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COUNCIL MEETING AGENDA

TO ALL MEMBERS OF SEDLESCOMBE PARISH COUNCIL

YOU ARE HEREBY SUMMONED TO ATTEND THE MEETING OF SEDLESCOMBE PARISH COUNCIL TO BE HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL (SIDE ENTRANCE) ON
TUESDAY 10 JULY 2012 STARTING AT 18:30

PLEASE NOTE THAT THIS MEETING IS OPEN TO MEMBERS OF THE PUBLIC (UNLESS TEMPORARILY EXCLUDED) WHO MAY, AT THE CHAIRMAN'S DISCRETION, SPEAK ABOUT MATTERS ON THIS AGENDA (SEE BELOW). MATTERS RAISED WHICH ARE NOT ON THE AGENDA WILL BE INCLUDED ON A FUTURE AGENDA.

MEMBERS: Cllr J Vine-Hall (Chairman), Cllr P Glew (Vice-Chairman), Cllrs Roy Chapman, Rod Eldridge, Julian Heap, Jenny Mitchell, John Reynolds and 2 other members if appointed.

Line
  18:30
C12/13.37 Exclusion of the public and press. To resolve: That, in accordance with Standing Order 1g, because of the special nature of the business to be transacted, the general public and press are excluded from the meeting.
C12/13.38 Candidates for co-option to the Sedlescombe Parish Council. Council to consider applicants for co-option to the Parish Council including interviewing of candidates.
C12/13.39 Co-option to fill the two current vacancies on the Council. To resolve: That the following persons are co-opted to serve on Sedlescombe Parish Council until the next election expected to be held in May 2015.
  19:00

If present the following people will be invited to give a short verbal report to the Council

  1. County Councillor Jones
  2. District Councillor Ganly
  3. PCSO Demetrius Georghiou
  4. Mrs M Ham (Sedlescombe School Headteacher) - or deputy
  5. Mr Derek Wright
C12/13.40 Apologies and reasons for absence. Council to approve reasons for absence.
C12/13.41

Interests.

  1. To note that the previously-adopted Code under the Local Government Act 2000 ceased to have effect from 01/07/12. Any Code adopted by a local authority must comply with Sections 28(1) and 28(2) of the Localism Act 2011. To consider adoption of a new Code of Conduct in accordance with current guidance.
  2. To receive disclosures of personal and prejudicial interests from Councillors on matters to be considered at the meeting.

NB If a member becomes aware, during the course of a meeting, of an interest that has not been disclosed under this item he/she must immediately disclose it. They may remain in the meeting and take part fully in discussion and voting unless the interest is prejudicial. A personal interest is prejudicial if a member of the public with knowledge of the relevant facts would reasonably regard it as so significant that it is likely to prejudice a member's judgement of the public interest.

Members are reminded to repeat the declarations when the items are announced by the Chairman.

C12/13.42 Public participation session. Chairman to ask any members of the public whether they wish to make representation, answer questions or give evidence with regard to items on the agenda. At the Chairman's discretion, the public will be allowed to make their representations etc at a time agreed by the Chairman. The Chairman will inform the public that their names will be recorded and representations etc minuted.
C12/13.43
Minutes. To resolve: That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 08/05/12.
C12/13.44 Committees
  1. Planning Executive Committee [JM, JR, JH, JV and PG]
    1. To Resolve: That the Minutes of the Meetings of the Planning Committee held on 08/05/12 and 19/06/12 are received.
    2. To approve amended membership of the Committee.
  2. Finance Executive Committee [RC, RE, JH, JV and PG].
    1. To Resolve: That the Minutes of the Meeting of the Finance Committee held on 26/06/12 are received.
    2. To approve amended membership of the Committee.
  3. Emergency Advisory Committee [RC, JM, JR - also Pat Martin]. To note that the next meeting is expected to take place in September 2012.
  4. Core Strategy Advisory Committee [JV, JM, JR]
    1. To receive a report of the meeting with Roger Comerford, Rother Senior Planning Strategy Officer on 09/07/12.
  5. Parking Advisory Committee [RE, RC, PG]
    1. To Resolve: That the Minutes of the first meeting of the Parking Advisory Committee held on 03/07/12 are approved including expanded terms of reference and membership.
C12/13.45 Representatives
  1. Rother Association of Local Councils.
    1. To receive a report from Cllr Glew of the meeting held on 04/07/12.
    2. To appoint a second representative.
  2. Village Hall Trust
    1. To receive a report from Cllr Glew of the meeting held on 07/06/12.
  3. Tree Warden report (if any).
  4. NHW representative
    1. To receive a report from Cllr Glew
  5. Transport representative
    1. To receive a report from Cllr Glew
  6. Any other representative
C12/13.46

To receive the Clerk's Report.

  1. Dates of Meetings. Please amend date of Meeting to be held in May 2013 to 14th.
  2. Telephone box outside exchange. The very poor condition of the box and its contents was reported to BT Payphones on 13/05/12. A reply was received that the box will be removed soon.
  3. Publication or dissemination of councillors' e-mail addresses. Several years ago, councillors agreed that their e-mail addresses should not be passed to others or published. Do today's councillors have the same view?
  4. Sedlescombe Jubilee Fayre on Village Green on 02/06/12. Bob Harris has written to inform the Council that just over £1500 was raised at the Jubilee Fayre. There were 19 commercial stalls. The Annual Village Fayre will be held on 21/07/12.
  5. Metal thefts. A drain cover has been stolen from outside Sedlescombe Stores. New measures have been introduced in Sussex to combat the increasing problem of metal theft. Named "Operation Tornado", the scheme encourages scrap metal dealers to register with the Police. Individuals trying to sell scrap metal to the dealers will be required to provide proof of their identity including their current address and a photograph. Records will be maintained for 12 months and made available for inspection by the Police.
  6. Annual Voter Registration Canvass. Rother has provided the following information: Voter registration forms were to be posted to all Rother households on 06/07/12. Reminders as required will be posted at the beginning of August. If still no response, a personal door knocking canvass will commence at end end of August until 01/10/12. 45,000 forms are being sent out.
  7. East Sussex, South Downs and Brighton & Hove Waste and Minterals Plan. Notification has been received of a pre-examination meeting to be held by Susan Holland MA DipTP MRTPI, who has been appointed as the Planning Inspector for the Plan. The meeting is to be held on Thursday 26/07/12 at 10:00 at Pelham House Hotel, St Andrews Lane, Lewes BN7 1UW. Anyone may attend by should notify Chris Banks, Independent Public Examination Programme Officer (details provided). Public hearings are expected to commence on 18/09/12, details to be confirmed at least six weeks before commencement.
  8. Relaxation of planning rules for change of use from commercial to residential. Following a Government consultation, it has been agreed that the following new policy will be included in the National Planning Police Framework: local planning authorities 'should normally approve planning applications for change to residential use and any associated development from commercial buildings (currently in the B use classes) where there is an identified need for additional housing in that area, provided that there are not strong economic reasons why such development would be inappropriate'. The Government also intends to amend the Town and Country Planning (General Permitted Development) Order 1995 (as amended) to extend existing permitted development rights which allow the space above shops and other town centre uses (A1 and A2 uses) to be converted into a single flat without the need to submit a planning application, to allow for 2 flats.
C12/13.47

Finance

  1. To approve bank reconciliations at the end of May and June 2012. Income and Expenditure Report at end June 2012. Bank Reconciliations.
  2. To ratify the June 2012 cheques and approve the July 2012 cheques
C12/13.48

Localism Act 2011. To note new powers for Parish Councils arising from the Localism Act 2011 and to give some initial thought to how Sedlescombe will be affected.

  1. Assets of Community Value (England and Wales) 2012
  2. Community Right to Challenge (England) 2012
  3. General Power of Competence (England) 2012
  4. Neighbourhood Planning (England) 2012
C12/13.49 Amendment of Standing Orders following introduction of a new Code of Conduct.
C12/13.50

Review of policies

  1. Publicity and Press Policy. To resolve: That the Publicity and Press Policy adopted by Sedlescombe Parish Council on 16/11/10 continue in use should for the time being without amendment.
C12/13.51

Training.

 

1. To remind members of the following training opportunities:

Date Time Place Details Cost to Council Bookings
Tues 11/09/12 0915-1630 Leeford Place Hotel, Whatlington TN33 0ND Legal & Finance Day £85 JM, PG, JV, PR
Sat 22/09/12 0900-1600 Leeford Place Hotel, Whatlington TN33 0ND Councillor update & briefing £87.50 RE

 

2. To review the Council's Training Strategy.

C12/13.52

Sedlescombe CE Primary School

  1. Report of meeting of Cllr Vine-Hall and the Clerk with Mrs Ham (Headteacher), and the Chair of and Vice-Chair of School Governors) on 11/06/12.
  2. Proposed path Gammons Way to public car park. In order to provide a safe and easy route from Gammons Way into the car park, to consider the Parish Council submitting a planning application to Rother DC for a new path from the land immediately adjacent to 12 Gammons Way into the Brede Lane public car park.
  3. Report of meeting of School Travel Plan Working Party (Cllr Glew).
C12/13.53 Correspondence re the South Coast College, Hastings.
C12/13.54

Sportsfield

  1. To appoint a Parish Council representative for the Sports Association Committee. To note that the next meeting will be held on Tuesday 17/07/12 in the pavilion at 18:00.
  2. Ancillary parking for Village events on Pestalozzi land. To note that Pestalozzi has provided the Council and Rother District Council with an updated list of bookings for 2012 as at July. 21 days of permitted development use are planned. Included are three days arising from ancillary parking ie Sedlescombe Rangers Football Club, use of field for car parking on 2 days - 14-15/07/12 and Sedlescombe Societies Association, use of field for car parking on 1 day - 21/07/12.
C12/13.55

Public Playing Field & Recreation Ground

  1. Playground report.
  2. Ex-car lot. The Street (adjacent to Playing Field).
......................................................................................
PARISH COUNCIL MEETING TO BE ADJOURNED TO ALLOW A MEETING OF THE PUBLIC PLAYING FIELD & RECREATION GROUND TRUST TO BE HELD. MRS J MITCHELL IN THE CHAIR

Chairman...... Mrs J Mitchell.

Secretary.... ..Mrs P Raymond

Members.......All members of Sedlescombe Parish Council

T12/13.10 To receive apologies for absence.
T12/13.11 To Resolve: That the Minutes of the Meeting of the Trust held on 14/05/12 are signed as a correct record.
T12/13.12

Proposed Sport Improvement & Encouragement Initiative.

  1. Lottery Application. To note that the Charity's application to the Second Round SportEngland Inspired Places Grant Scheme was unsuccessful but that SportEngland has invited the Charity to resubmit the project (with or without alterations) for Round 3 with more documentary evidence of support for the project from local people. Round 3 closes on 17/09/12 with the result being known around Christmas 2012.
  2. Plan. To consider the plan of the Playing Field produced by Pumphouse Designs.
  3. Football Club. To note the Football Club's timing requirements for the mini-kickers football pitch.
  4. Drainage. To consider quotes for drainage of the proposed football pitch area and consideration of the position of services under the land.
  5. Safety & Parking Issues. To consider a proposal for inclusion of a turning space and several parking places adjacent to the Powdermills driveway. To note that planning permission will be required.
  6. Meeting with neighbour. To consider matters arising from a meeting between Cllr Vine-Hall, the Clerk and Martin Hall of Powdermills on 06/07/12.
  7. To re-appraise the Project:
    1. Mini-kickers football pitch.
    2. Fence to shield the driveway from footballs.
    3. Turning/parking places. [Not included in the previous Lottery application]
    4. MUGA at tennis courts.
    5. Outdoor gym equipment.
  8. To consider funding for the project or parts of it including whether to re-submit the SportEngland application.
  9. To consider whether the Parish Council should be asked to help with the funding.
T12/13.13 To resolve: That Jonathan Vine-Hall, Pauline Glew and Rod Eldridge should be signatories to the Playing Field Trust Account with Barclays Bank.
  END OF PLAYING FIELD TRUST MEETING
...................................................................
PARISH COUNCIL MEETING TO BE RECONVENED. CLLR VINE-HALL IN THE CHAIR
C12/13.55

Public Playing Field & Recreation Ground continued

3. To note decisions made by the Public Playing Field & Recreation Ground regarding the Sport Improvement & Encouragement Initiative and to make decisions that apply to the Parish Council.

C12/13.56

East View

  1. Playground report.
  2. Letter from Amicus Horizon re development.
C12/13.57

Village Green

  1. Proposed flagpole. The Royal British Legion has received promises of £330 towards the cost of the flagpole and flag and two offers from people willing to join a rota to raise and lower the flag.
  2. Cutting of the Village Green. To consider the complaint from a local resident living in The Green who has complained that the Village Green is cut too infrequently and that it should be cut at least every two weeks.
C12/13.58

Highways

  1. To consider the unsatisfactory situation regarding minor highway maintenance since the introduction of Highway Stewards.
  2. To consider issues raised in the July/August 2012 edition of the East Sussex County Council's Economy, Transport and Environment Department Newsletter.
  3. Bus Service timetable changes.
  4. To note that Cllrs Vine-Hall, Glew, Mitchell, Reynolds and the Clerk met with Lawrence Stringer (Transport Development Control Manager of East Sussex County Council) and Chris Stanyard (responsible for commenting on Rother planning applications) on 03/07/12 regarding the way the County Council deals with highways issues regarding planning applications.
  5. Grass cutting by the County Council.
C12/13.59 Superfast Broadband. To receive a report on the current campaign to get people connected to the Sedlescombe Exchange to register on the Rural Broadband Partnership's website and ways to progress.
C12/13/60 Sussex Police. To note latest report from Inspector James Scott.

Mrs P J Raymond

Clerk/Responsible Financial Officer

Woodland Cottage, Chapel Hill, Sedlescombe TN33 0QX

01424 870508

sedlescombe@freezone.co.uk

04/07/12