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MINUTES OF THE MEETING HELD ON 11th NOVEMBER 2014 at 19:00
IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL

All Minute Numbers are preceded by C14/15.

Present:
Cllr J Vine-Hall (Chairman of the Council), Cllr P Glew (Vice-Chairman of the Council),
Cllrs Anson, Chapman, Eldridge, Fraser, Parsons, Clerk/RFO: Mrs Carol Hodgson

Also present:
County Cllr A Davies(first part); District Cllr T Ganly (all); PCSO Demi Georghiou (first part); 1 Member of the public

The following were invited to speak:

District Councillor Tony Ganly reported that the second phase of Rother DC's Garden Waste collection service had just been rolled out and had attracted a further 4,000+ customers.

PCSO Demetrius Georghiou reported on the crime in Sedlescombe over the past month. A burglary had taken place in Park Shaw. Suspect vehicles had been seen driving around the village. PCSO Georghiou asked for anyone to try and obtain registration numbers for vehicles they see hanging around and report them in. There had been a few accidents on the A21. A deer had been run over. A shoplifter had been caught at Blackbrooks Garden Centre. A missing person had been reported. A successful drug bust had taken place on a property being watched by the Police. This was the second successful drug bust in Sedlescombe in the last 2 years. There had been an incident of cruelty towards dogs. Mini motos had been causing a nuisance - Police were aware of who they are. There had been a higher than usual number of reports of domestic abuse. On the lead up to Christmas PCSO Holter would be helping with a regular watch around the Village. PCSO Georghiou had some large 'Speed Watch Area' signs he would given to Cllr. Eldridge to put up around the Village.
PCSO Georghiou was looking to set-up a meeting to compile a database of vulnerable residents, which could be held centrally.

County Councillor Angharad Davies reported on the latest Cabinet Meeting. ESCC had agreed to sign-up to be a 'White Ribbon' Council - a campaign to tackle domestic abuse and violence. An update on 'Looked After Children' in the county revealed there were 573 looked after children as at 31st March 2014, this included those in Foster care, placed for adoption and in children's homes. The Ofsted inspection earlier this year had rated these services as 'good' overall. ESCC contributes annually £26k to cost of the The South East Local Enterprise Partnership Secretariat who review the governance and accountability structure and to make recommendations to strengthen it. The South East 7 partnership which comprises of Brighton and Hove City Council, ESCC, Hampshire CC, Kent CC, Medway Council, Surrey CC and West Sussex CC was created to deliver fundamental reform to services and was achieving significant savings for the 7 councils.

Mrs Marian Ham - Head of Sedlescombe Primary School was unable to attend but had forwarded a report to be read out. In summary: Mrs. Ham reported that the School was doing very well. The Summer 2014 SATS results were very high and above the East Sussex average. The 5 year old Phonic Test results were the highest in the county. At the end of the Summer Term the children staged a very successful production called 'Ye-ha' - a wild west show - in the Village Hall. Into the new school year the school roll now stands at 217 - slightly higher due to new children recently moving into the village. The school always wants to include village children into the school and over time this will mean that fewer children from outside the village will be able to attend the school. The on-going parking issues are regularly addressed with emphasis on road safety rules.
School events - Rehearsals are underway for Christmas Shows and Carol singing at St. Michael's Hospice and an at an elderly people's lunch club. Dates for diaries:-
School Christmas Fayre - 29th November 12-3pm
School Choir singing at The White Rock - 1st December
Carol singing around the Village - in aid of St. Michael's Hospice - 18th December
Village Christmas Coffee Morning in the School Hall - 19th December 9.45 - 11.00am
To keep up to date on school news please feel free to read the school learning platform - which can be found on the school's website.

Mrs. Susan Walton - Chief Executive of Pestalozzi International Village was unable to attend but had forwarded a report to be read out. In summary: The Pestalozzi wold be delighted to support the Village Summer Fete 2015 in any way they can. A Nepalese cultural evening of traditional dance and festivals was due to be held on Thursday 20th November. Tickets are £7.50 for adults and £2.50 for the under 12s to include a plate of Nepali food, a drink and a sweet treat! Pestalozzi's Patron HRH The Duke of Gloucester will be visiting shortly. Cllr. Glew will be attending to represent Parish Council. News is still awaited regarding the bat licence from Natural England. If it arrives within the next few days work should finally be able to start on the Pestalozzi Centre this month.

112 Apologies
Mrs. Marian Ham (Head of Sedlescombe Primary School) and Mrs Susan Walton (Chief Executive of Pestalozzi International Village)

113 Interests in accordance with 2012 Code of Conduct

  1. To note dispensations already granted to parish councillors up to May 2015.
    Noted
  2. To receive new written requests for dispensation.
    None received.
  3. To receive councillors' updates on their forms of declarations of interests.
    None received.
  4. To receive councillors' declarations of interest regarding matters on the agenda.
    None received.

114 Public participation session re matters on the Agenda at the Chairman's discretion.
Mr. Skinner spoke with reference to Agenda item 120.2 - Street Farm Appeal. He considered the information submitted by Parish Council in the Proof of Evidence was incorrect in relation to paragraph 3.6 and 5.2 as detailed in his email.

115 Minutes
RESOLVED: That the Chairman is authorised to sign the Minutes of the meetings held on:-

  1. 09/09/2014
  2. 14/10/2014
  3. 04/11/2014

116 Minutes of Committee Meetings
RESOLVED: That the following minutes were received:-

  1. Planning - 09/09/2014
  2. Playing Field & Recreation Ground Trust - 30/09/2014
  3. Finance - 14/10/2014

117 Casual Vacancy
Confirmation had been received from Rother DC Electoral services that there had been no demand received to call a poll. Parish Council was now permitted to co-opt a further Councillor. To date there had been 3 enquiries.
RESOLVED: Cllr. Glew will put an advert in the Sedlescombe News. Cllr. Vine-Hall will arrange for a notice to be placed on the 'Sedlescombe Jobs Network' Facebook page. The Clerk will place a notice on PC's notice board and website.

118 Finance

  1. RESOLVED: That the Bank Reconciliation at the end of October 2014 is approved.
  2. RESOLVED: That the Ratification of the Cheque list for September/October 2014 and approval of November 2014 is approved.

119 Sedlescombe Neighbourhood Plan
Cllr. Vine-Hall reported that Regulation 16 of the Neighbourhood Plan process had finished. The consultation documents had been 'top line' analysed by Rother DC and sent to The Inspector on 3rd November 2014. A copy of the responses had been provided to Parish Council on disk. There had been 436 representations in total. 358 in support and 69 in objection. Cllr. Vine-Hall noted that every policy objected to was counted per policy however an overall support of the plan counted as one and not per policy supported ie. all of them. This exaggerated the negatives and suppressed the positives. For an accurate representation the analysis should be done either one way or the other. The Inspector would now read through the consultation documents and decide the next course of action. 78% of the 69 objections were from residents in Gregory Walk. Cllr. Vine-Hall acknowledged that Parish Council understood why there were these objections.

120 Appeal No. 2264 - RR/2014/147/P Brede Lane - land at, Sedlescombe.

  1. To receive an update following the Public Inquiry 4th - 6th November
    Cllr. Vine-Hall thanked all those for attending the appeal session at Town Hall in Bexhill. Cllr. Fraser was also in attendance for the three day public inquiry. It was felt that if the hearing had been held in Sedlescombe there would have been more local public representation. Dr. Patrick Roper - as a witness for Parish Council, provided a report on the ecology of the site. Parish Council would need to consider should the appeal be upheld what provision of benefit there would be for the Village. The appellant had included in their s106 agreement (Planning Obligation by Unilateral Undertaking with Rother DC and East Sussex CC) to transfer the central section of land to the District Council.
    RESOLVED: In the event of the appeal being upheld, Parish Council will discuss applying for the central area of land designated as Open Space to be transferred to Parish Council as opposed to Rother District Council.

  2. To consider the comments received from Mr. Skinner in relation to the Proof of Evidence submitted by Parish Council on the appeal.
    Members had received emails from Mr. Skinner stating that it was his belief there were errors in Parish Council's Proof of Evidence on the Street Farm, Brede Lane appeal in relation to the Sunningdale site. Cllr. Anson felt that Mr. Skinners comments were unacceptable and took exception to his own personal integrity and that of the Parish Council being questioned. Members were offended by these remarks and found them very upsetting. Cllr. Vine-Hall noted that during the Neighbourhood Plan process Cllr. Glew, the previous Clerk Pauline Raymond and himself had met with residents of Gregory Walk in an attempt to resolve their issues with the 'Sunningdale' site. As a result of this meeting the Parish Council had met with the 'Sunningdale' site landowner which had resulted in a reduction of the original proposed development.
    RESOLVED: To write to Mr. Skinner advising that there is no action to be taken and that Councillors found the remarks made in his email dated 4th November 2014, unacceptable and ask that they are withdrawn. This particular email was directed to Councillors who had not been a part of the process.

121 Public Playing Field and Recreation Ground

  1. Playground Reports
    There had been no causes for concern raised. The damaged posts had been replaced at the MUGA along the drive. The hedge at the East View Kickabout Area had been trimmed back.

122 Sedlescombe Sportsfield

  1. To agree transferring the ownership of the newly refurbished portacabin from Parish Council to the Sports Association.
    RESOLVED: To transfer the ownership of the portacabin to the Sports Association.
  2. To receive the outcome of writing to the Sports Association in relation to parking issues.
    The football club advised that it does all it can to manage parking in and around the sports ground but they have little control over parking on public roads in the village.
  3. To receive an update from the Sports Association meeting re the Football Clubs proposal.
    Cllr. Anson reported that Sports Association had been able to modify their plans to accommodate 3 football pitches and avoid using the Cricket Square area.
  4. Other reports on the Sportsfield
    Cllr. Chapman reported that he had met with Ashley Davey to discuss the problem with the ditches due to the sportsfield lying lower than the ditches. The Sports Association was obtaining quotes for hiring diggers to dig out the ditches but the work was not expected to take place until August 2015.

123 Village Green

  1. To receive the outcome of test casing a third party insurance quote from Towergate - Parish Council's Insurers - by Sedlescombe & District Garden Society.
    Cllr. Parsons reported that the Sedlescombe & District Garden Society has public liability insurance for any events they hold. To assist with the additional expense of insurance for running the Summer Fete, consideration could be given to running the Fete under the auspices of the Garden Society.

124 Traffic Calming

  1. To receive an update on applying for match funding from the ESCC COMMUNITY SELF SERVE Highways Initiative up to £5000 for specific traffic calming measures.
    Cllr. Eldridge reported that ESCC had agreed in principle to Parish Council's application for funding of traffic calming measures, apart from the purchasing of a Speed Gun. ESCC would be in contact with Parish Council shortly to discuss further the project.
  2. To receive an update on purchasing a Speed Gun
    Sgt Paul Masterson had advised that that Sussex Safer Roads were unhappy with ordering large numbers of speed devices for individual groups and have had some difficulty in getting this past management so Speedwatch Online will be setting up an online shop very shortly for groups to purchase devices. He would be back in contact when this had been done.
  3. To receive an update on the latest Speed Watch sessions.
    Cllr. Eldridge reported that the previous Speed Watch session had to be cancelled as the Sussex Police Speed Gun was not available though it had been previously booked. A further session had been arranged and Cllr. Eldridge was looking for volunteers to help out.

125 Replacement of the footbridge located alongside the road bridge over the River Brede in January 2015 by ESCC Highways

  1. To receive any updates.
    There were no further updates to report.

126 ESCC Public Consultation on the proposed changes to Bus Services

  1. To receive any updates.
    Cllr. Glew reported that following the consultation there would be no changes to the bus services in Sedlescombe.

127 Power supply reliability in Sedlescombe

  1. To receive an update on writing to UK Power Networks in relation to the increase in power outages through Sedlescombe.
    A letter had been sent to UK Power Networks but no response had been received to date.

128 Sedlescombe Fete 2015

  1. To discuss the 2015 Sedlescombe Fete
    Cllr. Anson had been to a Fete Meeting which was pulling together a team of people to run the Fete next year. They had agreed to invite local organisations along who could keep any monies they raised. The Fete would be followed in the evening by a jazz band in the Village Hall. The Fete could be run under both the auspices of the Parish Council and the Sedlescombe & District Garden Society.
    RESOLVED: Parish Council to arrange and run the Grand Draw. The Clerk will be designated the promoter for ticket licencing purposes.

129 Parish Council Publications

  1. To discuss the date of the next bulletin and its contents
    The next bulletin was now due. Members discussed the items to be included. Cllr. Parsons asked if the Village Hall Committee could enclose a leaflet promoting the Village Hall facilities.
    RESOLVED: The next bulletin to be issued with immediate effect. Members to send their articles in by the end of the week ready for printing the following week. Agreed that the Village Hall Committee can include their leaflet with the distribution of the bulletin.
  2. To discuss the preparations for the next Annual Assembly booklet
    RESOLVED: To use the existing format of the Annual Assembly booklet for next year and to start making preparations now.

130 The Pauline Raymond History Cup

  1. To discuss the proposed 'Rules of the Competition 2015' by Pauline Raymond.
    RESOLVED: Rules of the Competition agreed. Details of the competition to go in the Sedlescombe News, on the notice board at the Village Store and on Parish Council's website.

131 Footpaths

  1. To consider what action should be taken to ensure that footpath volunteers working on behalf of Sedlescombe Parish Council do not walk anywhere off road in the parish apart from along paths shown on the Definitive Map of Rights of Way.
    Following concerns from a resident regarding a volunteer who inadvertently diverted away from a public right of way onto private land Members considered the comments received.
    RESOLVED: Parish Council has agreed after discussion and clarification of the situation with the volunteer that the matter had been resolved and no further action was required.

132 Information for Councillors
To be included at the next meeting for discussion:-

 

Chairman

 

Date