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COUNCIL MEETING MINUTES

MINUTES OF THE ANNUAL MEETING OF SEDLESCOMBE PARISH COUNCIL HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL ON TUESDAY 17 MAY 2011, 1900 to 2100

PARISH COUNCILLORS PRESENT: Cllrs Chapman, Heap, Martin, Mitchell, Vine-Hall, Wright.

All councillors, apart from John Reynolds and Anthony Rand, had signed their Declarations of Acceptance of Office prior to the meeting. See Minute No.6 below.

 

CLERK/RESPONSIBLE FINANCIAL OFFICER, SEDLESCOMBE PARISH COUNCIL: Mrs P Raymond

 

 

1 County Cllr Peter Jones had sent his apologies owing to illness. The Clerk was asked to send the Council's best wishes to him.
2

The Chairman congratulated District Councillor Ganly on his re-election to Rother District Council. Cllr Ganly reported that:

  • LWA Bodyshop had been served a notice requiring them to stop using the new paintshop within the next three months.
3

The Chairman invited PCSO Demetrius Georghiou to speak. Demi reported that:

  • He had just been involved with an arrest in Marley Lane.
  • Other arrests had been made in connection with theft of scrap metal, including lead.
  • There are no leads on the local graffiti artist, despite seeing images on CCTV. He was a single male in a hoodie, walking out of the Village on two occasions at 2230 and midnight.
  • There have been a few minor domestic incidents at East View Terrace.
  • Warnings have been issued regarding Osama bin laden e-mails and ones entitled "Invitation".
  • All cold calling instances should be reported to the Police.
C11/12.1 Election of Chairman. It was RESOLVED: That Councillor Wright be Chairman of the Council for the ensuing year. The Chairman signed her Declaration of Acceptance of Office.
C11/12.2 Election of Vice-Chairman. It was RESOLVED: That Councillor Vine-Hall be Vice-Chairman of the Council for the ensuing year. The Chairman thanked Cllr Rand, in his absence, for being the Vice-Chairman of the Council for many years and welcomed Cllr Vine-Hall to his new role.
C11/12.3

Committees for 2011/12.

  1. It was RESOLVED: That the Annual Report of the work of the Committees during the past year is received.
  2. It was RESOLVED: That the following committees are constituted for the ensuing year with the Terms of Reference as attached to the agenda: 1) Planning; 2) Finance; 3) Emergency.
  3. It was RESOLVED: That Membership of the Committees will be as follows for the ensuing year:
    1. Planning: Cllrs Glew, Mitchell, Rand, Reynolds with Cllrs Wright and Vine-Hall as ex-officio members with full voting rights.
    2. Finance: Cllrs Chapman, Glew, Heap, Martin with Cllrs Wright and Vine-Hall as ex-officio members with full voting rights.
    3. Emergency: Cllrs Chapman, Martin, Mitchell, Reynolds with Cllrs Wright and Vine-Hall as ex-officio members with full voting rights.
C11/12.4

Appointment of Representatives. It was RESOLVED: That the following are appointed to represent the Council and are expected to provide regular reports to meetings of the full Council:

  1. Rother Association of Local Councils. Cllrs Glew and Wright.
  2. Village Hall Trustee. Cllr Glew.
  3. Sedlescombe Sports Association. Cllr Martin.
  4. Tree Warden. Cllr Martin.
  5. Transport representative. Cllr Glew.
C11/12.5

Subscriptions. It was RESOLVED: That the payment of the following subscriptions is approved as they fall due:

  1. Sussex Association of Local Councils £360.21 plus VAT of £11.62
  2. Rother Association of Local Councils £35
  3. Society of Local Council Clerks £135 or revised amount.

Subscription to Action in rural Sussex will be reviewed at the relevant time.

C11/12.6

Apologies and reasons for absence:

  • Cllr Glew - holiday
  • Cllr Reynolds - holiday - RESOLVED: That, in accordance with LGA 1972, s 83, the Council approves John Reynolds signing his Declaration of Acceptance of Office by the first available meeting following his return from holiday.
  • Cllr Rand - working - RESOLVED: That, in accordance with LGA 1972, s83, the Council approves Anthony Rand signing his Declaration of Acceptance of Office by the next available meeting.
C11/12.7

Interests. Declarations of existence and nature of councillor's interests, whether personal/prejudicial, in accordance with the adopted Code of Conduct 2007, with regard to items on the agenda. Members were reminded to repeat the declarations when the items were announced by the Chairman. The following interests were declared:

Cllr Wright 11.1 RALC Personal by virtue of being the Council's representative
Cllr Wright 13.8 Chairman's allowance Personal by virtue of being the Chairman of the Council
Cllr Mitchell 11.2 Village Hall Personal by virtue of being a trustee of the hall
Cllr Martin 20.2 Sports Association Personal by virtue of being the Council's representative on the Sports Association Committee



C11/12.8 Public Participation Session. None present.
C11/12.9
Minutes. RESOLVED: That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 08/03/11.
C11/12.10 Minutes of Meetings of Committees
  1. Planning Committee. RESOLVED: That the Minutes of the Meeting of the Planning Committee held on 29/03/11 are received.
  2. Finance Committee. RESOLVED: That the Minutes of the Meeting of the Finance Committee held on 29/03/11 are received.
C11/12.11 Reports from representatives. To receive reports as follows:
  1. Rother Association of Local Councils. Cllr Wright had declared her personal interest by virtue of being the Council's representative on RALC and, in accordance with the Code of Conduct, remained in the meeting.Cllr Glew had sent her report of the RALC meeting on 13/04/11 including as follows:
    1. Localism Bill's purpose is to empower communities. Currently being debated in Parliament.
    2. Sedlescombe queried the need for Priority Setting Panels to meet where PCSOs have a good working relationship with their parishes. Insp Scott advised that these could be incorporated into parish council meetings or held just before.
    3. SALC will be meeting the Chief Constable on 25/05/11 and parishes are welcome to suggest topics of a strategic nature.
    4. Possible uses of the East Sussex Act 1981 to deter people from driving on to mown/ornamental verges, eg by a parish council erecting warning signs. A pilot scheme is being run with Telscombe Town Council. However, it is not clear whether the Police would enforce the Act.
    5. There was a call for local research into the reasons people are reluctant to stand for election to parish councils.
    6. The Annual Parish Conference 2011 will take place despite Sedlescombe's opposition and a lukewarm reception from RALC members at the meeting.
    7. Devolvement of services from the District to parish councils was discussed.
    8. Parishes are being encouraged to join sporting and cultural activities during the Olympics called the Battle Big Event (June-Aug 2012).
  2. Village Hall Trust. Cllr Mitchell had declared her personal interest by virtue of being a trustee of the Village Hall and, in accordance with the Code of Conduct, remained in the meeting. Cllr Glew had sent a report of the Village Hall AGM on 17/03/11 where the most pressing job mentioned was the re-decoration of the main Hall.
  3. Sports Association. Reports later in the agenda.
  4. Tree Warden. No report.
  5. Transport representative. No report.
  6. Any other representative. None.
C11/12.12

Clerk's Report. The followed items were noted:

  1. Demonstration pump. The pump had been on show as follows:
    1. Annual Assembly, 26/04/11 - non-working.
    2. May Fayre, 30/04/11 - working.
    3. Class McCartney from Sedlescombe School event, 12/05/11 - working - very successful.
  2. Dates of meetings. The Clerk reported that she would be arranging meetings as follows:
     
    Council
    Finance
    Emergency
    Trust
    Assembly
    May 2011
    24
     
    June 2011
    28
    21
     
    July 2011

    12

     
    August 2011  
    September 2011
    13
    6
     
    October 2011
    18
     
    November 2011
    8
    1
     
    December 2011
    13
     
    January 2012
    10
     
    February 2012  
    March 2012
    13
    27
     
    April 2012
    24
    May 2012
    8
     
    June 2012
    26
     
    July 2012
    10
     
    August 2012  
    September 2012
    18
     
    October 2012
    16
     
    November 2012
    13
     

    December 2012

    11
     

    Planning Committee meetings as required.
C11/12.13 Finance
  1. Internal audit of the 2010-11 Accounts. The annual Internal Audit was undertaken by Angela Alexander on 04/05/11. RESOLVED: That the Internal Audit Report 2010-11 is noted.
  2. Accounting Statement. RESOLVED: That the Chairman is authorised to sign the End 2010/11 Accounting Statement as follows:
     
    2009/10
    2010/11
    1. Balances brought forward
    36392
    45780
    2. +Annual precept
    31500
    31500
    3. +Total other receipts
    13572
    14488
    4. -Staff costs
    -14725
    -14800
    5. -Loan interest/capital repayments
    -4643
    -4643
    6. -All other payments
    -16316
    -23593
    7. =Balances carried forward
    45780
    48732
    8. Total cash and short term investments
    61133
    48510
    9. Total fixed assets and long term assets
    275000
    275000
    10. Total borrowings
    49858
    48499
    11. Trust funds (including charitable) disclosure note. Figures above do not include any trust transactions.
    YES
    YES

  3. Annual Governance Statement. RESOLVED: That the Chairman is authorised to sign the Annual Governance Statement as follows:

    That we acknowledge as the members of Sedlescombe Parish Council our responsibility for ensuring that there is a sound system of internal control, including the preparation of the accounting statements. We confirm, to the best of our knowledge and belief, with respect to the accounting statements for the year ended 31 March 2011, that

    1. We have approved the accounting statements which have been prepared in accordance with the requirements of the Accounts and Audit Regulations and proper practices.
    2. We have maintained an adequate system of internal control, including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness.
    3. We have taken all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and codes of practice which could have a significant financial effect on the ability of the council to conduct its business or on its finances.
    4. We have provided proper opportunity during the year for the exercise of electors' rights in accordance with the requirements of the Accounts and Audit Regulations.
    5. We have carried out an assessment of the risks facing the council and taken appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required.
    6. We have maintained throughout the year an adequate and effective system of internal audit of the council accounting records and control systems and carried out a review of its effectiveness.
    7. We have taken appropriate action on all matters raised in reports from internal and external audit.
    8. We have considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end, have a financial impact on the council and, where appropriate have included them in the accounting statements.
    9. Trust funds (including charitable) - in our capacity as the sole managing trustee we have discharged our responsibility in relation to the accountability for the funds/assets, including financial reporting and, if required, independent examination or audit.

  4. Potential conflicts of interests. Councillors present confirmed that Mazars does not provide personal accountancy or tax advice to any of them. The three absent councillors will also be asked for their confirmation.
  5. Bank Reconciliations. RESOLVED: That the bank reconciliations at the end of March and April 2011 are approved.
  6. Cheques. RESOLVED: That payment of the April 2011 cheque list is ratified and the May 2011 cheque list is approved.
  7. Clerk's Maintenance of Offices. RESOLVED: That the Clerk is paid £200, in accordance with the budget, towards maintenance of offices.
  8. Chairman's Allowance. Cllr Wright declared her personal interest by virtue of her being Chairman of the Council and, in accordance with the Code of Conduct, remained in the meeting. RESOLVED: That the Chairman is paid £200 as an allowance in connection with this post.
  9. Internet banking Unity Trust Bank. See Clerk's Briefing Note "Accounts". The Clerk/Financial Officer had proposed that the Council should move its current account to a "Tailored Current Account" at the Unity Trust Bank with online transactions being set up by the Clerk/Financial Officer and being authorised by the Chairman of the Finance Committee and the Chairman of the Council. This is the only bank offering a dual authorisation of payments to councils. A prepaid MasterCard is also available. The Clerk/Financial Officer was asked to obtain further information regarding the financial credibility of the Unity Trust Bank and to report to the next Finance Committee meeting.
C11/12.14

General administrative matters

  1. Depositions under the Highways Act 1980 s31(6). Section 31(6) of the Highways Act 1980 allows landowners to deposit with the highway authority maps and statutory declarations which admit the public rights of way that already exist on their land, to confirm that no new rights of way have been dedicated nor that the landowner has any intention of dedicating further rights of way. If this is renewed every ten years, any public use of the land will not count towards the establishment of new public rights of way. It does, however, give the landowner a way of protecting his property, while still allowing a degree of permissive public access.
    1. RESOLVED: That the Clerk makes a Statutory Declaration under the Highways Act 1980 s.31(6) re East View Terrace Kickabout Area as follows:
      1. That Sedlescombe Parish Council has been the owner of East View Terrace Kickabout Area since 31/01/1996.
      2. That there are no dedicated ways over East View Terrace Kickabout Area.
      3. That Sedlescombe Parish Council has no intention of dedicating public rights of way over this property.
    2. RESOLVED: That the Clerk makes a Statutory Declaration under the Highways Act 1980 s.31(6) re Sedlescombe Village Hall Car Park and Red Barn Field Nature Park as follows:
      1. That Sedlescombe Parish Council has been the owner of Sedlescombe Village Hall Car Park and Red Barn Field Nature Park since 03/02/1999.
      2. That there are no dedicated ways over Sedlescombe Village Hall Car Park and Red Barn Field Nature Park.
      3. That Sedlescombe Parish Council has no intention of dedicating public rights of way over this property.
    3. RESOLVED: That the Clerk makes a Statutory Declaration under the Highways Act 1980 s.31(6) re Sedlescombe Sports Field and Sedlescombe Sportsfield Car Park as follows:
      1. That Sedlescombe Parish Council has been the owner of Sedlescombe Sportsfield and Sedlescombe Sportsfield Car Park since 23/05/1985.
      2. That a public right of way across the land has been dedicated as a footpath as marked on the Definitive Map.
      3. That Sedlescombe Parish Council has no intention of dedicating any other public right of way over this property.
    4. RESOLVED: That the Clerk forwards the Statutory Declarations and all other documents and maps required under the Highways Act 1980 s31(6) regarding the East View Terrace Kickabout Area, the Sedlescombe Village Hall Car Park and Red Barn Field Nature Park and Sedlescombe Sportsfield and Sedlescombe Sportsfield Car Park to East Sussex County Council.

      Cllr Vine-Hall was thanked for bringing this matter to the Council's attention.
C11/12.15

Training

  1. Introduction for new councillors. To note that Roy Chapman, Julian Heap and John Reynolds were given introduction to Sedlescombe Parish Council by the Valerie Wright and Pauline Raymond on 12/13 April 2011.

  2. SALC training afternoon. To note that the following intend to attend the SALC training afternoon on Friday 17 June 2011 in Brede Village Hall. Roy Chapman, Pauline Glew, Julian Heap, Pat Martin, Jenny Mitchell, John Reynolds, Jonathan Vine-Hall, Valerie Wright, Pauline Raymond and that a cheque for £540 including VAT has been sent to SALC. It is possible that RALC will make a contribution towards the cost.

  3. Three Counties Training. The Clerk asked councillors to consider attendance at the Councillor Update and Briefing at Leeford Place Hotel, Whatlington Road, Whatlington TN33 0ND, 25 and 26 November 2011. You can attend on Friday (1330-1700) and Saturday (0900-1600) or either day only (non-residential basis). Details here.

  4. Three Counties Training . The Clerk asked councillors to consider attendance at the Chairmanship Training Course at Leeford Place Hotel, Whatlington Road, Whatlington TN33 0ND, Saturday 26 November 2011.
C11/12.16

Magazines/newsletters. Receipt of the following magazines/newsletters was noted.

  1. Pestalozzi International Village - Pestalozzi News
  2. Clerks and Councils Direct.
  3. The Clerk.
C11/12.17

Consultations

  1. Community Transport. RESOLVED: That the completed questionnaire should be sent to Rother Voluntary Action with additional answers as provided by the Council.
  2. Planning for Traveller Sites. The Clerk reported that parish councils are being asked to make comments on the Department of Culture, Media and Sport consultation on Planning for Traveller Sites by 22/06/11. The document is available online but is 88 pages long. Members to read and, possibly, a meeting will be arranged for formulating Sedlescombe Parish Council's comments.
C11/12.18

Aim 1 To achieve an Informed and Participating Sedlescombe Community

  1. Welcome Packs. Produced by the Clerk from Rother's weekly list of houses newly occupied either bought or rented. Members offered to help with the delivery.
  2. Matters raised at the Annual Parish Assembly on 26/04/11. Minutes here.
    1. Volunteers. The ongoing need for volunteers in the community was acknowledged and every opportunity will be taken to encourage members of the community to help with Council work.
    2. Free parking in public car park in Brede Lane. Awaiting result of Rother's review of public car parks in the District. The parking problems in Robertsbridge caused by Rother changing the waiting times in the Robertsbridge Car Park was mentioned.
    3. Public conveniences in public car park in Brede Lane. Awaiting result of Rother's review of public conveniences in the District.
    4. Public transport v road improvements. East Sussex County Council is expecting to spend large amounts on road repairs/improvements in the next year or so.
    5. Superfast broadband. The need for superfast broadband to encourage new businesses to the area was acknowledged.
    6. Parking restrictions. A request for parking restrictions particularly in The Green had been made at the Assembly. See Clerk's Briefing Note re East Sussex County Council Yellow lines survey.
    7. County Councillor Jones's intention not to stand for re-election to the County Council in two years' time was noted with regret.
  3. Invitation to Launch of "Smugglers Trail". Councillors would let the Clerk know if they wished to attend the launch at the Queen's Inn, Hawkhurst at 1500 on Thursday 26/05/11.
C11/12.19

Aim 2 To achieve a Safe and Healthy Sedlescombe Community

  1. Police/PCSO
    1. PCSO/Police Reports have been placed on the website.
    2. New Police Sgt for Rother. It was noted that Paul Masterson is the new Police Sgt replacing Dan Russell. Sgt Masterson attended the Assembly in April.
    3. Inspector Keating. It was noted that Chief Inspector Heather Keating has been appointed as Head of Special Branch for Sussex Police.
    4. Police Station opening hours. It was noted that Battle Police Station's opening times have changed to 1000 to 1400, Mondays to Fridays. Closed on Saturdays and Sundays.
  2. Graffiti. Two episodes of graffiti sprayed on signs in the Village had occurred in April. PCSO Demi had reported that he currently had no leads on this.
  3. Weedkilling. It was noted that Languard Ltd (employed by the Parish Council) checked the river during the week beginning 18 April and treated around 16 giant hogweed plants. Most were on the bank of the "horses' field" or near to that area. Three were down on the waters edge behind the sports field and one was directly behind the Riverside play area. Japanese Knotweed stems close to the river bridge were also treated.
  4. Budget Car Company
    1. Cars for sale on the highway. It was noted that too many cars are still being displayed for sale on the highway contrary to the Environmental Protection Act 1990. Rother DC Environmental Health confirmed on 29/03/11 that no more fixed penalty notices will be issued but, if the nuisance continues, a case for prosecution will be prepared. No action taken by Rother DC to date because of more pressing work. It was noted that, according to Rother DC, some of the cars parked on the highway are ones the business has taken in part exchange but are still registered to the seller.
    2. Proposed hazard markers in front of the car lot. It was noted that East Sussex County Council is currently negotiating with Budget CC regarding replacement of the small fence in front of the car lot instead of the proposed hazard markers.
    3. Waste water from the car lot. It was noted that Southern Water Authority/Environment Agency are to investigate the treatment of waste water by the Company. The matter was originally referred to Southern Water Authority' Trade Effluent Inspector for East Sussex & Tonbridge who stated in an e-mail that nothing appears under the Battle Wastewater Treatment Works. It is illegal to allow washings to go into the river or surface water drainage although Southern Water has no power regarding this. The power belongs to the Highways Agency and is regulated by the Environment Agency. Traders are required to discharge into the foul sewer after an interceptor. Useful Environment Agency PPGs on pollution prevention guidelines have been provided (3 - Use and design of oil separators in surface water drainage systems and 13 - vehicle washing and cleaning). District Cllr Ganly was asked to see whether Rother's Environmental Health Department have any interest in this part of the business.
    4. Use and disposal of polishes, rags etc. The Clerk will ascertain whether a check can be made that the COSHH (Control of substances hazardous to health) regulations are being met by Budget Car Company regarding use of polishes and storage of rags etc.
    5. Blocking of interactive 30mph speed sign. It was suggested that the interactive speed sign is sometimes blocked by large vehicles belonging to the Budget Car Company parking in front of the sign.
C11/12.20

Aim 3 To help provide Amenities and Services in Sedlescombe

  1. Footpaths and bridleways. It was noted that Jo Williams is the new Rights of Way Access officer responsible for enforcement and resolving issues strategically and Vicky Fletcher is the Rights of Way officer responsible for reactive work and inspections for this area. Matt Harper has a county-wide role covering all areas. The following issues remain outstanding:
    1. Footpath 34, New England Lane. Clearance.
    2. Footpath 6, Balcombe Green. Surface drainage.
    3. Bridleway 21, Stream Lane. Gate repairs now the responsibility of the landowner despite the gates being installed by the footpaths working group.
    4. Bridleway 14, Compasses Lane. Concealment of stone marker. Passed to East Sussex County Council.
  2. Sportsfield
    1. Proposed extension of Sportsfield (see Minute C10/11.110.1). It was noted that the Sports Association continues with its negotiations with Pestalozzi IVT although the initial annual rental figure proposed by Pestalozzi was considerably more than expected.
    2. Sportsfield Parking. Pestalozzi is objecting to parking in Ladybird Lane by Sportsfield users, contrary to the covenant on the land. Additional parking space is needed. For referral to the Sedlescombe Playing Field and Recreation Ground Trust about possible use of the area in front of the tennis courts. If the Sports Association wishes to extend the existing car park at the Sportsfield, it might be possible to undertake the work at the same time as the contractors doing Ladybird Lane are on site (October/November 2011). However, planning permission would be required and, if the extended car park can accommodate more than fifty cars, measures will need to be put in place to prevent oil polluting the environment.
    3. Tennis courts for football. It was noted that the Sports Association might be interested in using the tennis courts for football training if a multi-use surface could be provided. Floodlighting could extend the use. For referral to the Sedlescombe Playing Field and Recreation Ground Trust.
    4. Garage at car park (NB the car park remains the responsibility of the Parish Council). To note that the Sports Association is expected to move the garage to beside the pavilion in the near future. This could then be used by the Cricket Club for storage of their equipment. The garage will need repair and cladding by the Sports Association as required by the planning permission.
    5. Buildings at car park. It was noted that the Council would still like to reach the situation where there are no buildings at the car park in order to make maximum use of the area for parking.

      It was noted that the Bexhill Football Club have contacted the Sports Association about possibly taking the portacabin and this is being pursued currently by Ashley Davey. A councillor might also be interested.

      The Sports Association would like permission to bring another garage (wood clad) to the car park. which could be shared between the Sports Association (for grounds maintenance equipment) and the Sedlescombe Societies Association (for storage of tables and chairs for the annual village fete). The Council would prefer to see a decent storage building rather than the importation of bits and pieces of buildings and suggested that it should be positioned on the field and not in the car park. Funding is available through the Rother District Council Community Grants Scheme and/or the Awards for All Scheme and Cllr Wright is willing to help with completion of the forms. Planning permission could be required although there is extant planning permission for the Archery Hut which was in that position..

      The blue container which holds football equipment is unlikely to be moved according to the Sports Association.

      It was noted again that, if more than one building/structure is left on the car park, planning permission will have to be sought.
    6. Manhole cover in the Car Park. The collapse for the third time in about 18 months of the manhole cover in the Sportsfield Car Park was reported. Grant Burberry, Chairman of the Sports Association, had suggested that concrete needs to be installed about half a metre out from the manhole. Cllr Rand had contacted the Chairman with the information that he could get it done for £110. This was supported by the Council; the Clerk will obtain the necessary information regarding the contractor.
    7. Pavilion (NB the pavilion and the field are leased to the Sports Association but the Parish Council as landlord retains some powers).
      1. Tiling. To note that Steed Construction Ltd is retiling all three showers (minor repairs carried out previously) in the pavilion. It appears that the skim layer of plaster was put on when the temperature was too cold, resulting in it not adhering to the main plaster correctly.
      2. Graffiti. To note that the Sports Association has removed two patches of graffiti from the outside walls of the pavilion.
      3. Additions to the Pavilion. Paragraph 3 of the Deed of Variation to the Lease requires the Council to give approval to any additions or removals from the pavilion. RESOLVED: That the Council gives approval for the following work to be undertaken by the Sports Association at its own expense::
        1. Installation of loft flooring and a loft ladder.
        2. Installation of a large storage cupboard to be built into the alcove of the pavilion.
        3. Replacement of the green plastic fencing along river side of the Sportsfield with chestnut pale fencing (metal fencing to remain as existing).
        4. Installation of chestnut pale fencing around the cricket square instead of Green plastic fencing.
    8. Litter at the Sportsfield and pavilion clock - issues raised by local resident. It was noted that the Sports Association is discussing with the Football Club the employment of a caretaker/groundsman. The clock will be kept working if the loft ladder is in place.
    9. Fencing at front of Sportsfield. The Sports Association committee has agreed that the Parish Council can now carry out the work. The Chairman opened two quotes (1) from John Grice Property and Garden Improvements and (2) from D&B Fencing, for removal of the existing chainlink fencing and concrete posts and installation of a 2-rail Sussex post and rail fence along the entire frontage apart from the access by the pavilion and the proposed disabled pedestrian gateway (field gate to be removed).Quotes will be obtained for mixed beech hedging to be planted in front. RESOLVED: That quotation No.14295 received from D&B Fencing of Sedlescombe Sawmills for £725 including VAT is accepted. A current certificate of public and product liability insurance of £2,500,00 and a certificate of employer' liability insurance had been provided. It was also noted that the Company holds a current Waste Carrier Licence No.CB/HM3883PL.

      RESOLVED: That a clear direction sign to the Sportsfield Car Park should be provided somewhere at the front of the Sportsfield/Pestalozzi entrance as visitors often end up at the Cottage Lane entrance to Pestalozzi.
    10. Ladybird Lane. For the benefit of new councillors, it was noted that the Parish Council has agreed to contribute £4000 towards surfacing the Lane and had expected this to be done this month. However, according to Paul Evans, Director of Pestalozzi, the whole job ie road junction alterations and the Lane repairs are expected to be done by the same contractor, probably not until October/November 2011.
      Pestalozzi will sign a Section 278 agreement with East Sussex County Council regarding the road alterations at the junction of Ladybird Lane with Chapel Hill and the B2244, possibly in the next month. Trial holes by East Sussex County Council re the gas main are scheduled for May 2011 to establish whether the main will need to be encased in concrete prior to the Section 278 work or whether it is deep enough for it to be left as it is.
  3. Public Transport
    1. It was noted that a new 'flexible' service has been introduced by Battle Area Community Transport with the help of a 'start-up' grant from ESCC. Potential passengers are required to contact BACT at least 48 hours before they wish to travel. Local pick-ups include Sedlescombe. The bus starts its journey at Battle at 0930 and aims to arrive at Tenterden at approximately 1100. The return journey starts from Tenterden at 1430. The service is scheduled to operate on the fourth Friday of even numbered months. The term "even numbered months" appears to mean different things to different people.
    2. Incorrect placement of bus stops in Sedlescombe. Bus stop signs (a total of 3,000 across the county) have been installed in Sedlescombe by the County Council without any reference to local people. One stop marked "Coach & Horses" has been placed outside the Queen's Head on the corner of Brede Lane. It is expected that Bill Killick of ESCC will meet the Clerk next week to talk about the various problems that have been raised since these posts were installed last week including blocking the interactive speed sign outside the old School in The Street.

      Members were informed that these new signs have a number on them which can be texted to find the relevant bus timetable.
  4. Public car park in Brede Lane.
    1. Rother District Council Agency Agreement. The 5-year Agency Agreement between Rother DC and the Parish Council for maintenance of the grass and trees in Brede Lane Car Park expired on 31/03/11. A revised document has been drafted by Rother with various amendments. RESOLVED: That the Parish Council approves a Brede Lane Car Park grounds maintenance agreement with Rother DC with the following main points:
      1. A ten-year period (up from five years) plus a proviso that the agreement will be subject to the outcome of Rother District Council's review of car parks in the District.
      2. First annual payment of £295.03 exclusive of VAT rising annually in line with the Consumer Price Index for grass cutting every two weeks, half moon edging annually, herbicide treatment annually and maintenance of 3 (down from 11) young trees in front of the toilets, one of which needs replacement.
    2. Alteration of the layout of the Brede Lane car park. Complaints had been received re the markings on the car park. RESOLVED: That the Clerk is authorised to request Rother to alter the markings at the car park to make it clear which way out should be taken.
    3. Other. Rother had been informedby the Clerk that the grit bin had been overturned as well as about the dead tree outside the public conveniences.

  5. Mobile play project for children aged 5-16 years. "Active Play" can provide equipment free of charge for children and young people such as play equipment, mobile skate park, mobile dance mats, Nintendo wii with screen etc. However, they make a minimal charge for each session. Blocks of sessions, one-offs, attendance at events, fetes etc. are available. RESOLVED: That the information regarding "Active Play" should be passed on to the School.
C11/12.21

Aim 4 To support business and rural employment in Sedlescombe

  1. It was noted that illegal advertising on the East Sussex highway by Carr Taylor Vineyards has been reported to East Sussex County Council and despite affirming that it would not happen again, an advertising sign was displayed at the bottom of Chapel Hill over the Easter weekend.
C11/12.22

Aim 5 To protect and enhance Sedlescombe's built and natural environment

  1. Carbon Reduction Workshop run by Rother Voluntary Action, 26/05/11 10:30 to include a light lunch and networking at Robertsbridge Village hall. No action.

  2. It was noted that energy monitors can now be borrowed from libraries in East Sussex for three weeks at a time. This includes from the mobile library that visits Park Shaw, Sedlescombe on alternate Thursdays between 10:50 and 11:25. The next scheduled stop is on Thursday 19 May.

  3. Red Barn Field Nature Park. It was noted that the Heras fencing has been removed and erection of a replacement fence has started although there appears to be some sort of hold up.

  4. Sedlescombe Hedgerow survey. It was noted that training for the hedgerow survey will take place in Sedlescombe Village Hall between 1000 and 1300 on Friday 20 May 2011 and then in Red Barn Field Nature Park.

 

   
  Chairman.......................................... Date.................................................................