SPC logo

COUNCIL MEETING MINUTES

MINUTES OF THE ANNUAL MEETING OF SEDLESCOMBE PARISH COUNCIL HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL ON TUESDAY 11 MAY 2010, 19:00 TO 21:04

 

PARISH COUNCILLORS PRESENT: Cllr Wright (Chairman), Cllr A Rand (Vice-Chairman) (part), Cllrs Dellow, Irwin, Marland, Martin, Wheatley

 

CLERK/RESPONSIBLE FINANCIAL OFFICER, SEDLESCOMBE PARISH COUNCIL: Mrs P Raymond

 

ALSO PRESENT at the start of the meeting: District Councillor Tony Ganly and PCSO Demetrius Georgiou

 

 

C10/11.1 CHAIRMAN. RESOLVED: That Cllr Wright be Chairman of the Council for the ensuing year. Cllr Wright signed her declaration of acceptance of office.
C10/11.2 VICE-CHAIRMAN. RESOLVED: That Cllr Rand be Chairman of the Council for the ensuing year.
C10/11.3 COMMITTEES
3.1 ANNUAL REPORT. RESOLVED: That the Annual Report of the work of the Committees during the past year was approved.
3.2

FORMATION OF COMMITTEES. RESOLVED: That the following committees are constituted for 2010/11 (Terms of Reference herewith):

  1. Planning
  2. Finance
  3. Heritage
3.3

MEMBERSHIP OF COMMITTEES.

  1. Planning. Cllrs Marland, Martin, Mitchell, Wheatley and Cllrs Wright and Rand.
  2. Finance. Cllrs Glew, Irwin, Martin, Mitchell and Cllrs Wright and Rand.
  3. Heritage. Cllrs Dellow, Irwin, Martin, Mitchell and Cllrs Wright and Rand. Later in the meeting, it was agreed that Cllr Marland should join this Committee.
C10/11.4

REPRESENTATIVES. RESOLVED: That the following councillors will represent the Council as follows in 2010/11:

  1. Rother Association of Local Councils - Cllrs Glew and Irwin.
  2. Village Hall Trustee - Cllr Glew.
  3. Sedlescombe Sports Association - Cllr Rand.
  4. Environment Officer - Cllr Dellow.
  5. Tree Warden - Cllr Martin.
  6. Neighbourhood Watch representative - Cllr Dellow.
C10/11.5

SUBSCRIPTIONS. RESOLVED: That the following subscriptions should be paid as they fall due:

  1. Sussex Association of Local Councils - SALC £284; NALC £58.96 [Last year SALC £254.38, NALC £56.85, 4 copies of The Review £13.50]
  2. Rother Association of Local Councils. [£35]
  3. Action in rural Sussex [No invoice received for last year, previous year £40]
  4. Society of Local Council Clerks [£135 last year]
  5. Sussex County Playing Fields Association [£15 last year]
 

Following the end of annual business, the Chairman invited PCSO Georghiou and District Cllr Ganly to speak. PCSO Georghiou (Demi) informed the Council of progress regarding the three issues of most importance to Sedlescombe residents who have attended Police meetings in Sedlescombe:

  1. Speeding. Demi continues to carry out speed checks at different times of the day within the Village. On one occasion recently Cllr Dellow joined him and it was interesting to see how many people came up to them with general queries or comments.
  2. Parking. Demi reported that this is an ongoing nuisance in certain areas of the Village.
    1. In Brede Lane, near the School, there has been a concerted effort on the part of the headteacher and Demi to control parking in dangerous places. The headteacher has sent out warning letters to parents of schoolchildren and now parking tickets are being issued by Demi. This appears to be working. With parking problems existing outside most schools in the area, the Police are informing the public, through the local newspaper, that tickets will be issued for dangerous parking.

    2. The public are regularly asking for something to be done in The Street, opposite Budget Cars, to stop parking of vehicles which some consider creates a dangerous road situation. The Police, however, will not take any action because there are no parking restrictions there. East Sussex County Council will consider the introduction of a Traffic Regulation Order imposing no waiting at any time restrictions, ie double yellow lines, only on safety grounds. There is, however, a very long list of 28 yellow line applications and ESCC can only do one or two a year.

      The Parish Council has written to Rother's Environmental Health Department, whose duty it is to take enforcement action if more than one car is far sale on a road within 500 metres of another. The Parish Council has provided the Environmental Health Department with registration numbers of cars being parked in The Street which are currently on offer for sale through a website and has asked that enforcement action is taken urgently. District Cllr Ganly referred to the Parish Council's other letter sent last week to Rother regarding planning issues and he was asked by the Chairman to ensure that action is taken by Rother.

    3. In Brede Lane near the Brickwall Hotel. This had been a particular problem today when a large event was being held at the Hotel and many of the attendees' cars were parked on corners at school leaving time causing gridlock. Again, Demi would like to see parking restrictions imposed.

  3. Anti-social behaviour. Demi reported that this is currently not a problem.

Demi informed the Council that he is planning another meeting with local residents but is trying to find a venue other than the public house. Further advertising of the meetings could be helpful.

District Cllr Ganly reported that he had been to visit the member of the public who had raised the subject of the inadequacy of the Rother information contained in the 2010/11 Council Tax leaflet to discuss his concerns and would be raising the matter at the District Council.

C10/11.6

Apologies and reasons for absence:

  • Cllr Pauline Glew (holiday)
  • Cllr Jenny Mitchell (holiday)
C10/11.7

Interests. Members were provided with a table of their previously declared financial interests and were asked to ensure that the Clerk is informed of amendments to these interests. Cllr Wheatley signed a change of financial interests form.

 

Declarations of existence and nature of councillor's interests, whether personal/prejudicial, in accordance with the adopted Code of Conduct 2007, with regard to items on the agenda. Members were reminded to repeat the declarations when the items were announced by the Chairman. The following interests were declared:

Minute
Name
Interest
C10/11.12.3 and 20.2 Cllr Rand Personal interest by virtue of being the Council's representative on the Sports Association Committee.
C10/11.12.6 Cllr Dellow Personal interest by virtue of being the Council's representative on the Sedlescombe Neighbourhood Watch Committee
C10/11.20.2.5 Cllr Martin Personal/prejudicial interest by virtue of his daughter being the Marketing Manager at Pestalozzi International Village
C10/11.12.6 Cllr Irwin Personal interest by virtue of being the Council's representative on the Rother Association of Local Councils
C10/11.19.5 and 6 All councillors Personal/prejudicial interests by virtue of the Council being the sole trustee of the Sedlescombe Playing Field & Recreation Ground Trust. Dispensation granted by Rother DC.
C10/11.8 Prejudiced Members' Participation None.
C10/11.9 Public Participation Session. No public present.
C10/11.10.
Minutes. RESOLVED: That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 09/03/10.
C10/11.11 Minutes of Meetings of Committees
  1. Planning Committee. RESOLVED: That the Minutes of the Meetings of the Planning Committee held on 30/03/10 and 04/05/10 are received. The Clerk informed the meeting that she wished to speak to the Council regarding a current planning application submitted by Cllr Marland. Cllr Marland declared his personal/prejudicial interest by virtue of him being the applicant and left the meeting for the remainder of this item. RESOLVED: That, as the whole of the Parish Council Planning Committee will have personal/prejudicial interests in Planning Application RR/2010/936/P and, because this is a resubmission of a previously-agreed application, dispensation will not be sought, and Rother DC will be informed that no comment will be made because of interests of all members of the Committee. Cllr Marland returned.
  2. Finance Committee. RESOLVED: That the Minutes of the Meetings of the Finance Committee held on 30/03/10 are received.
C10/11.12 Reports from representatives. To receive reports as follows:
  1. Rother Association of Local Councils. Cllr Irwin declared her personal interest by virtue of her being one of the Parish Council representatives on RALC. Cllr Irwin gave a report of the meeting on 21/04/10. Some of the subjects highlighted were attendance of Peter Field, Lord Lieutenant of E.Sussex, who is willing to visit voluntary groups if invited; Local Action Planning; Young People Empowerment of Local Democracy Toolkit; Sussex Police including new uniforms; dog waste bin emptying; annual Parish Conference; Risk Assessment; Shared Space. Accounts provided.
  2. Village Hall Trust. Cllr Glew away.
  3. Sports Association. Cllr Rand declared his personal interest by virtue of him being the Parish Council representative on the Sports Association Committee. Cllr Rand reported that he is due to meet with the Chairman of the Sports Association this week concerning various outstanding matters. Udimore had suggested that they would like our 40' portacabin but no-one present had any further information.
  4. Environment Officer. No report.
  5. Tree Officer. No report.
  6. NHW representative. Cllr Dellow declared his personal interest by virtue of him being the Parish Council representative on the Neighbourhood Watch Committee. Cllr Dellow reported that, due to the hard work of PCSO Demi, whom they meet each week, there are currently very few problems in the Village.
C10/11.13

Clerk's Report. The followed items were noted:

  1. Naming of new Sedlescombe properties. Noted that the two houses built on the site of RN French premises are to be called 1 and 2 Tilly House, The Street, Sedlescombe TN33 0QJ. Rother District Council has no involvement in the naming of properties which the developer can do but would be involved in street numbering if relevant and new street names.
  2. Hedge cutting Scotch Down, Brede Lane. ESCC has agreed to cut the hedge when in the area after the end of the bird nesting season.
  3. Litter bin. Immediately following the installation of a new litter bin at the Riverside playground on the evening of 11/04/10, it was pulled up, flattened, and thrown into the river. It has now been retrieved and may be able to be fitted in again. The Police and PCSO were informed.
  4. Action in rural Sussex. AirS has identified the issues that it considers are rural priorities for 2010. There are a total of 10 priorities with climate change also being included as an overarching issue which will influence the policy direction of the other priorities identified. As well as climate change, the rural priorities are as follows:
    1. Recognition of rural deprivation.
    2. Access to services in rural areas.
    3. Rural economy - a focus on growth.
    4. Rural broadband provision.
    5. Affordable rural housing.
    6. Addressing fuel poverty.
    7. Services for the ageing population.
    8. A future for rural young people.
    9. Support for community buildings and assets.
    10. Rural public & community transport provision
    Click here for full report.
  5. Street nameplates. The Clerk has reported to Rother that "The Green" sign is missing and the "Sandrocks" sign has been damaged in a road incident.
  6. Annual Parish Conference. Noted that the 2010 Annual Parish Conference will be held in Brede Village Hall on Thursday 24 June, 1345-1645. Two plenary sessions will take place on "Affordable Rural Housing" and "Travellers' Issues". Four delegates from each parish invited.
  7. Village of the Year Competition. Following Calor Gas's withdrawal of funding, the 2010 competition will not be held in East and West Sussex.
C10/11.14

Finance

  1. Final Accounts for 2009/10. Members had been provided with full details of the Parish Council's 2009/10 Accounts before the meeting and a revised budget for 2010/11. RESOLVED: That the Statement of Final Accounts for 2009/10 and the Revised Budget for 2010/11 are approved. The Chairman asked that the Council's congratulations to the Responsible Financial Officer are recorded in these Minutes.
  2. Annual Return. The Annual Return is completed by the RFO and has to be signed by the Chairman following authorisation of the Council RESOLVED: That
    1. We have approved the accounting statements which have been prepared in accordance with the requirements of the Accounts and Audit Regulations and proper practices.
    2. We have maintained an adequate system of internal control, including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness.
    3. We have taken all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and codes of practice which could have a significant financial effect on the ability of the council to conduct its business or on its finances.
    4. We have provided proper opportunity during the year for the exercise of electors' rights in accordance with the requirements of the Accounts and Audit Regulations.
    5. We have carried out an assessment of the risks facing the council and taken appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required.
    6. We have maintained throughout the year an adequate and effective system of internal audit of the council accounting records and control systems and carried out a review of its effectiveness.
    7. We have taken appropriate action on all matters raised in reports from internal and external audit.
    8. We have considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end, have a financial impact on the council and, where appropriate have included them in the accounting systems.
    9. Trust funds (including charitable) - in our capacity as the sole managing trustee we have discharged our responsibility in relation to the accountability for the funds/assets, including financial reporting and, if required, independent examination or audit.
    The form was signed by the Chairman.
  3. Bank Reconciliations. RESOLVED: That the bank reconciliations at the end of March and April 2010 are approved.
  4. Renewal of Data Protection Register Entry. RESOLVED: That the RFO is authorised to renew the Parish Council's Data Protection Register Entry when details are received from the Information Commissioner.
  5. Clerk's Maintenance of Offices. RESOLVED: That the Clerk/RFO is paid £200, in accordance with the budget, for maintenance of offices for the 2010/11 year.
  6. Chairman's Allowance. RESOLVED: That Cllr Wright is paid £200, in accordance with the budget and the Finance Committee recommendation, as a Chairman's Allowance for the 2010/11 year.
  7. Refreshments at Parish Assembly. RESOLVED: That the RFO is authorised to reimburse the cost of Parish Assembly refreshments (approximately £7.50).
  8. Quality Council Grant. A grant of £766 has been received. Unfortunately, this is about half of what we were led to believe Sedlescombe would receive. The RFO is checking the reason for this.
  9. Insurance. RESOLVED: That the RFO is authorised to renew the Parish Council's insurance cover in accordance with the three-year agreement with Came & Company.
  10. Cheques. RESOLVED: That the cheques on the April cheque list are ratified and those on the May 2010 cheque list approved..
C10/11.15

Training. RESOLVED: That the Clerk will attend the following courses:

  1. Clerks' Course, 20 October 2010, Leeford Place, Whatlington. £45
  2. Legal and Finance Day, 22 June 2010, Leeford Place, Whatlington. £80
C10/11.16

Magazines/newsletters. Receipt of the following magazines/newsletters was noted.

  1. High Weald Anvil 2010.
  2. East Sussex Fire & Rescue Service - In partnership.
  3. Exploring East Sussex - Guided walks and environmental events, Summer 2010
  4. Focus on East Sussex 2010 annual monitor.
  5. East Sussex in Figures.
  6. Safe in East Sussex - Safer Communities Partnership.
  7. Steps to Action - School Travel Plan Information for East Sussex Schools.
  8. Centrewire Catalogue. Please note that, as from 03/05/10, all steel products are subject to a 6% increase.
  9. Clerks and Councils Direct, May 2010.
C10/11.17

Annual Review of Strategies and Policies. The following policies, all available to inspect on the Parish Council's website, were reviewed:

  1. Child Protection Policy.
  2. Standing Orders. It was agreed that review of the standing orders in accordance with the recently published NALC draft would be deferred until more information is obtained regarding the alternative standing orders being published by SALC's Solicitors, Hedleys.
  3. Financial Regulations.
  4. Complaints Procedure.
  5. Publication Scheme Procedures.
  6. Biodiversity Strategy. To note that the Strategy entitled "Unimproved Neutral and Dry Acid Grassland HAP for Sussex" has been revised and is now called the "Lowland Meadows HAP". RESOLVED: That para 6 of the SPC Biodiversity Strategy is amended from"Unimproved Neutral and Dry Acid Grassland HAP for Sussex" to "Lowland Meadows HAP".

    RESOLVED: That policies at 1, 3, 4, 5 above are retained without amendment, 6 is amended as detailed and consideration of review of 2 is deferred.

    The Clerk was congratulated on the excellent website that she maintains on behalf of the Parish Council.

A new policy for "Dealing with the press/media" will be considered in the future.

C10/11.18

Aim 1 To achieve an Informed and Participating Sedlescombe Community

  1. Action Plan Report. The Clerk reported that she had updated the Sedlescombe Action Plan entries on the www.clp-se.org.uk website. She reported to the Council as follows:
    1. 5 proposed actions have been abandoned. These are
      1. Provide skateboard facilities.
      2. Traffic calming in front of Post Office.
      3. New noticeboard to include NHW.
      4. Walking bus from East View Terrace.
      5. Double yellow lines outside Clockhouse Bistro.
    2. 13 proposed actions are "not tackled actions". These are
      1. Creating more jobs in caring for the sick and elderly.
      2. Transport to village hall for elderly or infirm.
      3. Street lighting - some support and some do not want.
      4. Designate new path along River Brede to Rye.
      5. Cover for Sedlescombe school pool.
      6. Introduction of quiet lanes in Sedlescombe.
      7. Film club in village hall.
      8. Station parking problems - buses to link with trains.
      9. Extension of mains drainage throughout the parish.
      10. Enhancement of bridleway network.
      11. Extension of gas supply throughout the parish.
      12. 1066 Country Walk to Lower Marley Farm.
      13. Financial support for library.
    3. 26 are "in progress" actions:
      1. Continue support for Post Office.
      2. Discourage use of B2244 for heavy vehicles.
      3. Support tax reductions for rural businesses and shops.
      4. Improve bus timetable boards in bus shelters.
      5. Buses to link with hospital to limit use of cars.
      6. Continued refurbishment of pumphouse.
      7. Match volunteers with needs.
      8. Safeguard favourite views.
      9. Take opportunities to improve existing health services.
      10. Provide taster courses for further education classes.
      11. Support retention of quality postal service.
      12. Support and encourage training of local people.
      13. Protect wider environment including water and river quality.
      14. Improvement to road to enhance the environment for residents.
      15. Publicise appropriate employment.
      16. Encourage youth forum.
      17. Burglaries in outbuildings - make residents aware of risks.
      18. Safeguard favourite trees.
      19. Improve early morning parking problems outside school and surgery.
      20. Improve existing footways while provide new footways and cycleways.
      21. Education owners re dog waste and prosecute under byelaw.
      22. Return of police night time patrol cars.
      23. Encourage opportunities for low key tourism to support local businesses and benefit residents.
      24. Ensure emergency vehicles can easily access Roselands flats.
      25. Advise villagers to report all incidents. Inform police if not satisfied. Install CCTV. Install burglar alarms. Clearly display house names and numbers.
      26. Encourage owners to cut back hedges from road and footway.
    4. 49 achieved actions.
  2. Welcome Packs available from the Clerk.
  3. Matters raised at Annual Parish Assembly on 27/04/10.
    1. Traffic speed through Village. Mr Pooke to be invited to ask Demi if he can join him on a speed check.
    2. Council Tax leaflet - Cllr Ganly dealing.
    3. Parking of cars opposite Budget Car Company in The Street. Requests for action sent to Rother.
    4. Flood warning sign on B2244. Cllr Jones agreed to deal with.
    5. Traffic lights at road slip on B2244. Work currently being undertaken.
    6. Consultation of neighbours when flashing speed signs are installed. Answered by Cllr Jones.
    7. Construction of houses in the Village wherever they can be squeezed in. Development next to the surgery given as an example. Noted.

      The Clerk reported the following raised with her after the Assembly
    8. Need for "geese" warning signs in Sedlescombe. No official warning sign available and considered unnecessary.
    9. Proposal to construct a meeting room under the Village Green. Totally out of the question.
C10/11.19

Aim 2 To achieve a Safe and Healthy Sedlescombe Community

  1. PCSO/Police reports. The Clerk mentioned that Police reports are regularly added to the Parish Council's website. Cllr Dellow informed the Council that he had used "Operation Crackdown" to inform the Police about bad driving etc. and had found it very good. It was agreed that Operation Crackdown should be given as much publicity locally as possible. Maybe Demi could give out leaflets at his meetings.
  2. Crime and Anti-Social Behaviour Meeting - Thursday 03/06/10 at Brede Village Hall. There will be a representative from Trading Standards to give a brief presentation on the "No Cold Calling Zone" initiative. The Clerk has been sent contact details of the Rother Neighbourhood Policing Team and PCSOs plus details of the location of the information kiosks Inspector Scott spoke about at the last meeting. A new Anti-Social Behaviour Officer has been appointed: PC Alison Puddefoot based at Bexhill Police Station - 01424 456116, mobile 07787 685817.
  3. ESCC Transport & Environment Day at Uckfield Civic Centre, 23/07/10. Two representatives from Sedlescombe invited.
  4. Parish Council Open Discussion on Transport arranged by Battle Area Community Transport, Wednesday 12/05/10, 1400-1630 at Church Communities, Darvel, Brightling Robertsbridge TN32 5DR. Agenda here. To be attended by Cllr Glew and the Clerk.
  5. Playground reports. Cllr Wright had carried out a inspection of the playgrounds recently and reported that the Riverside Playground is being badly damaged by moles. The playground gate remains a problem and she had spoken to the Bridge Garage who have agreed to carry out a repair. The Kickabout Area needed more attention as the grass had not been cut nor the litter collected.
  6. Public Playing Field & Recreation Ground Trust. RESOLVED: That Sedlescombe Parish Council will continue to undertake general maintenance of the Public Playing Field & Recreation Ground Trust property in accordance with the Trust's wishes and will provide grants to the Trust as requested. [Local Council (Miscellaneous Provisions) Act 1976, section 19]
C10/11.20

Aim 3 To help provide Amenities and Services in Sedlescombe

  1. Public footpaths and bridleways.
    1. Footpath 6 - walking bus. The Clerk regularly reminds Matt Harper, Rights of Way Officer, ESCC about the problem of the spring in Pine View sending water across the route of the walking bus.
  2. Sportsfield
    1. Portacabins. When Udimore CC said they were interested in purchasing the large portacabin, Cllr Rand arranged for the electricity to be disconnected. He will speak to Philip Dann about moving the portacabin temporarily to the sportsfield car park, although it would be better if the garage could be removed by the Sports Association before this is done. He will also speak to the Sports Association about getting the smaller portacabin removed. Cllr Dellow suggested that, maybe, the portacabin could be moved to a more central area of the Village and refurbished to provide a meeting room as there is no longer one available in the Queen's Head. A discussion followed regarding the pavilion's use as a meeting room. Cllr Rand will ensure that the pavilion can be used for this purpose (ie it is not full of chairs, tables and benches) and its availability is made public. The Council passed a resolution in September 2009 (C09/10.75.3.3) authorising Cllr Rand and the Clerk to sell the portacabin, probably through E-bay.
    2. Security fencing. Cllr Rand has sold the security fencing bought by the Parish Council during the building of the new pavilion. A cheque will be passed to the RFO soon.
    3. Fencing at front of Sportsfield. Nothing to report.
    4. Garage. The demolition of the garage by the Sports Association is important to facilitate removal of the portacabin. Apparently, the Sports Association was awarded a grant for the base of the garage several months ago.
    5. Ladybird Lane. Cllr Martin declared his personal/prejudicial interest in this subject by virtue of his daughter being the Pestalozzi Marketing Manager and involved with discussions with the Parish Council. He left the meeting. Copies of the Briefing Notes had been distributed to parish councillors. After consideration, it was RESOLVED:
      1. That, in principle, and subject to agreeing the design, the Parish Council is willing to fund the cost of tarmacing the sportsfield car park entrance to meet its obligation to make a fair contribution towards the upkeep of Ladybird Lane to date. Payment to be made by 2 April 2011 provided the work has been completed. By paying for this work, the Parish Council does not accept responsibility for repairs to the bellmouth other than as part of the overall responsibility of all users.
      2. That the Parish Council should seek inclusion of the repair work to the culvert at the Sportsfield car park entrance in the proposed surfacing work to the entrance, to be paid for by the Parish Council in accordance with its obligations as owner of the car park to keep ditches and culverts clear.
      3. That the Parish Council does not accede to the request from Pestalozzi to agree in principle to contribute 10%, or any other set percentage, of the cost of the whole road's future repairs but, in accordance with its legal obligations and in the light of circumstances prevailing at the time, the Council will consider any future request from Pestalozzi for a contribution towards repairs to the 210 metres between the disused cattle grid and the Sportsfield car park entrance.
      4. That the Parish Council agrees to allow Pestalozzi to cut additional grips in the grass verge adjoining Ladybird Lane to allow water to enter the Sportsfield ditch in accordance with its obligations in its Title Deeds to allow water into ditches or watercourses on its land coming from Pestalozzi land. The Council does not object to the proposed reprofiling of Ladybird Lane to encourage water to enter the Sportsfield ditch. The Parish Council does not consider it should contribute further financially to this drainage work.

        Cllr Martin returned to the meeting.
    6. Car Park inadequacies.No discussion.
    7. Insurances. Roger Taylor of Hedleys (Solicitors) has confirmed that the Sports Association needs public liability cover in respect of its activities on the sportsfield and that the Council should also have public liability insurance to cover any liability as landlord and landowner. The Parish Council's current insurance company has confirmed that it would like the Sports Association to carry £5,000,000 public liability cover. The Parish Council's public liability cover is £10,000,000. The Treasurer of the Sports Association, David Torrance, has been informed. Copies of the Sports Association insurance documents have been requested.
  3. Pumphouse and Pump Project
    1. Battle Partnership Grant. The RFO has accepted the principle of the £1,000 grant awarded by Battle Partnership which has to be spent by 11/10/10.
    2. Warr Partnership Grant Application. The application was submitted on 29/04/10 for a grant of £8,788 (80% of the £10,985 estimated to be the cost of the part of the project to refurbish the pump and pumphouse). £2,197 was expected to come from Sedlescombe's own fundraising efforts. If approved, two grant awards will be made by the Warr Partnership, in December £6,796 and in March 2011 £1,992 in arrears of payment.
    3. May Fayre in aid of the Project. A successful May Fayre was held on Saturday 1 May on the Green and in the Queen's Head garden. A profit of £1,735 was made. RESOLVED: That the Rother District Council Small Society Lottery Form is completed and signed by Cllrs Dellow and Wright following completion of the May Fayre raffle in aid of the pump and pumphouse restoration.
    4. Work proposed to be undertaken. Listed building consent was granted on 31/03/10. Work proposed to be undertaken if and when the Warr Partnership Grant is approved:
      1. Accept quote from RPJ Leadwork of £4,650. RESOLVED: That, if the Warr Partnership grant is offered, the RFO is authorised to accept RPJ Leadwork's quotation of £4,650 for work to the lead and wooden casings of the water pump.
      2. Arrange meeting of the Heritage Committee to consider the two quotes for the railings.
      3. Make arrangements with the two chosen pump contractors for their work to be co-ordinated. Work must include photographic surveys in accordance with listed building consent.
      4. Once the railings and pump casings have been removed, quotes to be obtained for work to get a pump to pump water. Meeting of Heritage Committee to be held to consider and approve a quote. Work to be undertaken without delay because of funding constraints.
C10/11.21

Cllr Rand left the meeting

 

Aim 5 To protect and enhance Sedlescombe's built and natural environment

  1. Great Crested Newts. It was noted that, prior to Southern Water carrying out works at the Sedlescombe Sewage Works, it will be carrying out pond and ditch surveys for great crested newts within 500 metres of the Works. This will include surveying of the ditch near the sportsfield car park.
  2. Landscape change. RESOLVED: That the Parish Council supports the principle of a Sedlescombe resident returning two acres of woodland to open grassland as it was pre-1940s. The land, originally called "Six Acres", is near to Beech Oasts, Hawkhurst Road, and the owner intends to manage it for its wildlife interest alongside the surrounding woodlands under a professionally drawn up management plan. See report here. This is supported by the Sussex Wildlife Trust, The Grassland Trust, The Weald Meadows Initiative and the Rother Woods Project and appears to be in accordance with Sedlescombe Parish Council's Biodiversity Strategy.
  3. Energy Saving Packs and Energy Saving Event on Tuesday 18 May, Brickwall Hotel at 15:00.
  4. Red Barn Field
    1. Grass cutting including ragwort dangers reported by local resident. A resident had highlighted the possible dangers of ragwort being included in grass from Red Barn Field if it is baled as agreed by the Council (if this can be arranged). Checks will be made to ensure that ragwort is not present.
    2. Snagging. Cllr Rand is expected to meet Philip Dann at Red Barn Field this week.
    3. Well covers. Cllr Rand dealing with this matter.
    4. Drainage in Short Hill. The Clerk had been informed that ESCC is planning some minor drainage improvements at the bottom of Short Hill, Balcombe Green. A resident's suggestion that a new drain is inserted part way down Short Hill could not be supported by the ESCC Inspector because of the steepness of the hill. The work is expected to help stop surplus water running onto the B2244 where, this winter, large patches of ice have been forming.
 
   
  Chairman.......................................... Date.................................................................