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COUNCIL MEETING AGENDA

TO ALL MEMBERS OF SEDLESCOMBE PARISH COUNCIL

YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF THE SEDLESCOMBE PARISH COUNCIL TO BE HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL (SIDE ENTRANCE) ON
TUESDAY 18 JANUARY 2011 STARTING AT 19:00

PLEASE NOTE THAT THIS MEETING IS OPEN TO MEMBERS OF THE PUBLIC WHO MAY, AT THE CHAIRMAN'S DISCRETION, SPEAK ABOUT MATTERS ON THIS AGENDA (SEE BELOW). MATTERS RAISED WHICH ARE NOT ON THE AGENDA WILL BE INCLUDED ON A FUTURE AGENDA.
MEMBERS
Councillor Wright (Chairman of the Council), Councillor Rand (Vice-Chairman of the Council)
Councillors Glew, Marland, Martin, Mitchell, Vine-Hall

Open Forum
County Councillor Jones invited to speak
District Councillor Ganly invited to speak

PCSO Demitrius Georghiou invited to speak

Line
 
C10/11.82 Apologies and reasons for absence.
C10/11.83

Interests. To receive disclosures of personal and prejudicial interests from Councillors on matters to be considered at the meeting in accordance with the adopted Code of Conduct 2007. The disclosure must include the nature of the interest.

 

If a member becomes aware, during the course of a meeting, of an interest that has not been disclosed under this item he/she must immediately disclose it. They may remain in the meeting and take part fully in discussion and voting unless the interest is prejudicial.

 

A personal interest is prejudicial if a member of the public with knowledge of the relevant facts would reasonably regard it as so significant that it is likely to prejudice a member's judgement of the public interest and it relates to a financial or regulatory matter.

 

Members are reminded to repeat the declarations when the items are announced by the Chairman.

C10/11.84 Prejudiced members' participation. Chairman to ask prejudiced members whether they wish to make representation, answer questions or give evidence to the Council with regard to items on the agenda. At the Chairman's discretion, members will be allowed to make their representations etc. at the beginning of the appropriate agenda item and to leave the meeting during the representations made by the public and the deliberations of the Committee.
C10/11.85 Public participation session. Chairman to ask any members of the public whether they wish to make representation, answer questions or give evidence with regard to items on the agenda. At the Chairman's discretion, the public will be allowed to make their representations etc. at the beginning of the appropriate agenda item, after prejudiced members' participation. The Chairman should inform the public that their names will be recorded and representations etc. minuted.
C10/11.86
Minutes. To resolve: That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 16 November 2010.
C10/11.87 Minutes of Meetings of Committees
  1. Planning Committee. To Resolve: That the Minutes of the Meetings of the Planning Committee held on 23/11/10, 14/12/10 and 21/12/10 are received.
  2. Finance Committee. To Resolve: That the Minutes of the Meeting of the Finance Committee held on 14/12/10 are received. To Resolve: That the Parish Council, in accordance with its powers under sections 137 and 139 of the Local Government Act 1972, should make a donation of £50 to the Rural Rother Trust which, in the opinion of the Council, is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure.
C10/11.88 Reports from representatives. To receive reports as follows:
  1. Rother Association of Local Councils.
  2. Village Hall Trust
  3. Sports Association
  4. Tree Warden
  5. NHW representative
  6. Energy-saving Champion
  7. Transport representative
  8. Emergency Planning
  9. Any other councillor who has represented the Council since the last meeting
C10/11.89

To receive the Clerk's Report.

  1. Registration of Sedlescombe Village Green with Land Registry.
  2. January Bulletin and future delivery of Bulletins.
  3. Car park graffiti.
  4. Report of Clerks' meeting on 10/01/11.
  5. Report of Review of the allowance scheme for Members of Town & Parish Councils within the area of Rother District Council (as proposed by the Parish Remuneration Panel).
C10/11.90 Finance
  1. Bank Reconciliations. To approve bank reconciliations at the end of November and December 2010.
  2. Cheques. To ratify the December 2010 cheque list and approve the January 2011 cheque list. 
  3. To resolve: That the Chairman is authorised to sign the 2011/12 precept form for £31500 which represents nil percent increase over the previous year. Budget herewith.
C10/11.91

Training

  1. To receive a report from Cllrs Glew, Marland and Vine-Hall re their attendance at the training evening on 29/11/10.
C10/11.92

Magazines/newsletters. To note receipt of the following magazines/newsletters:

  1. The Clerk.
  2. Clerks & Councils Direct.
C10/11.93

Consultations. To consider the following consultations

  1. Draft Environment Strategy for East Sussex. Members are asked to study this document and to be ready with comments at the meeting.
C10/11.94

Aim 1 To achieve an Informed and Participating Sedlescombe Community

  1. "A Festival of Sport and Culture celebrating London 2012: Battle's Big Event".
  2. 2011 Annual Report and Directory.
  3. Arrangements for the 2011 Annual Assembly of the Parish Meeting of Sedlescombe Tuesday 26 April 2011.
  4. 2011 Sedlescombe survey form.
C10/11.95

Aim 2 To achieve a Safe and Healthy Sedlescombe Community

  1. Playground Reports.
  2. Police Reports.
  3. Walking to School. To consider the reasons behind Sedlescombe having the second highest percentage in this area of children who are within the accepted walking distance to Sedlescombe C E School but who travel to school by car. The number according to ESCC is 22 and the percentage of children living within walking distance of the School but who do not walk is 35.5%. As this is more than 10% above the local authority average, it puts Sedlescombe School into the "RED" long term indicator for School Travel emissions. Any unnecessary car journeys to the School increases the problems of parking in the vicinity.
  4. Parking problems in Sedlescombe. To consider whether anything could be done to mitigate the following problem areas which have been identified:
    1. The Street on east side between Riverbridge Cottages and the bottom of The Green.
    2. The Green.
    3. The Street on the west side between Manor Cottages and Meadowside.
    4. The Street on the east side between Myrtle Cottage and West Winds.
    5. Brede Lane in front of The Paddock, The Surgery and the car park.
  5. Rural Review East Sussex Fire & Rescue - final outcomes to consultation were approved by the Fire Authority on 21/10/10. Details available.
  6. Winter Maintenance Policy. Query about inclusion of Poppinghole Lane as a secondary gritting route. ESCC has replied "Poppinghole Lane has been included on the secondary salting roads as the road contains steep hills. It is also one of the longest lanes in the County without an alternative means of access. There are no interconnecting roads to provide an alternative means of access to the main road network for the residents living in the lane."
  7. Dogs. Rother has just received the signs and will be putting them up in the Village soon. Cllr Vine-Hall has obtained two boxes of easi-scoop bags free of charge from Pedigree. To consider when members would like to give the bags and Parish Council leaflets to dog walkers at the Sportsfield.
C10/11.96

Aim 3 To help provide Amenities and Services in Sedlescombe

  1. Sedlescombe Sportsfield.
  2. Ladybird Lane.
  3. Public rights of way in Sedlescombe.
  4. Village signs.
  5. Litter.
C10/11.97

Aim 5 To protect and enhance Sedlescombe's built and natural environment

  1. "Hedgerow Harvest". Funds for hedges/trees in Red Barn Field Nature Park.
  2. Parish Hedge Survey.
  3. "Exercise Watermark. Would you know what to do in a flood?"
  4. ESCC - flooding survey. Members are asked to study this and consider which areas need to be put forward to the County Council.

Mrs Pauline J Raymond

Clerk/Responsible Financial Officer

Sedlescombe Parish Council

01424 870508

sedlescombe@freezone.co.uk

12 January 2011.