SPC logoFinance Committee Agenda

Meeting on 15th December 2015
in Committee Room 2 of Sedlescombe Village Hall
starting after the Full Council Meeting at 19:00

Signed: Carol Hodgson
Mrs. Carol Hodgson Clerk to Sedlescombe Parish Council
075 310 654 69 / clerk@sedlescombe.org.uk

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All Minute Numbers are preceded by F14/15.

Members:
Chairman - Cllr Pauline Glew
Cllr Anson, Chapman, Page
Ex-officio member: Cllr J Vine-Hall (Chairman of the Council)

33 Apologies

34 Interests in items on the Agenda

35 New written requests for Dispensation

36 Public participation session re matters on the Agenda at the Chairman's discretion.

37 Approval of Minutes of Finance Meeting held on 13-Oct-15

38 Finance

  1. To receive the latest statement of accounts for November 2015 and transactions 1 / 2

  2. To receive the latest bank reconciliation

  3. To consider grant requests from:-
    a. Battle Area Community Transport
    b. Rother Rural Trust

  4. To approve the following cheques for payment:-
    a Mr. Roy Chapman RBF repairs to well covers
    £97.20
    b Catsfield Parish Council Stationery
    £41.06
    c Sedlescombe Village Halll November hire
    £20.00
    d SLCC Annual subscription (50% to rechg)
    £167.00
    e BACT Annual grant
    £150.00
    f Commercial Services Grounds Maint 2nd half yearly pmt
    £1709.52
    g Mrs C Hodgson Salary - Nov '15
    RBF materials for repairs
    Freezone annual services
    £940.13
    £58.57
    £206.26
    £1204.96

  5. To approve the cost to hire a digger and dumper to clear rubbish from Red Barn Field and redefine the footpath.

  6. Internal and External Audits
    a. To appoint an Internal Auditor for the year ending 31st March 2016
    b. To discuss the future of external audit procurement and the new 'Sector Led Body' from 2017/18. (Audit Fact Sheet and SLB Letter)

39. Budget preparation for 2016/17

  1. Forecast of income and expenditure to 31-Mar-16

  2. To consider expenditure for inclusion in the 2016/17 budget.

    1. Traffic Calming Projects
    a. Restricted parking zone opposite the shop and extended path from pub to shop
    b. Other Highway related improvements

    2. Red Barn Field
    a. Ground maintenance.
    b. Replacing the noticeboard.
    c. Any other items for consideration.

    3. Neighbourhood Plan
    a. To undertake further consultation under Regulation 14 of The Neighbourhood Planning (General) Regulations 2012.

    4. Riverside Play Area
    a. To replace the old fence posts at the back of playground
    b. Any other items for consideration.

    5. Chairman's Allowance

    6.
    Maintenance of Offices

    7. Contracts
    a. Dog bin emptying
    b. Ground Maintenance Services

    8. Printing Costs
    a. Annual Directory x 800 copies
    b. Quarterly Bulletins x 700 copies

    9. Other
    a. Any other items of expenditure for consideration.

40 To receive an update on using Online Banking facilities

41 Date of next meeting