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SEDLESCOMBE PARISH COUNCIL

RESOLUTIONS

Finance 06/09/11

F11/12.18 That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Finance Committee held on 28/06/11.
F11/12.19.1 2011/12 Budget Monitoring. That the 2011/12 First Review Figures are accepted.
F11/12.19.2 Use of funds. That the £111.69 being held in the Village of the Year prize money fund is put towards installation of planters on the Village Green (recommendation approved by Council 13/09/11).
F11/12.21.2 That the Internal Financial Controls adopted by the Parish Council are effective.
F11/12.21.3 That Mrs Alexander is appointed to carry out the annual internal audit of the 2011/12 accounts at the cost of £125.
F11/12.21.4 That the satisfactory completion of the external audit of the 2010/11 accounts is noted.
F11/12.23.2 That the Parish Council approves the extension of the Rother District Council/Parish Council grounds maintenance agreement for the Brede Lane Car Park for a five year term and notes payment of £295.03 is to be made (recommendation approved by Council 13/09/11).
F11/12.24.1 That the Council's Playground Inspection Arrangements of a weekly councillor inspection and an annual professional inspection is satisfactory considering the use made of the playground (recommendation approved by Council 13/09/11).
F11/12.24.2 That Digley Associates should be appointed to carry out the playground inspection for 2012 (recommendation approved by Council 13/09/11).
F11/12.25 That tree surgery expert Councillor Martin should provide a report on his inspection of all trees in public areas for which the Parish Council is responsible.
F11/12.29.1 That Roger's Gardening Services should be awarded the Grounds Maintenance Contract for 2012 under the same terms and for the same payment with the proviso that mowing should not be done on Sundays or Bank Holidays.
F11/12.29.2 That Roger's Gardening Services should be awarded the Litter Contract for 2012 under the same terms and for the same payment.
F11/12.29.3 That a quotation should be obtained from Languard for weedkilling under the same terms for 2012.
F11/12.29.5 That a quotation should be obtained from Came & Company for renewal of the Council's insurances in 2012.
F11/12.31 That, subject to approval of works to the part of the ditch from the south east corner of the field to the river, the Council agrees to clear the ditch from the rear garden of West Lodge as far as the gate into the Sportsfield Car Park this year but that the Association will then be expected to retain responsibility for its ongoing clearance as detailed in the Parish Council/Sports Association Lease.
F11/12.31 That the Clerk will contact Fred Ham, Chairman of the Sedlescombe Football Club or Pestalozzi regarding the ditch from the south east corner of the Sportsfield to the river to seek approval for clearance of this part of the ditch and a contribution towards its cost.
F11/12.31 That the Clerk will contact Pestalozzi to seek a contribution towards the cost of ditch maintenance because of Pestalozzi's plans to cut channels across the verge from the resurfaced Ladybird Lane to take water from the road swiftly into the ditch.
F11/12.31 That the Council provisionally accepts a quotation from Mayell Groundworks Ltd for £1100 plus VAT to clear the whole ditch as soon as possible from the rear garden of West Lodge to the River subject to obtaining approval from the Sports Association or the Football Club or Pestalozzi for the part from the south east corner of the field to the river.
F11/12.32 That, in accordance with the Parish Council's financial regulations, BEM Builders & Decorators Ltd's quotation of £1580 plus VAT is accepted for repairs to the bus shelter.
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