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COUNCIL MEETING MINUTES

MINUTES OF THE EMERGENCY MEETING OF SEDLESCOMBE PARISH COUNCIL HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL ON TUESDAY 17 JULY 2012, 19:30 to 20:10

PARISH COUNCILLORS PRESENT: Cllr Jonathan Vine-Hall (Chairman), Cllrs Eldridge, Heap, Mitchell, Parsons, Reynolds

CLERK/RESPONSIBLE FINANCIAL OFFICER, SEDLESCOMBE PARISH COUNCIL: Mrs P Raymond

OTHER ATTENDEES: None

 

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John Parsons signed his Declaration of Acceptance of Office and was welcomed to his first meeting as a co-opted parish councillor.
C12/13.61

Apologies for absence were received from Cllrs Glew and Anson. Cllr Chapman was marshalling the Olympic torch on its way through Bexhill.

C12/13.62

Public Participation Session. No public present.

C12/13.63
Minutes. RESOLVED: That the Chairman of the Council is authorised to sign the Minutes of the Meeting of the Council held on 10 July 2012.
63.1

Matter arising from the Minutes of the Meeting held on 10/07/12 - Borrowing approval re loan for MUGA. RESOLVED: That the Clerk's Report on Financing the MUGA is approved.

RESOLVED: That the Chairman is authorised to sign the borrowing approval form applying for permission to obtain a loan of up to £10,000 for stage 1 of the MUGA at the playing field.

C12/13.64

New Code of Conduct for Members. In accordance with the Localism Act 2011, the Parish Council is obliged to adopt a new Code of Conduct for Members. It was noted that, although a parish council can choose which code to adopt, it was considered good practice to adopt the same code as the District Council. However, Rother's Code had not been written with a parish council in mind and, compared to the NALC Code was confusing. Members had received copies of a draft based on the National Association of Local Councils' Model Code which is far simpler. After consideration of the Clerk's guidance note and a small amendment of the draft, it was RESOLVED: That the 2012 Code of Conduct is adopted by Sedlescombe Parish Council.

It was noted that the Council has already adopted the following policies:

  1. Complaints Procedure. This policy explains how members of the public can make complaints about Sedlescombe Parish Council's administration procedures but also covers complaints about the conduct of parish councillors. RESOLVED: That Sedlescombe Parish Council's Complaints Procedure is amended in accordance with the adopted 2012 Code of Conduct.

  2. Policy for dealing with information provided to the Parish Council in connection with complaints against Parish Councillors under the 2007 Code of Conduct. RESOLVED: That the Policy for dealing with information provided to the Parish Council in connection with complaints against Parish Councillors is retained for the adopted 2012 Code of Conduct and that the document is amended accordingly.
C12/13.65 Registration of interests. Discussion ensued on completion of the councillors' interest forms which will be completed and returned to the Clerk. She will forward them to the Rother Monitoring Officer for her to retain in the Register of Interest. They will be displayed on Rother's website and also on the Sedlescombe Parish Council website.
C12/13.66 Amendment of Standing Orders. RESOLVED: That the Clerk is authorised to amend paragraph 6 of Sedlescombe Parish Council's Standing Orders in accordance with the adopted Code of Conduct.
C12/13.67 Sedlescombe Sportsfield Car Park extension. The Clerk had attended a meeting of Sedlescombe Sports Association immediately prior to this meeting. It was confirmed at the Sports Association meeting that Phil Dann's quote for digging out the car park extension would be accepted by the Sports Association and that Phil is willing to work prior to 08/08/12 with the County Archaeologist in meeting the requirements of the planning approval. Contact details for the County Archaeologist had been passed to Ashley Davey for him to pass on to Phil. It was expected that the remainder of the cost of doing the car park extension would be financed by the Football Club, the Sports Association and the Parish Council.
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