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COUNCIL MEETING AGENDA

TO ALL MEMBERS OF SEDLESCOMBE PARISH COUNCIL

YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF THE SEDLESCOMBE PARISH COUNCIL TO BE HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL (SIDE ENTRANCE) ON
TUESDAY 8 NOVEMBER 2011 STARTING AT 19:00

PLEASE NOTE THAT THIS MEETING IS OPEN TO MEMBERS OF THE PUBLIC WHO MAY, AT THE CHAIRMAN'S DISCRETION, SPEAK ABOUT MATTERS ON THIS AGENDA (SEE BELOW). MATTERS RAISED WHICH ARE NOT ON THE AGENDA WILL BE INCLUDED ON A FUTURE AGENDA.

MEMBERS: Cllr V Wright (Chairman), Cllr J Vine-Hall (Vice-Chairman), Cllrs Roy Chapman, Pauline Glew, Julian Heap, Pat Martin, Jenny Mitchell, John Reynolds

Open Forum
County Councillor Jones invited to speak
District Councillor Ganly invited to speak

PCSO Demetrius Georghiou invited to speak

Line
C11/12.53 Apologies and reasons for absence.
C11/12.54

Interests. To receive disclosures of personal and prejudicial interests from Councillors on matters to be considered at the meeting in accordance with the adopted Code of Conduct 2007. The disclosure must include the nature of the interest.

 

If a member becomes aware, during the course of a meeting, of an interest that has not been disclosed under this item he/she must immediately disclose it. They may remain in the meeting and take part fully in discussion and voting unless the interest is prejudicial.

 

A personal interest is prejudicial if a member of the public with knowledge of the relevant facts would reasonably regard it as so significant that it is likely to prejudice a member's judgement of the public interest and it relates to a financial or regulatory matter.

 

Members are reminded to repeat the declarations when the items are announced by the Chairman.

C11/12.55 Prejudiced members' participation. Chairman to ask prejudiced members whether they wish to make representation, answer questions or give evidence to the Council with regard to items on the agenda. At the Chairman's discretion, members will be allowed to make their representations etc. at the beginning of the appropriate agenda item and to leave the meeting during the representations made by the public and the deliberations of the Committee.
C11/12.56 Public participation session. Chairman to ask any members of the public whether they wish to make representation, answer questions or give evidence with regard to items on the agenda. At the Chairman's discretion, the public will be allowed to make their representations etc. at the beginning of the appropriate agenda item, after prejudiced members' participation. The Chairman should inform the public that their names will be recorded and representations etc. minuted.
C11/12.57
Minutes. To resolve: That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 13/09/11.
C11/12.58 Minutes of Meetings of Committees
  1. Planning Committee. To Resolve: That the Minutes of the Meetings of the Planning Committee held on 20/09/11, 11/10/11 are received.
  2. Finance Committee. To Resolve: That the Minutes of the Meeting of the Finance Committee held on 18/10/11 are received.
    1. Arising from the Finance Committee Meeting - To consider draft Sedlescombe Tennis Courts consultation.
  3. Emergency Planning Committee. To Resolve: That the Minutes of the Meeting of the Emergency Planning Committee held on 01/11/11 are received.
C11/12.59 Potential housing development in Sedlescombe
  1. East View Terrace. Demolition of 35 garages and replacement with four flats, 4x2-bed houses and 1x 2-bed bungalow. Proposal by Amicus Horizon. Initial meeting attended by the Chairman, Vice-Chairman and Clerk. To give first consideration to Amicus Horizon's proposal.
  2. Brede Lane, adjacent to Street Farm. New development of housing (40-45 properties), new pre-school building and extension of school playing fields. To give first consideration to proposal by DPP Planning Consultants.
C11/12.60 Budget Car Company update
C11/12.61 Reports from representatives. To receive reports as follows:
  1. Rother Association of Local Councils
  2. Village Hall Trust
  3. Sports Association
  4. Tree Warden
  5. NHW representative
  6. Transport representative
  7. Any other representative
C11/12.62

Invitations to meetings

  1. Invitation to Muddy Boots meeting, 10/11/11 at The Watch Oak, Battle, 14:00.
  2. Invitation to AGM of Rother Voluntary Action, Thursday 17/11/11, 14:30 to 16:00 at Victoria Hall, London Road, Bexhill. This year's theme is "Maximising community potential" and the impact of local action plans, localism and coming trends.
  3. Invitation to a workshop on "Ageing Well in Rother", Tuesday 22 November, 09:45 to 16:00 to include a light lunch and teas and coffees. Book a place through Becky Jukes at East Sussex County Council on 01273 336209 or e-mail becky.jukes@eastsussex.gov.uk no later than 11/11/11.
  4. Invitation to AGM of Brede High Woods - a meeting for local people to discuss works and plans for the woods - on Wednesday 30 November 2011, 19:30-21:00, Brede Village Hall. All welcome. Mince pies and tea and coffee will be provided. Please let James Luxton on 0845 2935734 or jamesluxton@woodlandtrust.org.uk know if you will be attending.
C11/12.63

Training

  1. RVA Funding workshop. 08/11/11.
  2. Planning training. Wednesday 23/11/11, Brede Village Hall.

    The purpose of this session is to provide any interested Members or Clerks with guidance on how to properly assess planning applications and interpret plans. It will be delivered by SALC’s planning consultant, Patrick Coffey, a former Wealden District Council Planning Development Manager.

C11/12.64

Power of well-being. To resolve: That, in accordance with Sections 2 and 4 of the Local Government Act 2000 extended by the Local Government and Public Involvement in Health Act 2007, Sedlescombe Parish Council confirms that it has met all the conditions relating to the power of well-being as follows:

  1. It has a qualified Clerk.
  2. All vacancies were filled in the last election.
  3. 80% of Sedlescombe parish councillors have been trained in the use of the well-being power.
  4. A statement of intent as to community engagement has been published.
To note that eligibility will last until the day before the annual meeting in the next year of ordinary elections. The power will allow the Council to promote the economic, social or environmental well-being of the area and can be used for the benefit of the whole or part of the Council's area and/or all or any persons resident or present in the Council's area.
C11/12.65 Casual Vacancy
C11/12.66

To receive the Clerk's Report.

  1. Report of relevant issues raised at the meeting of Rother Clerks' held on 10/10/11.
  2. To note that a copy of the Village Green Byelaws have been displayed on the Parish Council noticeboard on the wall of the shop.
C11/12.67 Finance (to follow)
  1. Bank Reconciliations. To approve bank reconciliations at the end of September and October 2011.
  2. Cheques. To ratify the October cheque list and approve the November 2011cheque list. 
C11/12.68

Magazines/newsletters. To note receipt of the following magazines/newsletters:

  1. Clerks and Councils Direct.
C11/12.69

Consultations. To consider the following consultations

  1. Proposed Parliamentary Constituency Boundaries. The Battle & Bexhill Constituency is expected to be abolished. Two new constituencies, Bexhill and The Weald, are planned with the Ewhurst & Sedlescombe Ward being included in The Weald. The Chairman asks that you consider the draft submission to the Commission by John Barnes.
  2. East Sussex, South Downs and Brighton & Hove Waste and Minerals Plan, 27/10/11 to 08/12/11. See report here.
C11/12.70

Aim 1 To achieve an Informed and Participating Sedlescombe Community

  1. Pestalozzi International Village.
    1. Invitation from the Pestalozzi International Village for the Chairman to join the Pestalozzi Council.
    2. Parking in Ladybird Lane in connection with football at the Sportsfield.
    3. Ladybird Lane surface.
    4. Junction Chapel Hill, Ladybird Lane and B2244.
    5. Additional 8am bus to take College students directly to SCCH easing pressure on space on the bus.
    6. Pestalozzi Open Afternoon, Saturday 03/12/11, 14:00 to 17:00. The afternoon will include guided tours of the facilities, the chance to meet staff and students and the opportunity to view their archive display. There will be mince pies and mulled wine and a special performance by students at 16:00. All welcome.
  2. Diamond Jubilee events 2012.
  3. Celebration of The Queen's Diamond Jubilee by reprinting the "Welcome to Sedlescombe" for the Brede Lane Car Park.
  4. Proposed forthcoming Parish Plan (Cllrs Vine-Hall and Reynolds). Alternatively to consider Rother Voluntary Action or Action in rural Sussex schemes.
  5. Arrangements for the 2012 Annual Assembly of the Parish Meeting of Sedlescombe.
C11/12.71

Aim 2 To achieve a Safe and Healthy Sedlescombe Community

  1. Playground inspections.
C11/12.72

Aim 3 To help provide Amenities and Services in Sedlescombe

  1. Village Maintenance Team. To consider maintenance that should be added to the 2012 Sedlescombe Village Maintenance Team list. This could include work to footways, signs, guide posts, drain clearance, replacing missing kerbs, removal of redundant street furniture, repair of verges, hand trimming of hedges on the highway, minor pothole repairs.
  2. Rural Broadband
    1. Update from Graham Burgess, Head of Regeneration and Estates, Rother District Council.
    2. Parish and Town Council Broadband Implementation Conference, Thursday 01/12/11, Uckfield. Maximum 2 persons.
  3. Brede Lane Car Park Management Agreement. To note that a new 5-year agreement has been signed by the Chairman and Vice-Chairman.
  4. Public footpaths and bridleways
    1. Bridleway 21, Footpaths 34 and 6.
    2. Bridleway 14.
    3. Footpath 10 clearance and waymarks.
    4. Footpath 2b, clearance.
 

Mrs P J Raymond

Clerk/RFO

Sedlescombe Parish Council

Woodland Cottage, Chapel Hill

Sedlescombe, BATTLE

TN33 0QX

2 November 2011