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FINANCE AGENDA

YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF THE FINANCE COMMITTEE OF SEDLESCOMBE PARISH COUNCIL TO BE HELD ON TUESDAY 26 JUNE 2012 AT 19:00 IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL

MEMBERS: Cllrs Chapman, Eldridge, Heap, 1 vacancy

Cllr J Vine-Hall (Chairman of the Council), Cllr P Glew (Vice-Chairman of the Council)

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F12/13.1 To appoint the Chairman of the Committee for the forthcoming year.
F12/13/2 To receive apologies and reasons for absence. Council to approve reasons for absence.
F12/13.3

To receive disclosures of personal and prejudicial interests from Councillors on matters to be considered at the meeting in accordance with the adopted Code of Conduct.

F12/13.4 Public participation. Chairman to ask any members of the public whether they wish to make representation, answer questions or give evidence with regard to items on the agenda. At the Chairman's discretion, the public will be allowed to make their representations etc. at the beginning of the appropriate agenda item, after prejudiced members' participation. The Chairman should inform the public that their names will be recorded and representations etc. minuted.
F12/13.5 Minutes. To Resolve: That the Chairman of the Committee is authorised to sign the Minutes of the Meeting of the Finance Committee held on 27/03/12.
F12/13.6

Job Update

  1. Red Barn Field
    1. Grass cutting
    2. Fruiting hedgerow
    3. Bracken clearance
  2. Sportsfield
    1. Garage
    2. Portacabin
    3. Car park and its extension (see C12/13.24.3)
    4. Direction signs
    5. Drainage pipe from Chapel Hill to ditch (see C12/13.24.5)
  3. Ladybird Lane
    1. Posts along edge of Lane
    2. Surface
  4. Bus Shelter
  5. Village Green
    1. Planters
    2. Noticeboard on shop wall (ESCC Village Maintenance Team)
    3. Proposed flagpost
  6. East View Terrace
    1. Provision of lay-by
  7. Playing Field Trust
    1. Public Playing Field & Recreation Ground Trust Lottery application result.
    2. Playground equipment.
      1. Klondike - plank to be replaced (see C12/13.4.3)
      2. Ropes on ground (see C12/13.4.1 for suggestion that the equipment is removed and reset in more concrete when the MUGA is constructed. Also note that the Finance Committee suggested finding funding to replace this equipment in 2013/14.)
    3. Trees
    4. Fences and gates
    5. Litter bins
    6. Seats. See C12/13.25.4.2. Ironwork on seat in play area to be encased in concrete.
  8. Weedkilling Contract
  9. Grounds Maintenance Contract
  10. Litter bins and litter collection
  11. Dog bins and dog bin emptying (£343.20 paid for 2012/13)
  12. Roadside seats
    1. Wooden seat outside Parish Church (ESCC Village Maintenance Team)
    2. Metal seat outside flats at East View Terrace (ESCC Village Maintenance Team)
  13. Brede Lane Car Park
    1. "Welcome to Sedlescombe" board
    2. Discussions with School including proposed path from Gammons Way into the car park
  14. Highways
    1. Siding footway between Village Hall and Parish Church (ESCC Village Maintenance Team)
    2. Cleaning, strimming and trimming signs throughout parish.
 
F12/13.7 Salt Bins. To note that ESCC has asked parish clerks to survey their salt bins and provide results.
F12/13.8

Fingerposts. To note that ESCC is considering what to do about the fingerposts (currently about 500) across the county. Current legislation - Traffic Signs Regulations and General Directions 2002 - stipulates that traditional fingerposts may only be placed on or near road junctions not involving A, B or M roads. ESCC is willing to leave any on A or B roads if parish councils take over their maintenance and a draft agreement has been drawn up. ESCC considers that it would be difficult to divert limited highway funds to the maintenance of wooden fingerposts in rural areas when adequate directions to drivers can be provided for a quarter of the cost. Currently, the Clerk to Rotherfield Parish Council is co-ordinating answers to a simple questionnaire regarding current maintenance of fingerposts which appears to differ between areas.

 

Sedlescombe appears to have three fingerposts - 1) Junction of Chapel Hill and B2244; 2) Junction of New England Lane and Wheel Lane; 3) Junction of Reservoir Lane and roads to Sedlescombe and Brede. Committee to recommend whether the Parish Council should agree to maintain these three fingerposts in accordance with the regulations imposed by ESCC or to allow ESCC to take whatever steps it wishes regarding the fingerposts.

F12/13.9

2012/13 Budget Monitoring

  1. 2012/13 Budget and income and expenditure for the first quarter. To resolve: That the 2012/13 First Quarter Review Figures are accepted.
F12/13.10

Audit of Accounts

  1. To note what was said by Mrs A Alexander in her report following the internal audit of the Council's 2011/12 accounts and to Resolve: That the Internal Audit of the 2011/12 accounts carried out by Mrs A Alexander was satisfactory, that she was independent and competent in carrying out the audit and that her report to the Council was clear and effective in giving the Council confidence in its financial procedures.
  2. To Resolve: That Mrs Alexander is asked if she will carry out the internal audit of the 2012/13 accounts.
  3. External audit of accounts by Mazars.
F12/13.11 Proposed changes to signatories of accounts.
F12/13.12 Savings accounts.
F12/13.13 Power of well-being and Power of General Competence.
F12/13.14 Maintenance of offices. To resolve: That £200 is paid to the Clerk for maintenance of offices in accordance with the 2012/13 Budget.
F12/13.15 Chairman's Allowance. To consider payment of a Chairman's Allowance to meet the costs associated with the position of chairman in accordance with s15(5) of the Local Government Act 1972. NB £255.50 paid to the Chairman last year. £200 in the 2012/13 budget.
 

Mrs P Raymond
Clerk/Responsible Financial Officer, Sedlescombe Parish Council
01424 870508

20 June 2012