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COUNCIL MEETING MINUTES

MINUTES OF THE MEETING OF SEDLESCOMBE PARISH COUNCIL HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL ON TUESDAY 14 SEPTEMBER 2010, 19:00 to 20:56

 

PARISH COUNCILLORS PRESENT: Cllr Wright (Chairman), Cllr A Rand (Vice-Chairman), Cllrs Glew, Marland, Martin, Mitchell

CLERK/RESPONSIBLE FINANCIAL OFFICER, SEDLESCOMBE PARISH COUNCIL: Mrs P Raymond

 

ALSO PRESENT: District Councillor Tony Ganly. PCSO Demetrius Georghiou at start of meeting only.
County Councillor Peter Jones had sent his apology for absence.

 

1

The Chairman invited District Councillor Ganly to speak. Cllr Ganly reported that:

  • He had "called in" in the Park View application and had attended the Rother Planning Meeting as an observer. There had been a good debate on the subject but Rother had given its approval to the plans.
  • Rother has been declared the best performing district for recycling with 43.13% of waste recycled (compare Hastings at 27%). Rother residents are currently sending an average of 460kg/head to landfill each year.
  • Head of Amenities at Rother, Madeline Gorman, is leaving to take up a post with Southern Water. She will be missed as she has been an excellent officer.
2

The Chairman invited PCSO Demetrius Georghiou to speak. Demi reported that:

  • Sedlescombe's current priorities are anti-social behaviour, speeding and parking near the School.
  • According to Demi, anti-social behaviour has dropped to a low level. However, councillors mentioned to him current problems at the playground with alcohol cans and bottles and pizza wrappers galore as well as some vulgar graffiti. Graffiti has also appeared on seats in Church Hill. Demi plans to meet every youth in the Village and will let them know that this sort of behaviour is unacceptable.
  • Demi continues to do speed checks in the Village, including in the early morning. He has booked the SID machine in the near future and will use it to run checks for a week. Help is invited.
  • Mrs Ham, headteacher, has been very co-operative regarding parking issues around the School. The walking bus from the village hall to School is working well. A letter has been drafted to be sent to all parents which includes a diagram showing people where they will receive a fine if they park their cars.

The Council agreed to write to the Chief Constable in praise of Demi who is an excellent PCSO.

3 Cllr Wright congratulated Cllr Glew and her husband on the recent celebration of their Golden Wedding anniversary. Cllr Glew thanked the Council for the lovely flowers and card.
C10/11.45 Apologies and reasons for absence:

  • Cllr Vine-Hall - previously-arranged appointment.
  • Cllr Wheatley and Cllr Irwin (both ill).
C10/11.46 Interests. Declarations of existence and nature of councillor's interests, whether personal/prejudicial, in accordance with the adopted Code of Conduct 2007, with regard to items on the agenda. Members were reminded to repeat the declarations when the items were announced by the Chairman. The following interests were declared:

Minute
Name
Interest
C10/11.52.1 Cllr Glew Personal interest by virtue of being one of the Council's representatives on the Rother Association of Local Councils
C10/11.52.2 Cllr Glew Personal interest by virtue of being the Council's Trustee of the Village Hall
C10/11.52.5 Cllr Glew Personal interest by virtue of being the Council's representative on the Sedlescombe Neighbourhood Watch Committee
C10/11.52.2 Cllr Mitchell Personal interest by virtue of being a Trustee of the Village Hall
C10/11.52.3 Cllr Rand Personal interest by virtue of being the Council's representative on the Sports Association Committee.
C10/11.54.3 All councillors Personal/prejudicial interests by virtue of the Council being the sole trustee of the Sedlescombe Playing Field & Recreation Ground Trust. Dispensation granted by Rother District Council
C10/11.47 Amendments to the current list of Members' Interests. Members were reminded to complete a Changes of Personal Interest Form as required. Change of Interest Form completed by Cllr Rand.
C10/11.48 Prejudiced members' participation. None.
C10/11.49 Public participation session. No public present.
C10/11.50
Minutes. RESOLVED: That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 17 August 2010.
C10/11.51. Minutes of Meetings of Committees
  1. Planning Committee. RESOLVED: That the Minutes of the Meetings of the Planning Committee held on 06/07/10, 13/07/10, 10/08/10, 31/08/10 are received.
C10/11.52 Reports from representatives. To receive reports as follows:
  1. Rother Association of Local Councils (RALC). Cllr Glew declared her personal interest by virtue of her being one of the Council's representatives on RALC. Cllr Glew reported on the meeting on 07/07/10 that she had attended. She had asked why so much money was being held in the Bank and was told that RALC hopes to get a one-day new councillors' course organised. The recent one-day chairman's course had been poorly attended. It was reported that three men go to the Crown Court in October for deer stalking in this area. A new form had been produced that can be sent out by clerks to people whose hedges are being allowed to overgrow paths or roads. Although it is not illegal to park cars on pavements, it is illegal for HGVs. Rother is asking "what would make a good District Councillor". RALC is looking for topics to be included in the Rother Annual Parish Conference 2011.
  2. Village Hall Trust.Cllr Glew and Cllr Mitchell declared their personal interests by virtue of them being Trustees of the Village Hall. There are problems currently with the main hall floor which are being attended to. Next meeting 23/09/10.
  3. Sports Association. Cllr Rand had received no invitations to attend meetings of the Committee.
  4. Tree Warden. Cllr Martin reported that it appears that the problems with horse chestnut trees are not as bad this year. He had noticed that a large tree had been cut down in the Conservation Area in The Street without approval. The Clerk would put a reminder in the next edition of the Bulletin that approval needs to be obtained before trees are felled in a Conservation Area.
  5. NHW representative. Cllr Glew declared her personal interest by virtue of being a member of the Sedlescombe NHW Committee. The Committee has recently paid for someone in the Village to have "Lifeline" installed together with the first month's rent. The Committee continues to receive Police reports from Demi and wider news from Battle. The AGM is in October, date to be announced.
  6. Energy-saving Champion. Ralph Dellow - nothing reported. The Clerk mentioned that the County Council is trying to get all parishes to have an energy-saving champion who will received training so that he/she can pass the message on in their villages.
  7. Transport representative. Cllr Glew reported on the Transport & Environmental Annual Parish & Town Council Meeting held in Uckfield on 23/07/10 which she had attended together with Cllr Wright. Following the meeting a detailed electronic pack had been issued which all Sedlescombe councillors (apart from Cllr Irwin) had been sent. Subjects covered included highways, winter maintenance including the role of farmers to help with snow clearance, transport, disability scooters on pavements, car sharing, waste and climate change, fly-tipping, rights of way.
  8. Any other councillor who has represented the Council since the last meeting.
    1. Lift Scheme. Cllr Wright reported that she is getting calls for the lift scheme from residents of Westfield. She has contacted both the Westfield Parish Council and the surgery suggesting that Westfield restarts its own scheme.
C10/11.53 Co-option of Jonathan Vine-Hall to Sedlescombe Parish Council. It was noted that Mr Vine-Hall has signed his Declaration of Acceptance of Office. His completed interests form has been sent to Rother District Council with a copy retained with the Clerk. He has been granted dispensation regarding the personal/prejudicial interest in the Sedlescombe Playing Field and Recreation Ground Trust by virtue of the Parish Council being the sole Trustee of the Trust.

 

Appointments. RESOLVED: That Cllr Mitchell will resign from the Finance Committee and that her place will be taken by Cllr Vine-Hall.

C10/11.53.1 Clerk's Report. The followed items were noted:

  1. Dates of 2011 full Council meetings, Tuesdays 19:00-21:30
    1. 11 January
    2. 8 March
    3. 17 May
    4. 12 July
    5. 13 September
    6. 8 November
  2. Date of Annual Assembly of the Parish Meeting of Sedlescombe: Tuesday 26 April, 19:00 (meeting to start at 19:30)
  3. Dates of Finance Committee Meetings, Tuesdays 18:00-19:30
    1. 29 March
    2. 28 June
    3. 18 October
    4. 13 December
  4. Clerk to attend Clerks' Networking Day at Leeford Place, Whatlington on Wednesday 20/10/10.
  5. Rother Bulletin now to be written for Rother councillors, parish clerks and parish councillors only. Rother Views is the quarterly Rother publication which is targeted at the public. Contributions can be sent to either magazine.
  6. Sedlescombe Parish Council Quarterly Bulletin. Members were reminded that the next edition of the Bulletin is due out at the beginning of October. Any requests for particular Parish Council items to be included should be forwarded to the Clerk as soon as possible.
  7. Proposed Christmas Tree in front of Brickwall Hotel. Ralph Dellow had informed the Council that he is in discussions with Mr Pollio regarding installation of a Christmas Tree in the grounds of the Brickwall Hotel leading up to Christmas 2010.
  8. Sedlescombe CE Primary School's 30th anniversary in the Gammons Way buildings. The Headteacher had written to invite parish councillors and the village community to attend any of the events on 08/10/10 - Open day for all past and present pupils, staff, governors and families 0930-1115 and 1400-1515 and on 09/10/10 between 1400 and 1700. There will also be a concert in the village hall for past and present pupils on 09/10/10 at 1900. In addition, on 24/09/10, a helicopter visit has been arranged to take an aerial view of the children making a large 30 shape in the School grounds. The helicopter will then land on the Sportsfield, give talks to the children and take class photos. The resulting memory book will be available for families to purchase. The helicopter company is Heliwise has given the School a risk assessment of the event; a copy is to be forwarded to the Clerk.
  9. Rother Clerks' meeting, 13/09/10. The Clerk reported on this meeting where the speaker was Simon Hickmott, Head of Environment & Waste Strategy at the County Council. Mr Hickmott highlighted the need for dealing with the effects of heat, drought, storm and flood in the county. He said that the most deadly of these was heat. In 2003, 2,091 additional deaths were recorded in the south and east during a 10-day long heatwave (a third of the deaths were said to be due to poor air quality). Mr Hickmott said that, if a new Act of Parliament is introduced as expected, county councils will be allocated new duties with regard to surface flooding ie flooding other than from a main river. The Clerk had spoken about the problem in Sedlescombe of flooding from springwater which was a particular problem in the winter of 2010.
C10/11.54 Finance
  1. Bank Reconciliations. RESOLVED: That the bank reconciliations at the end of July and August 2010 are approved.
  2. Cheques. RESOLVED: That payment of the August 2010 cheque list is ratified and the September 2010 cheque list approved.
  3. Annual Inspection Report. RESOLVED: That the Inspection Reports (Parts 1 and 2) and the Inspection Summary as amended are adopted and that the Finance Committee is authorised to make the necessary arrangements for inclusion in the budget as required. Cllrs Glew and Vine-Hall and the Clerk were thanked by the Chairman for their detailed inspection reports.
  4. Internal Audit of 2010/11 accounts. RESOLVED: That the appointment of Angela Alexander as the Sedlescombe Parish Council Internal Auditor for 2010/11 for £125 is ratified.
C10/11.55 Revision of Standing Orders and Financial Regulations. Members were provided with a new draft set of Standing Orders for Sedlescombe Parish Council drawn up by the Clerk in consultation with the Chairman. The Chairman asked members to consider these Standing Orders ready for discussion at the next Council meeting in November. In the Standing Orders, the amount of a contract for which formal tenders will be sought has been raised from £750 to £1,000. If this is adopted by members, the financial regulations of the Council will also need to be amended in November.
C10/11.56

Conferences and other meetings. Invitations had been received to the following:

  1. "Transport for Life" conference on Monday 20/09/10, 10:00-15:30 at The Civic Centre, Uckfield. This is a conference about transport and the role of Voluntary and Community organisations in East Sussex.
  2. "Rural futures in a time of change - policy and practice". An AiRS conference on Thursday 23/09/10 at Slaugham Manor Conference Centre, Slaugham, W.Sussex RH17 6AJ. Cost £35. Francis Maude MP, Minister for the Cabinet Office will speak on the Civil Society and the challenges for rural communities.
  3. "Traffic Calming Gateway Workshop" on Wednesday 29/09/10 at Icklesham Memorial Hall, Workhouse Lane, Icklesham TN36 4BJ, 13:00 for 13:30 start. This workshop will be attended by representatives from East Sussex Highways Department, Highways Agency and Approved Highway Contractors and will allow parishes to select from a display of safety audited structures, materials, signage and traffic calming messages. A rough cost of the gateways will be provided for budgeting purposes. Responses needed by 15/09/10.
  4. Crime and Anti-social behaviour meeting to be held at 19:00 on 30/09/10 at Brede Village Hall.
  5. Southeastern Trains Stakeholder Forum at the Angel Centre, Angel Lane, Tonbridge TN9 1SF on Wednesday 20/10/10, 1800-2000. Responses needed by 10/10/10.
  6. Cllrs Martin and Mitchell to attend Community Emergency Planning Conference at Eastbourne Town Hall, 1800-2100 on Thursday 18/11/10.
  7. Sussex Association of Local Councils (14:00) and Action in Rural Sussex (15:30) AGMs, Wednesday 03/11/10.
C10/11.56.1 Magazines/newsletters. Receipt of the following magazines/newsletters was noted:

  1. Clerks and Councils Direct.
  2. Exploring East Sussex Winter 2010-11.
C10/11.57 Consultations. Because of the short notice for comments on the inclusion of parish councils in the proposed Council Tax Increase Referendums, the Clerk had forwarded comments.
C10/11.58

Aim 1 To achieve an Informed and Participating Sedlescombe Community

  1. Review of the amended "Casual Vacancy Policy". The Council had agreed to amend the Casual Vacancy Policy to include the possibility of an interview procedure for applicants to fill vacancies on the Council. This had been tried in August for filling the vacancy caused by the resignation of Ralph Dellow. Those members who had been involved considered it was a useful tool in choosing a new councillor. It was noted that if there had been a larger number of candidates, finding a suitable date might be difficult. The amended policy had, therefore, been worded so that the interview procedure could be included if agreed by the Chairman and it was reasonable to arrange. All the candidates would be interviewed and the decision made at the same meeting. The Chairman would also be able to decide not to use the interview procedure if he/she wished. RESOLVED: That the amended Casual Vacancy Policy is adopted by the Council.
  2. May Fayre 2011. Ralph Dellow had informed the Clerk that he is willing, together with Judy Torrance and Bob Harris, to arrange a May Fayre in 2011. If allowed by the Council, the Village Green would be the venue together with the Queen's Head garden if it is available at the time. RESOLVED: That the Parish Council approves the use of the Village Green for the 2011 May Fayre and suggests that the Council should not be involved in the organisation on this occasion.
  3. Lottery Licence renewal. No action.
  4. Welcome packs are available from the Clerk.
  5. Rural Rother Affordable Homes Welcome Pack is available from the Clerk. Cllr Glew took it to read.
C10/11.59 Aim 2 To achieve a Safe and Healthy Sedlescombe Community

  1. Highway repairs, broken road signs and hedge cutting.
    1. Problems with the carriageway in Hurst Lane were reported to East Sussex Highways who made arrangements to carry out drainage works which are being undertaken currently. Part of the Lane is closed and diversions are in place.
    2. Two road signs became broken around 22 August and were reported to East Sussex Highways -
      1. 30mph/derestriction sign at the bottom of Chapel Hill.
      2. Wooden fingerpost at the B2244 end of Stream Lane.
    3. Brede Lane hedge. The hedge had been cut recently but left in a mess.
  2. Playground reports. Members had carried out inspections each week and the annual professional inspection had taken place. Problems had been included in the Annual Inspection Report.
  3. Dogs and Dog Control Orders. Following the introduction of a new Dogs on Leads Control Order, Rother District Council had offered to provide metal signs. If required by the Parish Council, Rother would also supply other signs regarding No Dogs and Clean it up Control Orders. The Council's Dogs Leaflet would be updated by the Clerk. RESOLVED: 1) That Councillors are willing to give out the dog leaflets to dog walkers on a rota basis at the Sportsfield and 2) That the Parish Council should accept Rother District Council's offer of metal dog signs as follows:
    1. No dogs
      1. Riverside playground - 2 entrances - 2 signs
      2. Red Barn Field Nature Park - 2 entrances - 2 signs
      3. East View Terrace playground - 1 entrance - 1 sign
    2. Dogs on Leads
      1. Sportsfield - 4 entrances - 4 signs
    3. Clean it up
      1. Sportsfield - 4 entrances - 4 signs
      2. Riverside Playing Field - 1 sign
      3. East View Terrace Kickabout - 2 entrances - 2 signs
      4. Footpath between Balcombe Green and Park Shaw used by School Walking Bus and badly affected by dog fouling - 2 signs
  4. PCSO Reports and Police comments regarding Demi's attendance at Parish Council meetings. With the current economic situation, PCSOs are no longer allowed overtime and, therefore, if Demi is off duty at the time of our meetings, he cannot officially attend. The Clerk had written to PC Cleverley asking if she could ensure that Demi's duties are arranged so that he is on duty on the occasion of the two remaining meetings for 2010. In her reply PC Cleverley had said that, where possible, the Police will change Demi's duties to accommodate his attendance at our meetings. The Chairman reported that a public Police meeting will be held in the School in the near future which she will chair, date to be announced. This meeting has been arranged at the Police's request.
  5. Report on the ESCC Annual Parish and Town Council Meeting on 23/07/10. See report at C10/11.52.7 above.
  6. The Parish Council's winter maintenance policy (raised at the Annual Parish and Town Council Meeting at Uckfield). The Clerk provided a briefing note regarding snow and ice problems in Sedlescombe during the winter of 2009/10. The County Council is already telling members of the public who ask them for grit bins to contact their parish councils who will be expected to decide whether to ask the County Council to provide a bin. Parish councils will be expected to meet the cost of £275 for the bin, the licence and the first fill of salt. At times during the winter of 2010, no salt was available to fill the bins. Problems of theft of salt and, sometimes, the bins themselves have also occurred. The Council was not in favour of asking for any new bins. The County Council is working on a campaign to tell residents that it is acceptable for them to clear ice and snow. RESOLVED: That the Parish Council will suggest to residents in the October and January editions of the Parish Council Bulletin that they get prepared for bad weather by keeping a small supply of salt in stock for spreading in areas that need treatment in the event of ice and snow.
  7. Rother Transport Action Group. The Terms of Reference for this Group had been provided. A meeting was held on 10/08/10 when a Rother Speed Limit Review Report was received. Both of these documents contain references to Sedlescombe.
  8. Budget Car Company. The Clerk last updated the Planning Committee on this subject on 31/08/10
    Since then, the enforcement notice relating to the display and parking of vehicles outside the approved area in accordance with planning consent granted on 22/01/1981 has been served on the proprietor of Budget Car Company Limited, the registered company secretary of Budget Car Company Limited and the freeholders of the land. The notice shows the grass verge, entrance to the pumping station and land by the River excluded from the car sales area. The notice has the effective date of 20/10/10; the notice gives a compliance date of 1 week to cease using the land outside the approved area for the display and parking of vehicles for sale. Any non-compliance with the notice after 28/10/10 will result in proceedings being issued on the company proprietor and the land owner. However, if an appeal is made against the notice before its effective date, then all proceedings will be delayed until the appeal is determined by The Planning Inspectorate. According to Rother Planning, no other condition on the 1981 planning permission is enforceable given the subsequent amendments to planning legislation.

    Regarding, the waving balloon man, if it is found to be too large an area of advertisement, proceedings are expected to be commenced by Rother. Once authorised, a prosecution can be brought without the need for an enforcement notice.

    A reply has also been received from the Head of Highway Operations at East Sussex County Council regarding the grass verge in front of the car sales area. The County Council Enforcement Team has visited the site and advised the owners on several occasions about various issues and the extent of the adopted highway boundary. According to ESCC, the company appears to be observing the limits and not parking vehicles on highway land. The Clerk has replied stressing the need for the full width of the grass verge, ie 2 metres at the Bridge Garage end and 1.5 metres at the River end, to be kept clear. It appears that there is no statutory highways legislation preventing traffic leaving the car sales site across the verge and causing an obstruction in the highway. Any obstruction of the highway is a Police matter. The Clerk has provided details of the complaint made by Paul Thomas regarding him having to pay for a licence to cross County Council land when the Budget Car Company does not, but Highways appear to be unaware of this licence. A copy of a relevant report has recently been forwarded to Highways by the Clerk..

C10/11.60 Aim 3 To help provide Amenities and Services in Sedlescombe

  1. Discussions with the Sports Association. A meeting took place between members of the Sports Association Committee and parish councillors on 19/07/10 where discussions took place about:
    1. The portacabins. To be put on E-bay by Grant Burberry at end July. Subsequently, this was postponed because the Sedlescombe Societies Association said they were interested in using the large portacabin. See C10/11.60.3 below for a further update.
    2. The front fencing. The Parish Council said it would wait to do the front fencing until the portacabins had gone and the garage had been placed next to the pavilion. See C10/11.60.3 below for a further update.
    3. A proposed car park extension. The Sports Association said it would provide a plan to show the extent of the proposed extension of the car park. Details of the work undertaken to extend the car park previously for the Parish Council by Winchesters in 2004 were given to Ashley Davey when the work had cost £12,000. The Sports Association had suggested the work could be done for less than £2,000. Grant wanted to use spoil from the site around the field, eg in goal mouths, but, if the extended area is to be dug out as deep as previously, there could be additional soil which would need a Waste Transfer Licence to transport off site.
    4. Public liability insurance cover. The Clerk had provided notes at the meeting particularly regarding the insurance liability of the trustees of the Sports Association. The Sports Association, at the time of the meeting, did not hold public liability insurance cover although Hedleys Solicitors had said that "the Trustees are extremely unwise not to take out Public Liability insurance and they may well find they have personal liability if they do not". The Association said it was not able to meet the cost of the insurance. However, after the meeting, the Clerk had forwarded some competitive quotes for public liability and property insurance to Ashley Davey. These had been obtained through the Parish Council's insurance brokers. No further information had been received from the Sports Association regarding its insurance situation.
    5. Pavilion running costs. David Torrance (Sports Association Treasurer) had produced a budget for the year, although this had to be a guess with some bills not received and others sent incorrectly.
    6. Dog problems at the Sportsfield. Dog walkers were regularly being reminded of the requirement for them to keep their pets on leads and to keep to the public footpath across the field. Aaron Maynard, of the Cricket Club, asked for copies of the Parish Council's dog leaflet to give out to people during cricket matches. Subsequently, these had been sent by the Clerk. Although laminated notices had been posted on the gates reminding dog walkers of their responsibilities, they have regularly been torn down. Dog Control Orders can be enforced by the PCSO with a Fixed Penalty Notice of £75. The Association want permanent signs erected at the Sportsfield entrances. Following the decision made at C10/11.59.3 above, this would now be done and paid for by the District Council.
  2. Sports Association Fund-raising and proposed charitable status. The Sports Association has asked Ralph Dellow to help it raise money for the Sports Association and he has agreed. He believes there are advantages in the Association becoming a charity. To get further information, Ralph phoned the Charity Commission and had been informed that the land (ie the Sportsfield), does not have to become part of a charity and has no effect upon an application for an organisation to become a charity.
  3. Removal of the portacabin(s) to the Sportsfield Car Park and the proposed use of the large portacabin by Sedlescombe Societies' Association. The Clerk had provided a Portacabin briefing note. The note details the history of the portacabin since its purchase by the Council in August 2007 through to its removal to the Sportsfield Car Park on 06/09/10. The small portacabin was also moved to the Car Park.

    There are five structures currently on the car park when permitted development rights of the Parish Council allow only one without planning approval. These are:

    1) Blue container which was given to the Parish Council and houses football equipment - this is the one structure that is in accordance with permitted development.

    2) Yellow/red container belongs to Fred Ham and is on temporary loan to the Cricket Club until the Sports Association's garage is built.

    3) A dilapidated garage which the Sports Association plans to move to beside the pavilion to replace the one recently taken down. However, this would need considerable improvement to be acceptable next to the pavilion.

    4) The 40'x10' portacabin belonging to the Parish Council where a third of its roof has been found to be rotten. This now means that the Societies Association may no longer want the portacabin unless the roof is easily repairable. Instead, the Societies Association has suggested they might like to use the yellow/red container when the Cricket Club no longer wants it. However, no timescale has been given for this.

    5) The smaller shower portacabin which belongs to the Football Club. The Clerk told the Council that the situation of the four additional structures cannot be allowed to continue and must be considered as a very temporary measure only.

    The Council considered whether to agree in principle to the Societies Association having some form of storage at the Sportsfield Car Park. Although members were willing to consider the idea sympathetically, other matters such as the current lack of parking spaces, the need for planning permission for whatever structures are to remain at the Car Park, the view of the Sports Association and timescales must also be taken into consideration. Visually, the recent removal of the ancillary buildings from around the pavilion is a great improvement and it might be worth considering keeping a garage at the car park end of the Sportsfield rather than next to the pavilion, if this would be acceptable to the Sports Association, especially the Cricket Club. Additional parking close to the pavilion might then be a possibility.

    The material left after the demolition of the old garage by the pavilion is being cleared up by the Sports Association and there are also prefabricated panels and other materials being stored at the car park, as well as a bag of rubbish which need to be moved as soon as possible.

    The manhole cover in the Car Park has been broken again. Cllr Rand will inspect. The manhole cover in the disabled car park next to the pavilion is broken as well and the Sports Association will be asked to replace it as soon as possible.The Sports Association is asking for steel tape (previously provided by Cllr Martin) to be put between the posts of the disabled car park to stop access by motorbikes onto the cricket outfield. However, there is easy access behind the pavilion now that the portacabins have gone so this might not be useful.

    The Clerk was asked to arrange a site meeting with members of the Sports Association Committee.

    The Council considered whether it is worth insuring the portacabin and it was RESOLVED: That the Parish Council should cease to insure the portacabin with immediate effect.

  4. Public footpaths and bridleways. The Clerk had provided a briefing note. The Council had been informed that Reg Glew and David Mitchell intend cutting back the brambles etc. from the paths making up the Great Wood Walk and the path between East View Terrace and Brede Lane probably on 26/09/10.
  5. Ladybird Lane. A reply had been received from Paul Evans, Director of Pestalozzi International Village, to the Parish Council's agreement to fund the cost of tarmacing the Sportsfield car park entrance. The Trustees had reviewed the offer and, over the next few months, will be gathering firm costs for the bellmouth area as proposed. The Trustees had accepted the Parish Council's offer to consider any future request from Pestalozzi for a contribution towards repairs to the 210 metres between the disused cattle grid and the Sportsfield car park entrance. This will be in accordance with the Parish Council's legal obligations and will be considered in the light of circumstances prevailing at the time.

    The latest information from Paul Evans is that the road is unlikely to be substantially repaired until the Spring of 2011. The proposed housing development, and consequently the road repairs, at Pestalozzi are held up because Great Crested Newts have been found.
  6. Pestalozzi events. Residents living in the Cottage Lane/Chapel Hill area of the parish were greatly disturbed over the Bank Holiday weekend by a Flyball (dog racing) event held on Pestalozzi land, although other areas of the Village were totally unaware of the event. An apology had been issued by Paul Evans for the disturbance and a promise that the event will not be held at Pestalozzi again. The Chairman suggested that it could be helpful if the Council could be given prior warning of these events.
  7. Pump/pumphouse project. Since the last update to the Council on 17/08/10, the following has occurred:
    1. A new inner wooden pump casing has been made and the outer lead casing has been refurbished and is ready for installation on site. Clerk to inform councillors when the installation work is about to be undertaken.
    2. BEM Builders & Decorators Ltd. have undertaken work to the Pumphouse building. BEM has written to say that it has replaced 60 roof tiles as per the estimate but has found that a lot of the existing tiles have not been correctly fixed. BEM are not willing to be held responsible if, in future, some tiles blow off.
    3. The fencing made by Ironworks Ltd. is still awaited.
    4. Because of the timing of a Warr Partnership meeting, the Clerk had had to adjust the Council's grant application to 1) Printing of the booklet. 2) Purchase of a hand pump, water tank, two galvanised buckets and yoke. A total of £800. This has now been agreed by the Warr Partnership and would be granted on production of paid invoices. Reg Glew's offer to make the trolley for the pump etc. on which to fit the pump etc. was accepted gratefully.
C10/11.61 Aim 5 To protect and enhance Sedlescombe's built and natural environment

  1. Red Barn Field
    1. Land drainage. No action to date.
    2. Well covers. No action to date.
    3. Surveys. See Inspection Report at C10/11.54.3 above.
    4. ESCC drainage work in Short Hill, Balcombe Green. Undertaken by the County Council.
    5. Grass cutting. No action to date but David Blowey has promised that he will definitely cut and bale the Field as soon as conditions allow.
  2. Serious pollution of River Line. On 19/08/10 the Environment Agency was called by a member of the public who had found a large number of dead trout in a tributary of the River Line. This turned out to be a very serious sewage pollution incident from the Southern Water pumping station located upstream of the A2100 London Road with more than 700 brook lampreys, 200 brown trout and at least 40 bullheads dead. The Clerk contacted the Environment Agency to ask why warning notices regarding the sewage pollution of the River which meets the River Brede in Sedlescombe were not put up in Sedlescombe. She was informed that a check had been made and it had been found that the sewage had virtually disappeared from the River at Whatlington bridge and healthy fish had been seen further downstream towards Sedlescombe. The Environment Agency had decided, therefore, that warning notices were unnecessary. The Rivers in Sedlescombe are said to be healthy with good fish stocks.
   
  Chairman.......................................... Date.................................................................