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COUNCIL MEETING AGENDA

TO ALL MEMBERS OF SEDLESCOMBE PARISH COUNCIL

YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF THE SEDLESCOMBE PARISH COUNCIL TO BE HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL (SIDE ENTRANCE) ON
TUESDAY 9 MARCH 2010 STARTING AT 19:00

PLEASE NOTE THAT THIS MEETING IS OPEN TO MEMBERS OF THE PUBLIC WHO MAY, AT THE CHAIRMAN'S DISCRETION, SPEAK ABOUT MATTERS ON THIS AGENDA (SEE BELOW). MATTERS RAISED WHICH ARE NOT ON THE AGENDA WILL BE INCLUDED ON A FUTURE AGENDA.
MEMBERS
Councillor Wright (Chairman of the Council), Councillor Rand (Vice-Chairman of the Council)
Councillors Dellow, Glew, Irwin, Marland, Martin, Mitchell, Wheatley

Open Forum
County Councillor Jones invited to speak
District Councillor Ganly invited to speak

Line
C09/10.116 Apologies and reasons for absence.
C09/10.117

Interests. To receive disclosures of personal and prejudicial interests from Councillors on matters to be considered at the meeting in accordance with the adopted Code of Conduct 2007. The disclosure must include the nature of the interest.

 

If a member becomes aware, during the course of a meeting, of an interest that has not been disclosed under this item he/she must immediately disclose it. They may remain in the meeting and take part fully in discussion and voting unless the interest is prejudicial.

 

A personal interest is prejudicial if a member of the public with knowledge of the relevant facts would reasonably regard it as so significant that it is likely to prejudice a member's judgement of the public interest and it relates to a financial or regulatory matter.

 

Members are reminded to repeat the declarations when the items are announced by the Chairman.

C09/10.118 Prejudiced members' participation. Chairman to ask prejudiced members whether they wish to make representation, answer questions or give evidence to the Council with regard to items on the agenda. At the Chairman's discretion, members will be allowed to make their representations etc. at the beginning of the appropriate agenda item and to leave the meeting during the representations made by the public and the deliberations of the Committee.
C09/10.119 Public participation session. Chairman to ask any members of the public whether they wish to make representation, answer questions or give evidence with regard to items on the agenda. At the Chairman's discretion, the public will be allowed to make their representations etc. at the beginning of the appropriate agenda item, after prejudiced members' participation. The Chairman should inform the public that their names will be recorded and representations etc. minuted.
C09/10.120
Minutes. To resolve: That the Chairman of the Council is authorised to sign the Minutes of the Emergency Meeting of the Council held on 02/02/10.
C09/10.121 Minutes of Meetings of Committees
  1. Planning Committee. To Resolve: That the Minutes of the Meetings of the Planning Committee held on 19 January and 2 February and 23 February 2010 are received.
  2. Heritage Committee. To Resolve: That the Minutes of the Meeting of the Heritage Committee held on 2 February 2010 are received.
C09/10.122 Reports from representatives. To receive reports as follows:
  1. Rother Association of Local Councils.
  2. Village Hall Trust
  3. Sports Association
  4. Environment Officer
  5. Tree Officer
  6. NHW representative
C09/10.123

To receive the Clerk's Report.

  1. "Governance Toolkit for Parish & Town Council" and revised "Model Standing Orders for Local Councils" have been received.
C09/10.124

Training.

  1. To consider attendance at any of the training sessions being arranged by SALC. Details herewith.
  2. To receive a report from the Clerk on the Community Led Plans Database Training.
C09/10.125 Finance
  1. Bank Reconciliations. To approve bank reconciliations at the end of January and February 2010
  2. Cheques. To ratify the February 2010 cheque list and approve the March 2010 cheque list. 
  3. Grant request. To consider a request received for a grant towards maintenance of the churchyard in 2010. The Churchyard Fund Treasurer estimates total costs for 2010 at approximately £430. The balance at the Nationwide at 31/12/2009 was £363.30.
C09/10.126

Aim 1 To achieve an Informed and Participating Sedlescombe Community

  1. To consider how 30th anniversary of the Sedlescombe CEP School in the Brede Lane buildings might be celebrated. The headteacher asks whether one or two parish councillors like to join the group of Staff/Governors/Parents who are planning to take ideas forward?
  2. To note that the Parish Council now has access to online mapping.
  3. To note changes to the local NHS Ambulance Service. South East Coast Ambulance Service NHS Trust (SECAmb) aims to become a NHS Foundation Trust this year. Foundation trusts are run locally through membership and are accountable to patients, local people and staff rather than to Government. Foundation trusts are still NHS organisations providing free care and treatment to patients. They still have to meet national targets and are regularly inspected. Further details can be seen on www.secamb.nhs.uk.
  4. To note that Pestalozzi has invited the Sedlescombe Youth Club to meet on its premises until another location can be identified.
  5. To note information from Craig Atkins of Orbit Housing Association that YDS has a new worker in place who will be keeping in contact with the management committee and running sessions for the young people. Nothing has been heard about the Parish Council draft lease of the kickabout area.
  6. To note a new power (Section 20 of the Local Democracy, Economic Development and Construction Act 2009) of parish councils to bestow the title of Freeman/Freewoman to "persons of distinction" and to "persons who have, in the opinion of the authority, rendered eminent services to that place or area". To exercise the power, you need a meeting of the council called especially for the purpose and a resolution to grant the Freedom approved by not less than two-thirds of the members of the council who vote on it. The council can also spend "such reasonable sum as it thinks fit" to present a freedom scroll (including a casket to contain the scroll) to the person receiving the Freedom.
  7. To congratulate PCSO Demetrius Georghiou on his recent Police Award.
  8. To note that all information to be submitted to the Police should be sent through on the 0845 60 70 999 phone number so that it can be logged properly.
  9. To receive an update on The Sedlescombe Parish Council Annual Report and Directory 2010 and the Annual Assembly of the Parish Meeting of Sedlescombe.
  10. To note that Pestalozzi has received £45,600 Lottery Funding for setting up an archive charting the organisation's 50-year history.
C09/10.127

Aim 2 To achieve a Safe and Healthy Sedlescombe Community

  1. To receive PCSO/Police reports, including meetings attended by councillors.
  2. To consider work undertaken at or affecting Red Barn Field Nature Park including levelling and topsoil and also replacement covers for wells in Red Barn Field Nature Park.
  3. To consider Mr Bates' letter dated 24/02/10 regarding Red Barn Field Nature Park.
  4. To consider residents' concerns re the Budget Car Company's activities in Sedlescombe.
  5. To consider land adjacent to the tennis courts - damage and fly-tipping.
  6. To consider the reply from ESCC re gritting arrangements for Brede Lane.
  7. To note reports to ESCC regarding potholes in Swailes Green, Chapel Hill, New England Lane, Brede Lane, Brickwall Hotel, The Green, missing drain cover in The Street and hole in verge/footway of Church Hill.
  8. To note the presentation to ESCC Transport and Environment Scrutiny Committee regarding the Winter maintentance policy on Wednesday 10/03/10 at 10:00 at County Hall, Lewes. This meeting is open to the public.
  9. To note replies regarding danger to children from vehicles using the Pumphouse Yard entrance onto Gammons Way. According to the headteacher, the gates are being used more with large Stamco lorries going in.
  10. To consider damage to seat in Sedlescombe Playing Field near tennis courts.
  11. To receive a May Fayre 2010 report and to approve the Risk Assessment.
  12. To receive playground reports.
  13. To note that the School Walking Bus has restarted and that a complaint has been received about the surface of Footpath 6 next to Pine View, Balcombe Green.
  14. To note that various work is planned on the A21 between Hastings and Marley Lane over the next few months. This involves tree work, slope repair works, resurfacing and construction of the Marley Lane junction alterations. This will sometimes involve traffic lights and sometimes diversions.
  15. To consider a resident's e-mail asking that the Parish Council alerts residents to the danger of a) Chinese Lanterns - according to The Farming Today programme on Radio 4, the wire that hold these together has been responsible for the death of farm livestock etc. and b) Ragwort.
C09/10.128

Aim 3 To help provide Amenities and Services in Sedlescombe

  1. To note the ESCC public rights of way network survey.
  2. To note the Bridleway 21, gate problem.
  3. To note grant funding opportunties for community transport schemes in E Sussex.
  4. To receive an update report on Black Horse Festival and other events at Pestalozzi.
  5. To consider proposals for repairs to Ladybird Lane.
  6. To receive an update report on Pump and Pumphouse Project.
C09/10.129

Aim 4 To support business and rural employment in Sedlescombe

  1. To consider what can be done to provide business signs on the A21.
C09/10.130

Aim 5 To protect and enhance Sedlescombe's built and natural environment

  1. To receive a report on arrangements for Energy Conservation and Fuel Poverty presentations.
  2. To note that a Wind Turbine proposed by School cannot now be installed as the site is unsuitable.
 

P J Raymond

Clerk/Responsible Financial Officer

Sedlescombe Parish Council

Woodland Cottage, Chapel Hill

Sedlescombe, Battle TN33 0QX

www.sedlescombe.org.uk

01424 870508. sedlescombe@freezone.co.uk

2 March 2010