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EMERGENCY PLANNING AGENDA

TERMS OF REFERENCE OF EMERGENCY PLANNING COMMITTEE -

  1. To draw up and amend the Sedlescombe Emergency Plan in liaison with Rother District Council.
  2. To act in the event of an emergency as detailed in the Plan

 

YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF THE EMERGENCY PLANNING COMMITTEE OF SEDLESCOMBE PARISH COUNCIL TO BE HELD ON TUESDAY 28 JUNE 2011 AT 20:00 IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL

MEMBERS: Cllr Chapman, Martin, Mitchell, Reynolds
Councillor Wright (Chairman of the Council), Councillor Vine-Hall (Vice-Chairman of the Council)

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E11/12.1 Election of the Chairman of the Committee for the ensuing year.
E11/12.2 Apologies and reasons for absence.
E11/12.3

To receive disclosures of personal and prejudicial interests from Councillors on matters to be considered at the meeting in accordance with the adopted Code of Conduct 2007.

Councillors should state:

  1. The Agenda number (last number only - the remainder of the number is the financial year).
  2. Whether the interest is
    1. personal (remain in the meeting for the whole agenda item) or
    2. personal/prejudicial (leave the meeting for the public involvement and Council debate on the agenda item.
  3. The reason for the interest.
  4. Whether, if the Chairman permits, they will, at the appropriate time, make representation, answer questions or give evidence to the Council regarding any item where they have declared a prejudicial interest.

Please note:

  1. If a member becomes aware, during the course of a meeting, of an interest that has not been disclosed at the start of the meeting, he/she must immediately disclose it.

  2. A personal interest is prejudicial if a member of the public with knowledge of the relevant facts would reasonably regard it as so significant that it is likely to prejudice a member's judgement of the public interest AND it relates to a financial or regulatory matter.

  3. Members should repeat the declarations when the agenda items are announced by the Chairman.
E11/12.4 Public participation. Chairman to ask any members of the public whether they wish to make representation, answer questions or give evidence with regard to items on the agenda. At the Chairman's discretion, the public will be allowed to make their representations etc. at the beginning of the appropriate agenda item, after prejudiced members' participation. The Chairman should inform the public that their names will be recorded and representations etc. minuted.
E11/12.5 Minutes. To Resolve: That the Chairman of the Committee is authorised to sign the Notes of the Emergency Planning Working Group held on 10/04/07.
E11/12.6 Arising from the Notes
6.1 Emergency Packs in the Village Hall.
6.2 Lists of vulnerable people.
6.3 Communication
E11/12.7 Review of Emergency Plan
E11/12.8 Other Emergencies
E11/12.9 Date of next meeting of the Emergency Planning Committee. 6th September 2011
 

Mrs P Raymond
Clerk/Responsible Financial Officer, Sedlescombe Parish Council
01424 870508

22 June 2011