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EMERGENCY PLANNING MINUTES

MINUTES OF THE MEETING OF THE EMERGENCY PLANNING COMMITTEE OF SEDLESCOMBE PARISH COUNCIL HELD ON TUESDAY 28 JUNE 2011 IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL, 20:00 to 20:30

MEMBERS: Cllr Martin (Chairman), Cllrs Chapman, Mitchell
Councillor Wright (Chairman of the Council)

Mrs P Raymond (Clerk to the Parish Council)

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E11/12.1 Election of the Chairman of the Committee for the ensuing year. RESOLVED: That Cllr Martin be Chairman of the Committee for the ensuing year.
E11/12.2 Apologies and reasons for absence. Cllr J Vine-Hall. Unexpected commitment.
E11/12.3

Disclosures of personal and prejudicial interests from Councillors on matters to be considered at the meeting in accordance with the adopted Code of Conduct 2007. None.

E11/12.4 Public participation. No public present.
E11/12.5

Minutes. RESOLVED: That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Emergency Committee held on 10/04/07.

E11/12.6 Arising from the Notes
6.1 Emergency Packs in the Village Hall. Previously it had been said that Cllr Mrs Glew, Trustee of Sedlescombe Village Hall, would have custody of the emergency packs. The Chairman will ask Cllr Glew.
6.2

Lists of vulnerable people. At the last meeting, members of the group agreed to make lists of people in their areas who could be vulnerable in the event of an emergency.

 

It was agreed that lists from various sources such as the Friendship Club and Neighbourhood Watch Co-ordinators and members' own knowledge should be used to compile current lists of vulnerable people.

6.3 Communication. Previously it had been agreed that communication is the key need in an emergency. Walkie-talkie radios were being considered four years ago. It was considered by the Committee that communication would be between neighbours if required.
E11/12.7

Review of Emergency Plan. The latest Plan is dated January 2005. To be updated by the Chairman to include the names of committee members as Emergency Response Wardens etc. It was suggested that local residents be encouraged to offer their services or equipment in the case of an emergency by including a tear-off slip with the October Bulletin.

 

Parts of the Emergency Plan could be included in the 2012 Annual Report and Directory but names of volunteers offering help will not be included in the public domain.

E11/12.8 Other Emergencies. Whilst most emergencies in the parish are likely to be weather-related, there is also the possibility of road accidents that involve hazardous substances.
E11/12.9 Date of next meeting of Emergency Planning Committee. 06/09/11 at 18:30.
 

 

Chairman................................................. Date................................................