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MEETING ON 15/07/14 HELD IN COMMITTEE ROOM 2 OF THE SEDLESCOMBE VILLAGE HALL FROM 19:00 to 20:45

PRESENT: Cllr J Vine-Hall (Chairman of the Council), Cllr P Glew (Vice-Chairman of the Council), Cllrs Anson, Chapman, Eldridge, Fraser, Parsons, Reynolds, Clerk/RFO: Mrs Carol Hodgson

Also present: County Cllr A Davies (first part); District Cllr T Ganly (all); Mrs Sue Walton (all); PCSO Demi (first part)

The following were invited to speak:

PCSO Demetrius Georghiou reported that a dog had to be put down following an attack on a child. A youth had been attacked by masked youths. Following a traffic accident in The Street, the road was closed and traffic diverted whilst a woman was rescued. PCSO Georghiou asked that all incidents are REPORTED STRAIGHT AWAY. Other incidents included a vehicle with no road fund tax and vehicles parking on the corner of the road at Balcombe Green. On Saturday 19th July Sussex Police and volunteers from the Village would be holding a Fete to raise funds in support of Christian Fortunato, a pupil at Sedlescombe CE Primary School who was born with cerebral palsy.

District Councillor Tony Ganly gave an update on agenda item 73 - as below. Cllr. Ganly reported on RDC's outstanding concerns with the Sedlescombe Neighbourhood Plan. The Chairman advised that these had been adequately addressed and this was supported by the recent independent health check. Cllr. Ganly continued that Locality were meeting with the DCLG today to specifically discuss the Sedlescombe NHP. RDC had just received confirmation that following examination the Inspector's Report had confirmed that the Rother Local Plan Core Strategy was 'sound' subject to the inclusion of the main modifications set out in the Appendix to her report.

Mrs Susan Walton (Chief Executive of Pestalozzi International Village) reported it was very quiet at present as the students had returned home. The Pestalozzi was very proud of their Class of 2014 IB Students who had achieved a 100% pass rate. The Rural Pastimes would take place on the weekend of 9th & 10th August. There would be a new programme of events when the students arrived back.

County Councillor Angharad Davies reported that various matters were out to public consultation - Waste and Minerals Sites Plan, Meals in the Community Service and Public Bus Consultation. ESCC had launched 'Community Match Fund' which helps communities to carry out works that the community really needs by match funding 50% of the costs. This could be used for - creating a new rural footpath, installing a new safety feature, a new dropped kerb or solve local drainage problems. An application form can be downloaded online. The first round of Rother DC's Community Grant scheme with grants available upto a maximum of £30,000 is due to close on 31st July 2014.

Mrs Marian Ham (Head of Sedlescombe Primary School) had sent a report in her absence. Sedlescombe CEP School was really proud of their excellent SATS results (available to view on the School Learning Platform). The current cohort of children had performed better than last year, which of course may change next year with having different children, even though teaching will be just as strong! Key Stage 2 children had put on a magnificent show last week in the village hall 'Ye-ha' a wild west show. This should be in the local paper next week. Mrs. Ham's newsletters together with school dates are all available to read on the school Learning Platform.

56 APOLOGIES:
Cllr. Lawrence had work commitments. Mrs. Ham - Head of Sedlescombe CEP School had prior commitments

57 INTERESTS IN ACCORDANCE WITH THE 2012 CODE OF CONDUCT

  1. To note dispensations already granted to parish councillors up to May 2015. Noted
  2. To receive new written requests for dispensation.
    No new requests received.
  3. To receive councillors' updates on their forms of declarations of interests. Cllr. Eldridge advised he no longer had an allotment.
  4. To receive councillors' declarations of interest regarding matters on the agenda.
    None received.

58 PUBLIC PARTICIPATION SESSION RE MATTERS ON THE AGENDA AT THE CHAIRMAN'S DISCRETION.
There was no public participation.

59 MINUTES:
RESOLVED: That the Chairman is authorised to sign the Minutes of the Extraordinary Meeting of the Council held on 01/07/14

60 MINUTES OF COMMITTEE MEETINGS. RESOLVED:

  1. That the Minutes of the Meetings of the Planning Committee held on 13/05/14 and 10/06/14 and 24/06/14 were received.
  2. That the Minutes of the Meeting of the Finance Committee held on 24/06/14 were received.

61 FINANCE

  1. Bank Reconciliation.
    RESOLVED
    : That the
    bank reconciliation at the end of June 2014 is approved.
  2. Cheques.
    RESOLVED
    : That the
    Ratification of June 2014 and approval of July 2014 is approved.

62 CLERK'S REPORT

  1. Rother District Citizen's Advice Bureau.
  2. A new email advice service is now available. Access is via the www.rotherdistrictcab.org.uk For information.
  3. ESCC Economy and Transport Environment (ETE) Public Transport (PTS) Bus Consultation
    Cllr. Davies advised that ESCC was looking to make savings of £1.79m with the new strategy. Proposals in Sedlescombe were to cut the No. 349 bus service and apply changes to the Community Services. Cllr. Glew was already in contact with Stagecoach regarding the proposed changes and would email District Cllr. Davies with her concerns.

63 SEDLESCOMBE NEIGHBOURHOOD PLAN

  1. Update on health check.
    The Chairman reported that Maroon Planning had performed an independent health check and were confident that the plan would go through examination. Councillors agreed to take the advice of Maroon Planning and make a few minor alterations to the plan which would not effect sites or housing numbers.
    RESOLVED: The amended plan is sent to Rother DC for submission for regulation 15 ,16 and 17 of the Neighbourhood Planning (General) Regulations 2012. The ultimate submission will be to the agreed examiner Nigel McGurk timetabled for early October 2014.
  2. Update on health check grant aid with Locality.
    There were no further updates to report.

64 APPEAL - Brede Lane - land at, Sedlescombe. APPEAL NO. 2264 - RR/2014/147/P Brede Lane - land at, Sedlescombe. The erection of 18no. residential dwellings with associated access, car park parking and open space together with the transfer and change of use of land to be used as school playing fields.

  1. Update on Parish Council's representation on the appeal.
    The Chairman advised that the decision on Parish Council's application for Rule 6 Status had not been received but was looking favourable from a follow-up call to the Planning Inspectorate. Councillors had received a copy of Graham Fifield's draft witness statement for consideration and comments. A large number of residents had also written to the Planning Inspectorate objecting to the appeal.
    RESOLVED: In the event that the appeal is upheld, a list of considerations agreed by Councillors is to be submitted to Rother DC
    .

65 PUBLIC PLAYING FIELD & RECREATION GROUND

  1. Playground Reports.
    Councillors were carrying out regular checks and there were no areas of concern to report.

66 SEDLESCOMBE SPORTSFIELD

  1. Refurbishment of portacabin as agreed with the Chairman of the Sedlescombe Rangers Football Club.
    Cllr. Anson reported that the Football Club had until the end of July to complete the refurbishment.
  2. Other reports on the Sportsfield.
    Cllr. Anson reported that several complaints had been received from residents in relation to the parking at the last Football Tournament.
    RESOLVED: A letter to be sent to the Sports Association.

67 VILLAGE GREEN

  1. Advertising. To reconsider the current policy for allowing advertising on the Village Green.
    RESOLVED: The current policy to be modified for non Parish Council advertising on the Village Green.
  2. Insurance.
    Hirers of the Village Green must have their public liability insurance as events not solely organised by Parish Council are not covered.
    RESOLVED: To contact Parish Council's insurers to see if there is a way of covering other events.

68 WHETHER TO CELEBRATE THE 120TH ANNIVERSARY OF THE SEDLESCOMBE PARISH COUNCIL FIRST MEETING WHICH TOOK PLACE ON 13/12/1894
Councillors agreed it was a date to celebrate. Details would be agreed at a later date.
RESOLVED: The Chairman to host a function for the Parish Council - details to be confirmed.

69 COMMUNITY SELF SERVE EAST SUSSEX COUNTY COUNCIL HIGHWAYS INITIATIVE
To receive any feedback from the East Sussex Highways launch event on 16th June at Uckfield Civic Centre.

Members agreed the Community Match fund would be beneficial to their proposed Highway Projects for which a budget of £5000 had been allocated.
RESOLVED: Cllr. Eldridge will apply for match funding upto £5000 for specific traffic calming measures.

70 HEDGE CUTTING NOTICES - TO CONSIDER SEDLESCOMBE PARISH COUNCIL'S POLICY
RESOLVED: To use ESCC Highways recently issued Tree and Hedge Cutting notices

71 REVIEW OF PARISH COUNCIL POLICIES - marked for review at the 2014 Annual Meeting

  1. Decision Making Policy 11/11/08
  2. Planning Code of Good Practice, September 2005 - revised code drafted by PJR
  3. Risk Management Policy 20/03/12
  4. Schedule of Charges for Freedom of Information hard copies 2009
  5. Statement of Community Involvement 23/09/11
  6. Training Strategy 18/09/12
  7. Winter Maintenance Policy December 2013
  8. Publicity and Press Policy 10/07/12

RESOLVED: The Clerk will review the policies for consisderation at the next Council Meeting

72 A21/B2244 JUNCTION

  1. To receive any updates
    There were no further updates to report

73 POSSIBLE CONVERSION OF PUBLIC CONVENIENCES INTO ONE PUBLIC TOILET AND A PCSO OFFICE

  1. To receive feedback from District Cllr. Tony Ganly re: possible funding from RDC
    Cllr. Ganly reported that at present there is no agreement for change of use or for the District Council to fund a conversion to offices. Officers were currently looking at alternative uses for those assets identified for devolution in the event the PC does not wish to take them. If Sedlescombe PC was happy to take over the toilets together with the car park, RDC would probably permit freeholder permission for the conversion of one of the toilets to an office for a PCSO, subject to planning permission. If the site was devolved then the Parish Council would be free to apply to RDC for a community grant to help with the conversion. This would follow the normal scheme rules with up to 50% possible funding, subject to the maximum grant of £30,000, with the remainder expected to be funded locally.
  2. Any other reports
    There were no further reports received.

74 CENTENARY OF THE OUTBREAK OF THE GREAT WAR. The Royal Sussex Regimental Association is appealing to raise money for a memorial to be erected in France at Priez, the site of the regiment's first losses of the war. They are also trying to trace more relatives of those who lost their lives from the Regiment (a total of 7302 officers and men).
RESOLVED: Parish Council acknowledged the worthy cause but did not wish to make a contribution.

75 INFORMATION FOR COUNCILLORS - for noting or inclusion on future agenda
ESCC Highways are looking to replace the footbridge located alongside the road bridge over the River Breded in January 2015 which would result in the B2244 being closed so that a crane could be positioned to lift out the old and install a new FRP composite footbridge. Their consultant is drawing-up some designs which will be forwarded to Parish Council in due course.
RESOLVED: To contact ESCC Highways for an explanation and sample of the new FRP composite.

 

Chairman

Date