerk reported to the Committee as follows (in brief):

  1. That the Council adopted an action plan for the nature park for 2009 at its May Council Meeting. This involved, amongst other things, 2 grass cuts, bracken, bramble and nettle control and spot treatment of some of the thistles in accordance with a quotation received from Languard (the herbicide contractor currently employed by the Council to carry out other weedkilling in the Village).
  2. That, because of a disagreement regarding the weedkilling, Mr Boyd no longer wishes to be involved with voluntary maintenance of the field.
  3. That, Mrs Cole has withdrawn her sheep from the field.
  4. That Cllr Marland will be cutting the remaining thistles in July.
  5. That the Clerk had had a conversation with Ms Kent-Smith regarding the hedge between her garden and Red Barn Field.

It was noted that, although some herbicides are "selective" ie target particular plants, they can still cause some damage to other plants and creatures. Even manufacturer information for farmers from Thistlex notes that "Thistlex will damage clover". Dr Barry Yates of Rye Harbour Nature Reserve has said in an interview that, although he prefers not to use any herbicide, most nature reserves do use glyphosate.

 

RESOLVED: That the Council will continue to use non-chemical methods of weed control at Red Barn Field wherever possible being environmental and person-friendly.

 

RESOLVED: That the Parish Council will inform the four house owners that the Parish Council will continue to take no action to cut the hedge on the western boundary but will leave it up to them to do. Their co-operation will be sought to maintain the hedge in accordance with the May 2008 Briefing Note and to restrict cutting to January and February in order to maximise the wildlife value of the hedges. The owner of Finch House (1 Red Barn Cottages) will be reminded that his hedge must be retained to the satisfaction of the Local Planning Authority in accordance with a condition attached to Planning Permission RR/2003/347/P.

 

Committee members asked the Clerk to record their support regarding maintenance arrangements of Red Barn Field. RECOMMENDED: That, if the Council continues to receive aggravation regarding maintenance of Red Barn Field as a nature park, alternative uses of the land will be considered.

 

69 - Red Barn Field noticeboards. RD to do with linseed oil (no charge).

71 - Riverside Playground, moles. AR to report.

73 - Riverside Playing Field, tree. A small tree has fallen onto the fence by the river. Cllr Martin (PM) to deal.

74 - Squeaking wobbly board. RW to oil.

75 - Brede Lane footway in front of car park. Siding back by PMT completed 2009.

76 - Church Hill footway. Siding back by PMT completed 2009.

77 - Scaled drawings of the Pumphouse. Quote obtained. RECOMMENDED: That Pumphouse Designs' quotation of approximately £300 for production of scaled drawings of the listed Pumphouse is approved.

78 - Red Barn Field gate crossbar. RD to repair (may need to pay for wood).

F09/10.9 - 30/06/09 That the Council is willing to run the 2010 May Fayre on the Village Green if an Events Committee can be co-opted.
F09/10.10 - 30/06/09 That the cheque stubs will be initialled by an additional parish councillor as well as two signatories.
F09/10.11 - 30/06/09 That £200 should be allocated for the 2009-10 Chairman's Allowance.
P09/10.37 - 14/07/09 That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Planning Committee held on 23/06/09.
P09/10.38.1 - 14/07/09 RR/2009/1322/P The Clockhouse, The Street, Sedlescombe. Change of use required to A1 from A3 for the purpose of a hairdressing and beauty salon. RESOLVED: That the Parish Council supports approval.
P09/10.38.2 - 14/07/09 RR/2009/1350/P Pond Cottage, Battle Road, Sedlescombe TN32 5QU. Proposed demolition of existing garage and erection of new weatherboard double garage. RESOLVED: That the Parish Council supports approval.
P09/10.38.3 - 14/07/09 RR/2009/1469/T Asselton House, The Green, Sedlescombe TN33 0QA. Removal of two small trees at the front of Asselton House that are in close proximity to the north wall of Holmes House. Cllr Martin reported on his inspection. RESOLVED: That, unless it is absolutely necessary to remove these trees, Sedlescombe Parish Council would support their retention as they make a valuable contribution to the the Conservation Area near the Village Green. Other methods such as installation of a root barrier should be investigated.
P09/10.38.4 - 14/07/09 RR/2009/1536/P The Manor, The Street, Sedlescombe TN33 0QG. Internal alterations and new ground floor rear single storey extension to existing dwelling house. RESOLVED: That the Parish Council has no objections to this proposal.
P09/10.38.5 - 14/07/09

RR/2009/1599/A The Brickwall Hotel, The Green and land opposite Lower Marley and Tanglewood, A21 TN33 0QA. 3 fascia signs showing directions and details of hotel, 2 signs on A21 roadside and 1 sign outside hotel.

RESOLVED: That the Parish Council objects to all of these signs. Those around the Brickwall Hotel are out of keeping with the Conservation Area and those on the A21 are no longer required now that two new traffic signs have been erected on the road.

SP09/10.1 - 28/07/09 That Cllr Rand be Chairman of the Committee for the ensuing year.
SP09/10.2 - 28/07/09 That Rosemary Farley, Ashley Davey and John Noonan are co-opted to the Committee for the ensuing year.
SP09/10.7 - 28/07/09 That both the Sports Association and the Parish Council remain supportive of the idea of a community facility which the youth can use at East View Terrace and, if the portacabins are still required, the Council is willing to give them as its contribution towards the project.
H09/10.1 - 28/07/09 That Cllr Mitchell is Chairman of the Committee for the ensuing year.
P09/10.45 - 18/08/09 That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Planning Committee held on 14/07/09.
P09/10.46.1 - 18/08/09 RR/2009/1739/P 6 Gregory Walk, Sedlescombe TN33 0QZ. Enlargement of access and increased area of hard surface driveway (retrospective application). Cllr Wright reported on her inspection. RESOLVED: That the Parish Council supports approval.
P09/10.46.2 - 18/08/09 RR/2009/1913/P Carmel, Sandrock Hill, Sedlescombe TN33 0QR. Demolition of existing house and construction of replacement dwelling. Cllr Martin reported on his inspection. RESOLVED: That the Parish Council supports approval, particularly welcoming the energy efficiency and environmentally-friendly materials aspects of the proposal.
C09/10.68 - 08/09/09 That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 14/07/09.
C09/10.69 - 08/09/09

That the Minutes of the Meetings of the Planning Committee held on 14/07/09 and 18/08/09 are received.

That the Minutes of the Meeting of the Heritage Committee held on 28/07/09 are received.

That the Minutes of the Meeting of the Sportsfield Committee held on 28/07/09 are received.

C09/10.72.1 - 08/09/09 That the bank reconciliations at the end of July and August 2009 are approved.
C09/10.72.2 - 08/09/09

That payment of the August 2009 cheque list is ratified and the September 2009 cheque list approved.

C09/10.73.4.3 - 08/09/09 That Sedlescombe Parish Council is in favour of granting the Youth Group a five-year lease to take over the kickabout area including placing a building on the land. NB Planning permission will be required.
C09/10.75.3.3 - 08/09/09 That Cllr Rand and the Clerk will make arrangements to sell the large portacabin, probably through E-bay.
C09/10.75.3.7 - 08/09/09 That the Parish Council has no objection to the use of temporary flood lights at the sportsfield between Tuesday and Friday, 1800 to 2100 from October 2009 as long as planning permission is obtained (50% cost if Parish Council submits).
C09/10.75.5 - 08/09/09

That the following contract is awarded to Roger Wood for the 2010 grass cutting season:

 

Brede Lane Car Park

20 cuts Feb to Nov

£20/month

£200

Village Green

20 cuts Feb to Nov removing arisings

£50/month

£500

Riverside Playground

20 cuts Feb to Nov removing arisings

£30/month

£300

Riverside Playing Field excluding fenced-off area

16 cuts Mar to October

£60/month

£480

Red Barn Field

10 strims particularly termtime

£15/month

£150

 

 

Total

£1,630

C09/10.75.6.2

08/09/09

That Sedlescombe Parish Council will refuse to specify any one group of people above another as being key to the community.
C09/10.75.7 08/09/09 That the Clerk should write to Greg Barker MP asking him to press for Sedlescombe Local Services signs on the A21.

C09/10.76.3

08/09/09

That the Parish Council will, working with other agencies, take every opportunity to inform local residents, businesses and charities about Energy Saving, Sustainability and Safety.

C09/10.76.3

08/09/09

That the Parish Council will undertake research into conducting a community-led carbon footprint survey as detailed in Energy Saving Trust guidance and report to the Council at its January 2010 meeting. The intention will be to launch the Survey in the 2010 Annual Report and Directory and give publicity at the 2010 Annual Parish Assembly in April.

P09/10.53

08/09/09

That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Planning Committee held on 18/08/09.

P09/10.54.1

08/09/09

RR/2009/2135/A - land fronting (land opposite of Magazine Farm), Sedlescombe TN33 0QA. 1 x advertising board to show details of the hotel and directions. RESOLVED: That Sedlescombe Parish Council objects to the proposal for this large sign on the A21 but would support erection of a "local services" road traffic sign, with approval of the Highways Agency, directing traffic into Sedlescombe Village to access its amenities.

P09/10.54.2

08/09/09

RR/2009/2093/P Hurst House, Hurst Lane, Sedlescombe TN33 0PE. Proposed sand arena. RESOLVED: That the Parish Council objects to the proposal as submitted.  Whilst not objecting to a sand school being built, it should be situated in an area more sympathetic to neighbours in Hurst Lane.  The sand school as shown on the plan would be very close to the properties.  If built, it would be likely to detract from the amenities of the residents of those properties by being visually intrusive and noisy.
CS09/10.1 22/09/09 That Cllr Dellow be Chairman of the Committee for the ensuing year.
H09/10.11 22/09/09 That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Heritage Committee held on 28/07/09.

H09/10.13

22/09/09

That Cllr Rand should draft a specification covering the following work at the Pumphouse to be sent to local builders:

  1. Repairs to the two oak benches
  2. Replacement of the metal grilling around the internal sandstone pillars to include a gate and more ornate grilles (see H09/10.16 below)
  3. Roof repairs
  4. Redecoration of the exposed roof timbers
  5. Repointing slabs

That listed building advice should be sought in preparation for obtaining listed building consent.

P09/10.61
06/10/09
That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Planning Committee held on 08/09/09.
P09/10.62.1
06/10/09
RR/2009/2209/P The Meadows, Harts Green, Sedlescombe. Extension and alterations. Cllr Rand reported on his inspection. RESOLVED: That the Parish Council supports approval.
P09/10.62.2
06/10/09

RR/2009/2213/P The Queen's Head Public House - land adj. Brede Lane. Erection of two semi-detached three-bedroom dwellings and erection of one four-bedroom detached dwelling including formation of new vehicular access pursuant to outline planning permission RR/2008/3237/P. Cllr Marland reported on his inspection.

RESOLVED: That the Parish Council will support the application for approval of reserved matters as long as the points raised by the Doctors regarding proximity of the surgery to the development are satisfactorily addressed and more appropriate boundary treatment for a conservation area is adopted eg hedging and/or local brickwork.
P09/10.62.3
06/10/09

RR/2009/2234/P Ariel, Churchland Lane, Sedlescombe. Removal of existing caravan and chalet structures and erection of replacement holiday chalet and garden shed. Cllr Martin reported on his inspection

RESOLVED: That the Parish Council supports approval.

P09/10.62.4
06/10/09
RR/2009/2316/L Asselton House, The Green, Sedlescombe TN33 0QA. Proposed single storey rear extension. RESOLVED: That consideration of application RR/2009/2316/L is deferred until the meeting to be held on 13/10/09.

P09/10.67

06/10/09

2009 Rother Planning Seminar at Battle Memorial Hall on Wednesday 04/11/09, 18:45 to 21:30. RESOLVED: That the Parish Council should ask a question about trees and development.

P09/10.73

13/10/09

That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Planning Committee held on 06/10/09.

P09/10.74.1

13/10/09

RR/2009/2316/L Asselton House, The Green, Sedlescombe TN33 0QA. Proposed single storey rear extension. Cllr Wheatley reported. RESOLVED: That the Parish Council supports approval.

P09/10.74.2

13/10/09

RR/2009/2379/P Poppinghole Farmhouse, Poppinghole Lane, Sedlescombe TN32 5BN. Demolition of dwelling and outbuilding and erection of new dwelling and detached garage. Cllr Martin reported on his inspection. RESOLVED: That the Parish Council supports approval.

P09/10.74.3

13/10/09

RR/2009/2410/P 16 Park Shaw, Sedlescombe Tn33 0PP. Alterations to existing garage roof (part retrospective). Cllr Mitchell reported on her inspection. RESOLVED: That the Parish Council supports approval.

P09/10.77

13/10/09

RR/2009/2093/P Hurst House, Hurst Lane, Sedlescombe TN33 0PE. Proposed sand arena. To consider revised plans, design statement and additional objections to the development. RESOLVED: That the Parish Council supports approval because the revised plan and design statement now show the sand arena further away from Hurst Lane with a bund of earth and wildflowers, together with additional trees, further ensuring that the residents' amenity will not be unreasonably affected.  The Council would suggest that conditions are imposed regarding the necessity of the tree planting and the limiting of the hours of use to 0830-1830 daily.

F09/10.16

20/10/09

That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Finance Committee held on 30/06/09.

F09/10.17

20/10/09

That the Council writes to the Sports Association asking if they wish to raise any issues prior to the final payment for the pavilion being made to Steed Construction Ltd.

F09/10.A18.2

20/10/09

R Wood's quote of £100 for cutting the EVT Kickabout hedge in November 2009 is accepted.

F09/10.A18.4

20/10/09

Jonathan Vine-Hall/Luke is asked if willing to cut the grass at Red Barn Field Nature Park in February and September 2010.

 

F09/10.A18.5

20/10/09

Cllr Rand is authorised to complete the sale of the portacabin.

F09/10.A18.6

20/10/09

Clerk/Finance Officer should obtain quotes for installation of post and rail fencing along the roadside at the sportsfield.

F09/10.A18.7

20/10/09

Work to replace the pipe under the sportsfield car park entrance is approved.

F09/10.A18.8

20/10/09

RECOMMENDED: That the existing design is retained for a replacement sign. RESOLVED: That the firms should be asked if there is any of their work that could be inspected locally using the two methods.

F09/10.18.9

20/10/09

That the post should be repainted when the sign is replaced.

F09/10.A18.12

20/10/09

RESOLVED: That the work is undertaken in three parts for which quotations will be obtained as follows:
  1. General maintenance and refurbishment of oak seats, tiles, gables, exposed wood, pointing of flags.
  2. Provision of new metal grilling in revised position from inner column to inner column (four in all) of Pumphouse with simple motif panels or as advised. (F E Philcox, 24 Church Road, Catsfield; Blackman Smithy, 2 Hoath Hill, Mountfield; Uckfield Engineering).
  3. Repair/refurbishment of pump, to working order if possible (RPJ Leadwork and others).

F09/10.A18.13

20/10/09

RESOLVED: That R Wood's quote of £20 for the first sweep and £10 fortnightly starting at the beginning of January is accepted.

F09/10.A18.14

20/10/09

RESOLVED: That thinning of the oak tree at the top of the Green is approved for inclusion in a tree work contract.

 

F09/10.B18.9

20/10/09

RESOLVED: That removal of the suckers from the oak tree's trunk along Powdermill driveway to be included in the Parish Council tree work contract.

F09/10.B

20/10/09

RESOLVED: That the replacement of the motorbike springer should be deferred for the time being and that, instead, repair of the old product should be considered.

F09/10.21

20/10/09

RESOLVED: That the contract for litter collection at the Kickabout Area and Riverside is extended from 01/04/10 unless the Kickabout Area is taken over by the Youth Group when this part will be omitted or ended.

F09/10.23

20/10/09

RESOLVED: That R Wood's quote of £30 for cutting the Riverside hedge in November 2009 is accepted.

F09/10.24

20/10/09

RESOLVED: That a quote is obtained from Languard Ltd. for weed control in the same areas of Sedlescombe as previous years including monitoring and treatment of giant hogweed.

F09/10.25

20/10/09

RESOLVED That the Clerk is paid a revised salary of £13,768.65 for 2009/10 and 2010/11 until revised salary scales are announced, based on salary scale level 30 and 20 hours per week employment.

F09/10.26

20/10/09

Clerk's Gratuity Fund - RESOLVED: That the £30,022.75 should be transferred temporarily into the Council's Barclays Business Bonus Account, which gives a low rate of interest but where instant access is available, until a place paying an increased interest rate can be found, or internet banking allowed.

F09/10.27

20/10/09

RESOLVED: That because of the use made by Sedlescombe residents of the Battle bus, a grant of £100 should be made to Battle Area Community Transport.

F09/10.28

20/10/09

RESOLVED: That the Annual Report and Directory 2010 should be produced in a similar form to previous years with advertising space being sold for at least £20 including 17.5% VAT (rises in January 2010).

F09/10.31

20/10/09

RESOLVED:  That the Council is satisfied that Mrs Bennett was independent and competent in carrying out the internal audit of the Parish Council’s 2008/09 accounts, that the Audit Plan was appropriate and completed, that Mrs Bennett’s report to the Council was clear and that it was effective in giving the Council confidence in its financial procedures.  However, Mrs Bennett should be informed that Mazars had objected to the inclusion of debtors and creditors in the final 2008/9 bank reconciliation.

P09/10.82

03/11/09

That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Planning Committee held on 13/10/09.

P09/10.83.1

03/11/09

RR/2009/2433/P Poppinghole Farm, Poppinghole Lane. RESOLVED: That the Parish Council supports approval because

1) The provision of good quality year-round tourist accommodation should benefit the local economy.
2) Attempts to be as environmentally-friendly as possible in the development, eg investigation of the use of ground source heat through boreholes is welcomed.
3) Although Poppinghole Lane is long and narrow, the development is expected to generate an acceptable level of additional traffic.
4) The Parish Council has been assured that the stables and holiday lets will be run as a single business.  

P09/10.83.2

03/11/09

RR/2009/2485/L Martin House, Church Hill, Sedlescombe. RESOLVED: That the Parish Council supports approval.

P09/10.83.3

03/11/09

RR/2009/2485/L Martin House, Church Hill, Sedlescombe. RESOLVED: That the Parish Council supports approval.

P09/10.83.4

03/11/09

RR/2009/2488/P Oaklands Manor, Oaklands Lane, Sedlescombe. RESOLVED: That the Parish Council supports approval.

P09/10.83.5

03/11/09

RR/2009/2573/L The Cottage, The Street, Sedlescombe. RESOLVED: That the Parish Council supports approval.

C09/10.81

10/11/09

That the Chairman of the Council is authorise to sign the Minutes of the Meeting of the Council held on 08/09/09.
C09/10.82.1 10/11/09 That the Minutes of the Meetings of the Planning Committee held on 08/09, 06/10, 13/10, 30/11/09 are received.

C09/10.82.2

10/11/09

That the Minutes of the Meetings of the Finance Committee held on 20/10/09 are received.

C09/10.82.3

10/11/09

That the Minutes of the Crime & Safety Advisory Committee held on 22/09/09 are approved.

C09/10.82.4

10/11/09

That the Minutes of the Meeting of the Heritage Committee held on 22/09/09 are received.

C09/10.85.1

10/11/09

That the bank reconciliations at the end of September and October 2009 are approved.

C09/10.85.2

10/11/09

That payment of the October 2009 cheque list is ratified and the November 2009 cheque list approved.

C09/10.87.2

10/11/09

Draft Bus Strategy. RESOLVED: That the Council should comment
  1. re timekeeping and punctuality of the bus service
  2. electronic signs at bus stops are probably not suitable in rural areas.

C09/10.87.3

10/11/09

ESCC - Draft Preferred Strategy - Waste and Minerals Development Framework. RESOLVED: That the Council should comment
  1. on re-use of materials, particularly from the building industry and the detrimental effect on the road system in rural areas
  2. on support for introduction of variable incentives or charges to households depending on the amount of waste they produce
  3. on the need for a definition of "brownfield site" to be included in the Glossary so that everyone knows what is being proposed.

C09/10.88.3

10/11/09

Youth. Five-year draft lease Kickabout Area. RESOLVED: That the following particulars are approved:
  1. £1 p.a. rent
  2. Use of the building for not more than three evenings a week
  3. Tenant's obligations to include:
    1. Trimming the top and sides of the hedge annually between November and January.
    2. Mowing the grass every two weeks between March and October inclusive.
    3. Clearing and removing all litter from the site including that deposited in the litter bin at least every two weeks throughout the year.
    4. Maintaining and repairing the chainlink fence surrounding the property.
    5. Removing and disposing of to the waste tip any items dumped on the ground.
    6. Insuring the building and £10 million public liability insurance on the Kickabout Area.
    7. Removing the building from the land at the end of the term of the lease unless a new lease has been negotiated.
    8. In the absence of funding for a qualified youth worker to be present when the centre is open, the Parish Council to review alternative arrangements.
    9. All tree work and damage to football/basketball units to be referred to the Landlord.
  4. Landlord's obligations:
    1. Weekly inspection of the site by parish councillors.
    2. Annual inspection of the site by representative from professional body.

C09/10.89.2.1

10/11/09

That the Clerk is authorised to ask for a meeting with Area 4 officers to discuss the difficult/dangerous situation at the A21/B2244 junction as soon as possible.

C09/10.89.2.4

10/11/09

That the Parish Council supports the speed limit on a section of the B2244 being reduced from 60mph to 50mph - from existing 30mph speed limit termination signs in Sedlescombe northwards approximately 1.5km to Beech Farm House.

C09/10.90.1.1

10/11/09

That the Westfield Football Club will be offered the portacabin for £500 if they can remove it themselves in the next two weeks without causing damage to the Sportsfield.

C09/10.90.4

10/11/09

That the Parish Council will run the Village Green part of the May Fayre in aid of refurbishment of the village pump as part of the Celebrate Spring in Sedlescombe Week 2010.

P09/10.91

24/11/09

That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Planning Committee held on 03/11/09.

P09/10.92.1

24/11/09

RR/2009/2643/P R N French Building, The Street, Sedlescombe. That the Parish Council supports approval.

P09/10.92.2

24/11/09

RR/2009/2668/P The Budget Car Company, The Street, Sedlescombe. That the Parish Council objects to this storm port. It is inappropriate in the Conservation Area and approval could set a precedent.

F09/10.36

15/12/09

That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Finance Committee held on 20/10/09.

F09/10.37.5

15/12/09

RECOMMENDED: That the Quality Council payout is put towards purchase of a new village sign. For adoption by Council 12/01/10. Approved by Council 12/01/10.

F09/10.38.1

15/12/09

RECOMMENDED: That the Clerk is authorised to make the necessary arrangements for the 2010 maintenance of the Red Barn Field Nature Park. For adoption by Council 12/01/10. Approved by Council 12/01/10.

F09/10.38.2.5

15/12/09

RECOMMENDED: That the Sports Association's request for permission to plant hedges on the riverbank and beside the ditch is refused because low hedges will not solve the problem with balls any better than current riverbank barriers but will impose further maintenance work on the Association, could obstruct the access for dealing with giant hogweed outbreaks beside the river and create problems for maintaining the ditch as there is no other legal access to the ditch than from the sportsfield side. For adoption by Council 12/01/10. Approved by Council 12/01/10.

F09/10.38.3.1

15/12/09

RECOMMENDED: That the quote of £1,440 + carriage and VAT is accepted from "Signs of the Times" of Leighton Buzzard for a two sided village sign to the existing design, cast in solid rigid polyurethane with letters, border and other detail in relief, to fit the existing bracket. For adoption by Council 12/01/10. Approved by Council 12/01/10.

F09/10.38.3.3

15/12/09

RECOMMENDED: That the Pump Project is referred back to the Heritage Committee for further action. For adoption by Council 12/01/10. Approved by Council 12/01/10.

F09/10.38.4.1

15/12/09

That the Clerk is authorised to accept the lowest price for the following work, after confirmation of the price from one of the contractors:
  1. Oak in front of Brickwall Hotel on Village Green. Remove dead wood, lift canopy all round, remove sucker growth.
  2. Oak at side of tennis courts. Remove suckers to main forks and remove two low branches.
  3. Thorn and Ash at rear of Sportsfield Pavilion. Remove.
  4. Willow in ditch at Sportsfield Car Park. Remove.
    All debris to be removed from the site.

F09/10.38.5.

15/12/09

That Languard Ltd's weedkilling contract for 2010 is renewed as follows:
  1. Application of herbicide to edges of the tennis courts, public car park at Brede Lane and access path adjacent to surgery, Pumphouse at the Village Green, Red Barn Field Nature Park footpath, Sedlescombe Sportsfield Car Park three times during the season for £920+VAT.
  2. Monitoring and treatment of Giant Hogweed as required during the season for £350+VAT.

F09/10.38.6

15/12/09

  1. That arrangements are made for an ordinary litter bin to be installed at the Riverside playground with a notice asking people to take recyclable items away.
  2. Adjustments to main gate at Playground. To be undertaken by John Bartholomew.
  3. Adjustment of swing chains at Playground. Cllr Glew reported complete.
  4. Cat springer resetting at Playground. To be undertaken by John Bartholomew.
  5. Repair/replacement of motorbike springer. To be repaired if anyone who can weld heavy gauge plastic can be found
  6. Multi-use games area (MUGA) at tennis courts. Other MUGAs to be inspected by councillors.

F09/10.39

15/12/09

Advertising in 2010 Directory. That the one from a dentist in Hawkhurst would be included if NHS Patients are accepted. The other two (Sedlescombe Golf School and a Battle Plumber) would be accepted for inclusion in the 2010 Directory as would other suitable adverts received from outside the parish.

F09/10.40

15/12/09

That the updated 2010 Asset Register is approved.

F09/10.41

15/12/09

Grants to the Playing Field Trust. That the Trust's request for £1,000 grant aid is approved.

F09/10.42

15/12/09

That a grant of £200 is made to the Clerk for maintenance of offices in 2009/10.

That the Clerk should be reimbursed 50% of her phone line rental, internet charge and phone calls.

 

F09/10.43

15/12/09

That a payment of £200 is made to the Chairman of the Council in July 2010 for the 2010/11 year and that the Chairman is advised to retain receipts of expenditure.

F09/10.44

15/12/09

That the following RFO's financial delegated powers are extended into 2010/11 as follows:

  1. Purchase of petty cash items up to £20/month.
  2. Approval of minor grounds maintenance expenses up to £75/month.
  3. Purchase of stationery including copier toner up to the annual budget figure.
  4. Booking training for councillors and the Clerk/RFO up to the annual budget figure.

F09/10.45

15/12/09

RECOMMENDED: That the 2010/11 precept for Sedlescombe should be £31,500, ie no increase over 2009/10.

P09/10.100.1

05/01/10

That the Parish Council supports approval of this modest extension in accordance with Policies HG8 and 9 of the Rother Local Plan. It will be in keeping with the character of the existing dwelling and will not be intrusive in the landscape.

P09/10.103

05/01/10

That Local Plan and other policy reasons will, in future, be added to Sedlescombe Parish Council's comments on planning applications.

C09/10.105.3.3

12/01/10

That, having listened to the objections and in the knowledge that there is going to be a Hearing on 08/02/10, no objection will be made by the Parish Council to the granting of a Premises Licence as described between 28 and 31 May 2010 at Pestalozzi for a Black Horse Festival. Should the event be authorised, any problems arising will be taken into consideration by the Parish Council when further licence applications are submitted.

C09/10.97

12/01/10

That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 10/11/09.

C09/10.98.1

12/01/10

That the Minutes of the Meetings of the Planning Committee held on 24/11/09 and 05/01/10 are received.

C09/10.98.2

12/01/10

That the Minutes of the Meetings of the Finance Committee held on 15/12/09 are received and, where necessary, recommendations approved. NB This approval to exclude the following recommendations: F09/10.38.2.5 and F09/10.45 which have been included separately on the agenda.

C09/10.99.3.2

12/01/10

That the Sports Association's request for permission to plant hedges on the riverbank and beside the ditch is refused because low hedges will not solve the problem with balls any better than current riverbank barriers but will impose further maintenance work on the Association, could obstruct the access for dealing with giant hogweed outbreaks beside the river and create problems for maintaining the ditch as there is no other legal access to the ditch than from the sportsfield side.

C09/10.99.3.3

12/01/10

That the legal fees in connection with the Deed of Variation for the Sportsfield Lease should be met from the Sportsfield Pavilion Fund.

C09/10.100.1

12/01/10

That the Clerk is authorised to purchase the Parish Online mapping tool at the cost of £20 sign-up fee and £10/year for every 1000 population.

C09/10.101.1

12/01/10

That the bank reconciliations at the end of November and December 2009 are approved.

C09/10.101.2

12/01/10

That payment of the December 2009 cheque list is ratified and the January 2010 cheque list approved.

C09/10.101.3

12/01/10

That the 2010-11 Precept for Sedlescombe should be £31,500, ie no increase over 2009-10.

C09/10.102.2

12/01/10

That, as requested by Rother, 30 minutes will be allocated at the start of either the July or September Parish Council Meeting for a short presentation by members of the Rother Standards Committee.

C09/10.104.1

12/01/10

That the following comments should be made on the Rother draft Economic Regeneration Strategy: Generally this strategy appears to be focused on urban businesses. Rural businesses are not mentioned. Nothing about village shops for instance. Like to see Rother proactively working to get villages adequate signage to encourage visitors into their areas to take advantage of their hotels, shops, garages etc. Like to see Rother supporting public assets and leisure facilities belonging to parish councils as well as those belonging to Rother DC. Like to see Rother only supporting, encouraging and promoting festivals and events where the amenities of local people are safeguarded.

C09/10.104.2

12/01/10

That the Clerk is authorised to comment on the current Government consultation and support abolition of the edited version of the Register of Electors.

C09/10.105.2

12/01/10

That the Parish Council would support "The Paddock" as the name for the ongoing development of three houses in Brede Lane.

That the proposed development of four properties on land previously known as "Park View" should be known as "Tanyard" because Battle Abbey's Tanyard was on and around this site for 500 years and because, since conversion of Tanyard House in 1986 into three properties with new names, there has not been a property in Sedlescombe with that name.

C09/10.105.7

12/01/10

May Fayre 2010. That the following should be arranged:
  • Display of yokes
  • Sussex & Kent Weald Stationary Engine Group display of a stationary engine preferably connected with pumping water
  • Maypole dancing by Sedlescombe schoolchildren
  • Three-hour circus workshop by Scott Poleykett at a cost of £140 to be met from the Village of the Year prizemoney.
  • Other traditional craft stands and appropriate displays according to availability and space.

C09/10.109.1

12/01/10

Waste Local Plan consultation. That the Clerk is authorised to submit a further comment that to have landraise waste disposal facilities at any greenfield site in East Sussex would be totally inappropriate.

C09/10.109.2

12/01/10

That a fuel poverty and energy saving informative meeting should be arranged for Tuesday 18 May at 1500 in the Garden Room at the Brickwall Hotel.

P09/10.108

19/01/10

That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Planning Committee held on 05/01/10.

P09/10.109.1

19/01/10

RR/2009/3066/P Park View, site of, The Street, Sedlescombe TN33 0QB. Construction of four detached houses and 4-bay cart lodge garage with bin & cycle store. RESOLVED: That the Parish Council supports refusal for the following reasons:

  1. Contrary to Policy DS1.1 as the proposal does not make the best use of previously-developed land.
  2. Contrary to Policy GD1.2 and TR3.1 and 13 as the proposal would unreasonably harm the amenities of adjoining properties because insufficient space has been allowed on the site for visitors' vehicles and the turning arrangements are inadequate. Despite what the Inspector said in the past, the entrance to the site is too narrow to take the number of extra vehicles that would be accessing the site bring them into conflict with existing users.
  3. Contrary to Policy GD1.4 as the proposed houses are too tall, too big and too dark in colour and would detract from the character and appearance of the locality.
  4. Contrary to Policy GD1.8 because the large buildings would be very noticeable on the approach to Sedlescombe Village and would prejudice the character, appearance and setting of the listed buildings and the Conservation Area.
  5. Contrary to Policy HG4.1 as the proposed buildings would not relate well to the existing street pattern.
  6. Contrary to Policy TR2 by proposing an insignificant contribution towards bus services. The previous Section 106 Agreement proposing a contribution of up to £1,000 including VAT towards bus stop improvements was totally inadequate because a new bus shelter would cost about £5,000. A new Agreement should be made with the Parish Council as owner of the bus shelter and land to cover the cost of improving the waiting facilities.
  7. If the development were to be approved, the hedge on the southern boundary of the site must be retained.
  8. NB The comments marked "Highways Comments" on the webpage and dated 12/01/10 are in fact further Archaeological comments.

P09/10.109.2

19/01/10

RR/2009/3070/P Manorside, The Street, Sedlescombe TN33 0QG. Proposed timber framed conservatory.

RESOLVED: That the Parish Council supports the proposal which is in accordance with Policy HG8 as the proposed development would be in keeping with the character of the existing dwelling and its surroundings in terms of size, design and materials as well as protecting the amenities of adjoining properties.

P09/10.109.3

19/01/10

RR/2009/3199/P Glendale, Churchland Lane, Sedlescombe. Open Bay timber garage. RESOLVED: That The Parish Council supports the proposal which is in accordance with Policy HG8 as the proposed development would be in keeping with the existing dwelling and surroundings in terms of size, design and materials as well as protecting the amenities of adjoining properties. The garage is not expected to be intrusive in the landscape.
C09/10.114
02/02/10
That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 12/01/10.
C09/10.115
02/02/10
  1. That the decision by by the Chairman and Vice-Chairman of the Council on 25/01/10 is ratified allowing the new owner of School House to insert pipes and a French drain from wells to the east of School House across Red Barn Field to the ditch situated on the northern boundary of the Field as an emergency measure because of the exceptional groundwater conditions in December 2009/January 2010 during building work at School House.
  2. That the Parish Council refutes any suggestion that it allowed School House builders between 16 December 2009 and 26 January 2010 to disrupt spring lines on Red Barn Field causing uncontrolled spring water to drain into Masters Cottage grounds, neighbouring properties and Balcombe Green.
  3. That the Clerk is authorised, in consultation with the Chairman and Vice-Chairman of the Parish Council, to answer correspondence and make decisions regarding groundwater drainage (other than financial) affecting Red Barn Field and to provide regular report to Parish Council meetings.
H09/10.22
02/02/10
That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Heritage Committee held on 22/09/09.
P09/10.117
02/02/10
That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Planning Committee held on 19/01/10.
P09/10.118.1
02/02/10
RR/2009/3089/P Pestalozzi International Village, Ladybird Lane, Sedlescombe. Temporary climbing and abseiling tower. Cllr RESOLVED: That the Parish Council supports approval of this application which is in accordance with Policy GD1.4 in that it respects and does not detract from the character and appearance of the locality.
P09/10.118.2
02/02/10

RR/2009/3127/L Asselton House, The Green, Sedlescombe. Proposed single storey, rear extension.

RESOLVED: That the Parish Council supports approval of this application for listed building consent.
P09/10.118.4
02/02/10
RR/2010/12/P The Budget Car Company, The Street, Sedlescombe. Erection of storm port on existing car sales area (part retrospective by virtue of design changes). RESOLVED: That the Parish Council continues to object to the storm port as re-designed. It is inappropriate in the Conservation Area and approval could set a precedent.
P09/10.118.5
02/02/10
RR/2009/3090/P Nuthatches, Balcombe Green, Sedlescombe. Construction of oak framed, timber clad garage, side-on, to front of existing house. RESOSLVED: That the Parish Council supports approval of this application which is in accordance with Policy GD1.4 in that it respects and does not detract from the character and appearance of the locality by its use of materials. However, the Parish Council will inform Rother DC about existing problems with drainage from Balcombe Green in general and therefore the importance of good stormwater drainage arrangements and also, further to help the drainage situation, suggests that two trees are planted in the front garden of Nuthatches to replace the large conifer tree that will be removed.
P09/10.126
23/02/10
That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Planning Committee held on 02/02/10.
P09/10.127.1
23/02/10

RR/2010/158/P Brickwall Hotel - land to the front of, The Street, Sedlescombe (NB note this is at the Brickwall Hotel's back entrance). Demolition of outbuilding and construction of 3 No. two-bedroom homes and associated parking.
RESOLVED: That the Parish Council objects to this application for the following reasons:

  1. Contrary to Policy GD1(iii) - with only one parking space for each of the three properties, additional parking will be forced into The Street, where there is already pressure for parking by existing house owners at a narrow part of the road with limited visibility.
  2. Contrary to Policy GD1(iv) - would detract from the appearance of the locality where nearby properties on that side of the road are single storey.
C09/10.120
09/03/10
That the Chairman of the Council is authorised to sign the Minutes of the Emergency Meeting of the Council held on 02/02/10.
C09/10.121
09/03/10
  1. Planning Committee. RESOLVED: That the Minutes of the Meetings of the Planning Committee held on 19 January, 2 February and 23 February 2010 are received.
  2. Heritage Committee. RESOLVED: That the Minutes of the Meeting of the Heritage Committee held on 2 February 2010 are received.
C09/10.125
09/03/10
  1. Bank Reconciliations. RESOLVED: That the bank reconciliations at the end of January and February 2010 are approved.
  2. Cheques. RESOLVED: That payment of the February 2010 cheque list is ratified and the March 2010 cheque list approved.
  3. Grant request. RESOLVED: That the Council approves in principle a grant towards maintenance of the churchyard in 2010, the amount to be decided by Finance Committee, if an application to the Sedlescombe Societies Association for funding is unsuccessful.
C09/10.127.2
09/03/10
That emergency replacement of the well tops in Red Barn Field is approved.
That the Parish Council agrees in principle to carry out further drainage work to deal with the water running down Red Barn Field path.
C09/10.127.11
09/03/10

RESOLVED: That the following risk assessment is adopted by the Council for activities on the Village Green:

  1. Activities on the Village Green are covered by £10 million public liability insurance cover.
  2. Areas of use will be fenced from the road with stakes, ropes and flags.
  3. A minimum of two marshalls in reflective coats will be positioned to guide people across the road from the Village Green to the pub garden.
  4. Scotty's Circus Workshop will be fenced off separately by operator.
  5. Stationary engines will be positioned around the Pumphouse and fenced off separately by the operators.
  6. All tea and coffee making and bbq will be restricted to the Queen's Head gardens.
C09/10.128.5
09/03/10
That, due to the fluid situation and possible imminent construction work, the Parish Council will defer any decision on the repair of Ladybird Lane until a full consultation has taken place with interested parties.
C09/10.130.1
09/03/10
That the Parish Council will pay one third of the cost of afternoon tea at the Brickwall for the Energy Conservation and Fuel Poverty Meeting on 18/05/10 from the Village of the Year prizemoney.
P09/10.134
30/03/10
That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Planning Committee held on 23/02/10.

P09/10.135.1

30/03/10

RR/2010/420/P Mulberry Cottage, Blackbrooks, Sedlescombe. Removal of single storey side addition and erection of two storey extension. RESOLVED: That the Parish Council supports the proposal as it appears to be in accordance with Policy HG8 - it will be in keeping with the character of the existing dwelling and its surroundings in terms of its size, style, design and materials as well as protecting the amenities of adjoining properties.

P09/10.135.2

30/03/10

RR/2010/529/P The Cottage, The Street, Sedlescombe. Proposed conversion of part of existing garage to form annexe to be used in conjunction with cottage. RESOLVED: That the Parish Council supports the application as long as its use is ancillary to the main accommodation at The Cottage.

P09/10.135.3

30/03/10

RR/2010/530/L The Cottage, The Street, Sedlescombe. Proposed conversion of part of existing garage to form annexe to be used in conjunction with cottage. RESOLVED: That the Parish Council supports the application as long as its use is ancillary to the main accommodation at The Cottage.
F09/10.52
30/03/10
That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Finance Committee held 15/12/2009.

F09/10.54

30/03/10

That, if there is insufficient money from the Quality Council payover to cover the cost of the new village sign, the balance should be taken from the Village of the Year prizemoney.

F09/10.55.2

30/03/10

That Cllr Rand should arrange replacement of the concrete top situated at the north east corner of School House garden at the cost of £380 and for repairs to the other well top (including brickwork) at a maximum cost of £60.

F09/10.55.3.3

30/03/10

That application would be made to the Warr Partnership for 80% funding of the cost of the railings, wooden and lead pump casings and pumphouse repairs; the balance being provided by the Parish Council on a pro tem basis until the necessary funding from local fund-raising is complete. As a second project, work to bring the pump back into working condition and provision of educational resources would be undertaken using Battle Partnership and Parish Council grant aid.

F09/10.55.6

30/03/10

That arrangements should be made for the letting of a mowing contract for the Kickabout Area on the same basis as last year pending any correspondence from the Youth Development Service about them taking it over.

F09/10.55.7

30/03/10

That Chalk Down Lime is allowed to advertise on the SPC business page of the website for the next year at the cost of £20 including VAT.

F09/10.57.5

30/03/10

That the Audit Plan for audit of the 2009/10 accounts is approved.
F09/10.61 That the amended Asset Summary List 2010 as attached is approved.
F09/10.62 That the amended Risk Management Report for 2010/11 as attached is approved.
F09/10.63 That the Parish Council should renew its insurances through Came & Company for the second of a three-year agreement.