SPC logo

FINANCE AGENDA

YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF THE FINANCE COMMITTEE OF SEDLESCOMBE PARISH COUNCIL TO BE HELD ON TUESDAY 13 DECEMBER 2011 AT 19:00 IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL

MEMBERS: Cllr Glew (Chairman), Cllrs Chapman, Heap, Martin
Councillor Wright (Chairman of the Council), Councillor Vine-Hall (Vice-Chairman of the Council)

Line
F11/12.44 Apologies and reasons for absence.
F11/12.45

To receive disclosures of personal and prejudicial interests from Councillors on matters to be considered at the meeting in accordance with the adopted Code of Conduct 2007.

Councillors should state:

  1. The Agenda number (last number only - the remainder of the number is the financial year).
  2. Whether the interest is
    1. personal (remain in the meeting for the whole agenda item) or
    2. personal/prejudicial (leave the meeting for the public involvement and Council debate on the agenda item.
  3. The reason for the interest.
  4. Whether, if the Chairman permits, they will, at the appropriate time, make representation, answer questions or give evidence to the Council regarding any item where they have declared a prejudicial interest.

Please note:

  1. If a member becomes aware, during the course of a meeting, of an interest that has not been disclosed at the start of the meeting, he/she must immediately disclose it.

  2. A personal interest is prejudicial if a member of the public with knowledge of the relevant facts would reasonably regard it as so significant that it is likely to prejudice a member's judgement of the public interest AND it relates to a financial or regulatory matter.

  3. Members should repeat the declarations when the agenda items are announced by the Chairman.
F11/12.46 Public participation. Chairman to ask any members of the public whether they wish to make representation, answer questions or give evidence with regard to items on the agenda. At the Chairman's discretion, the public will be allowed to make their representations etc. at the beginning of the appropriate agenda item, after prejudiced members' participation. The Chairman should inform the public that their names will be recorded and representations etc. minuted.
F11/12.47 Minutes. To Resolve: That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Finance Committee held on 18/10/11.
F11/12.48

Administration costs

  1. Allowances. To Resolve: That £250 is allocated for the Chairman's Allowance in 2012/13.
  2. Clerk's Salary. To Resolve: That the Clerk's Salary is held at £13,768.65 in 2011/12 and 2012/13 unless recommendations to amend clerks' salaries is announced by SALC/SLCC. This is based on Salary Scale level 30 and 20 hours/week employment.
  3. Clerk's Employment costs 2012/13. To Resolve: That a budget figure of £15,000 is included in the 2012/13 budget to cover the cost of employing the Clerk.
  4. Insurance. To Resolve: That a budget figure of £1,080 is included in the 2012/13 budget based on an indicative premium figure from Came & Company for a 3-year Long-term Agreeement with a 5% No Claims Bonus.
  5. Maintenance of offices. To Resolve: That the Clerk is paid £200 in 2012/13 for maintaining the Council's office in her home, known as "Maintenance of offices".
  6. Subscriptions to other bodies. To Resolve: That £750 is allocated in 2012/13 for the payment of subscriptions.
  7. Election Expenses. To Resolve: That nil is allocated for election expenses for the 2012/13 financial year.
  8. Website, computer, software. To note that the Council's scanner has failed and has been disposed of. The Clerk is now using her own scanner.
F11/12.49

Job Update. To consider the latest Jobs Report and make decisions where necessary. (Highlighted items to be considered/approved/noted as appropriate.)

F11/12.50

Funding

  1. Public Works Loan Board loans
  2. Other possible grant aid
F11/12.51 Superfast Broadband
F11/12.52 Celebration of Diamond Jubilee next year. Sedlescombe Green WI is proposing to arrange a picnic on the Sportsfield. Some funding will be required.
F11/12.53

Budget Monitoring

  1. Budget 2011/12 and expenditure to end November 2011.
    1. Income and Expenditure. To resolve: That the income and expenditure to the end of November 2011 against the 2011/12 budget is noted.
    2. Summary. To resolve: That the statement of funds at the end of November 2011 against the 2011/12 budget is noted.
F11/12.54 Second draft 2012/13 Budget
 

Mrs P Raymond
Clerk/Responsible Financial Officer, Sedlescombe Parish Council
01424 870508

5 December 2011