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COUNCIL MEETING AGENDA

TO ALL MEMBERS OF SEDLESCOMBE PARISH COUNCIL

YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF THE SEDLESCOMBE PARISH COUNCIL TO BE HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL (SIDE ENTRANCE) ON
TUESDAY 10 JANUARY 2012 AT 19:00

PLEASE NOTE THAT THIS MEETING IS OPEN TO MEMBERS OF THE PUBLIC WHO MAY, AT THE CHAIRMAN'S DISCRETION, SPEAK ABOUT MATTERS ON THIS AGENDA (SEE BELOW). MATTERS RAISED WHICH ARE NOT ON THE AGENDA WILL BE INCLUDED ON A FUTURE AGENDA.

MEMBERS: Cllr V Wright (Chairman), Cllr J Vine-Hall (Vice-Chairman), Cllrs Roy Chapman, Rod Eldridge, Pauline Glew, Julian Heap, Pat Martin, Jenny Mitchell, John Reynolds

Open Forum
County Councillor Jones invited to speak
District Councillor Ganly invited to speak

PCSO Demitrius Georghiou invited to speak

Line
Chairman to welcome Rod Eldridge to his first Council Meeting since being co-opted to the Parish Council. To note that Mr Eldridge has signed his Declaration of Acceptance of Office.
C11/12.91 Apologies and reasons for absence.
C11/12.92

Interests. To receive disclosures of personal and prejudicial interests from Councillors on matters to be considered at the meeting in accordance with the adopted Code of Conduct 2007. The disclosure must include the nature of the interest.

 

If a member becomes aware, during the course of a meeting, of an interest that has not been disclosed under this item he/she must immediately disclose it. They may remain in the meeting and take part fully in discussion and voting unless the interest is prejudicial.

 

A personal interest is prejudicial if a member of the public with knowledge of the relevant facts would reasonably regard it as so significant that it is likely to prejudice a member's judgement of the public interest and it relates to a financial or regulatory matter.

 

Members are reminded to repeat the declarations when the items are announced by the Chairman.

C11/12.93 Prejudiced members' participation. Chairman to ask prejudiced members whether they wish to make representation, answer questions or give evidence to the Council with regard to items on the agenda. At the Chairman's discretion, members will be allowed to make their representations etc. at the beginning of the appropriate agenda item and to leave the meeting during the representations made by the public and the deliberations of the Committee.
C11/12.94 Public participation session. Chairman to ask any members of the public whether they wish to make representation, answer questions or give evidence with regard to items on the agenda. At the Chairman's discretion, the public will be allowed to make their representations etc. at the beginning of the appropriate agenda item, after prejudiced members' participation. The Chairman should inform the public that their names will be recorded and representations etc. minuted.
C11/12.95

Minutes. To resolve: That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 03/01/12.

C11/12.96 Minutes of Meetings of Committees
  1. Planning Committee. To Resolve: That the Minutes of the Meetings of the Planning Committee held on 15/11/11, 13/12/11 and 03/01/12 are received.
  2. Finance Committee. To Resolve: That the Minutes of the Meeting of the Finance Committee held on 13/12/11 are received.
C11/12.97 Reports from representatives. To receive reports as follows:
  1. Rother Association of Local Councils
  2. Village Hall Trust
  3. Sports Association
    1. Cllr Martin's report.
    2. Problems with parking in Ladybird Lane.
    3. Garage move.
    4. Pavilion inspection Cllrs Heap and Chapman.
  4. Tree Warden
  5. NHW representative
  6. Transport representative
  7. Any other representative
C11/12.98

To receive the Clerk's Report

  1. To note attempt to develop land in Hawkhurst Road as "a private gypsy site". The site has since been purchased by a local resident.
  2. Highway matters,fly-tipping on Pestalozzi land in Cottage Lane and dead fox in bag in Chapel Hill reported to County/District Councils.
  3. Annual Assembly of Parish Meeting of Sedlescombe. Change of date to Tuesday 17 April 2012.
  4. Archival material. Additional material has recently been provided by Hope Gosse. It includes reference to munitions factories which used to be on the site of Tilly House and then Eaton Walk. Further information needed.
C11/12.99

Sedlescombe Parish Council and the Sedlescombe Playing Field & Recreation Ground Trust

  1. Future general maintenance of the tennis courts - Draft Memorandum of Agreement. To resolve: That following a request from the Sedlescombe Playing Field and Recreation Ground Trust and as the Playing Field is for the benefit of the parish of Sedlescombe, the Council is willing to undertake the entire care, management and control of the Playing Field pursuant to s9(b) of the Open Spaces Act 1906 because the Trust has limited funds. NB The Agreement would make the Parish Council responsible for general maintenance and normal resurfacing but not for works of a capital nature.Further consideration needs to be given to the provisions of the remainder of the Draft Playing Field Trust/Parish Council Agreement once a reply has been received from SALC's Accountant, Mark Mulberry re VAT implications.

  2. Capital work at courts - see Clerk's Report "MUGAs".
    1. To note the request from Sedlescombe Playing Field & Recreation Ground Trust for the Parish Council to allow for the cost of undertaking the following work in its 2012/13 Budget and Precept - Provision of a multi-use games area at the tennis courts with new fencing but including a dividing fence down the centre so that a football kickabout area and tennis/netball use can be separated.
    2. To note the estimates received for this work and advice obtained.
    3. To consider whether the Parish Council should make allowances in its Budget for the capital works and, if this is agreed, how the work could be funded. Members are requested to study the document "Sedlescombe Parish Council 2012-13 Draft Budget" which gives examples of budgets and precepts according to the work approved.Following are various examples:
      1. Precept
      2. Fund-raising locally
      3. Individual donations
      4. Grants from appropriate bodies

  3. Parish Council as Trustee or Parish Council as Local Authority to fund the project? To consider who should undertake the capital work specified in 99.2 above. NB A reply will be needed from SALC's Accountant so that the VAT implications can be considered.
C11/12.100 Finance
  1. Devolution of Services from Rother District Council. To consider a letter from Rother dated 22/12/11 re delegation or devolution of services in the parish to the Parish Council. In Sedlescombe, these are the Public Car Park and Public Conveniences in Brede Lane. The letter states that a) "Town and parish councils need to be aware that devolution may incur some costs which may require local taxation through precept" and b) "Once a service has been devolved to a town or parish council, the District Council would be unable to resume responsibility at a future date should the town or parish wish to relinquish responsibility." Two representatives of the Parish Council are invited to meet with Rother's Devolution Working Group on 24/02/12 to discuss any services or assets which could be devolved to the Parish Council.
    See Clerk's Report dated 06/01/12.
  2. Bank Reconciliations. To approve bank reconciliations at the end of November and December 2011.
  3. Cheques. To ratify the December 2011 cheque list and approve the January 2012 cheque list. 
  4. 2012/13 Precept.
    1. To note that the Government has announced that no "capping" provisions will be imposed on parish and town councils for 2012/13 "although they may in future years". It is expected that most principal local authorities will not be able to raise their precepts by more than 3.5% without triggering a local referendum.
    2. To approve the 2012/13 Budget, to set the 2012/13 Sedlescombe Parish Precept and to authorise the Chairman to sign the precept form. NB The Finance Committee was unable to reach agreement at its meeting on 13/12/11.
C11/12.101

Training

  1. Clerks' Networking Day. To note the following subjects included in the Networking Day on 05/12/11:
    1. The Police Reform & Social Responsibility Act 2011. Changes to Local Police Governance in Sussex. Presentation by Sussex Police Authority.
    2. The Localism Act. Presentation by Hedleys.
    3. The Diamond Jubilee Celebrations. Presentation by Marian Shepherd.
      1. East Sussex Big Lunch.
      2. Diamond Jubilee Beacons.
      3. Diamond Jubilee Woods - NB Cllr Chapman has asked that the Council considers planting an oak tree in Sedlescombe to mark the Diamond Jubilee of the Queen.
      4. Thames Pageant. Hastings fishing boat to represent East sussex.
      5. Street parties. Rother DC is waiving the fee of £100 for applications for street parties held 2-5 June 2012. Applications must be received by Rother before 06/04/12.
    4. Dealing with difficult people. Presentation by Hedleys.
    5. Financial matters update. Presentation by Mark Mulberry.
  2. Councillor Briefing and Update. The next course locally is to be held at Leeford Place Hotel, Whatlington on 21 and 22 September 2012.
  3. Localism Conference. 20/04/12 at East Grinstead.
  4. Clerks' Networking Days. 21/05/12 at Reigate Manor Hotel, Surrey and 09/11/12 at Lodge Hill, West Sussex.
  5. Legal & Finance Day on 11/09/12 at Leeford Place Hotel, Whatlington.
C11/12.102

Aim 1 To achieve an Informed and Participating Sedlescombe Community

  1. Superfast Broadband.
  2. Public footpaths and bridleways.
  3. To consider the request from the High Weald Bridleways Group Committee for a representative to be appointed to attend meetings of this Group.
  4. Community Friends Project.
  5. Postponement of new Parish Plan consultation.
  6. Core Strategy, comments regarding Sedlescombe other than from Parish Council. See Clerk's Reports Core Strategy Representation and Core Strategy Representation II.
C11/12.103

Aim 2 To achieve a Safe and Healthy Sedlescombe Community

  1. Parking
    1. Brede Lane. Vehicles parking in Brede Lane day and night. Complaint from resident.
    2. On B2244 close to junction with Short Lane, Balcombe Green. Problems with visibility caused by parked vehicles. Complaint from resident.
  2. Use of Long Lane, Balcombe Green by vehicles. Complaint from resident.
  3. Emptying of reycling bins in Brede Lane Car Park at time children are arriving for School. Reported to Rother.
  4. Reversing school buses. Reported to bus company.
  5. Possible re-opening of rear entrance of School. Discussing with headteacher.
  6. Staggering of leaving times of pupils. Being considered by School/Governors.
  7. Playground inspections by councillors.
  8. Complaint about dog fouling in Sedlescombe. Reported to PCSO Georghiou.
  9. Request for permission to put up a "Geese crossing" sign on Village Green. (Bob Harris)
C11/12.104

Aim 4 To support business and rural employment in Sedlescombe

  1. Invitation to businesses to advertise in the 2012 Sedlescombe Directory. To note that local businesses have been invited to advertise in the 2012 Directory for at least £21 including VAT.
  2. Invitation to businesses to take a display table at the Annual Parish Assembly. To note that local businesses have been invited to take a display table at the Annual Parish Assembly on 17/04/12.
C11/12.105

Aim 5 To protect and enhance Sedlescombe's built and natural environment

  1. To receive the Hedgerow survey report.
  2. Red Barn Field tree removal and hedge replacement (added following request from resident and site meeting with Cllr Martin).
 

Mrs P J Raymond

Clerk/RFO, Sedlescombe Parish Council

01424 870508

sedlescombe@freezone.co.uk

4 January 2012