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MINUTES OF THE MEETING HELD ON TUESDAY 10th MARCH 2015 at 19:00 IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL

All Minute Numbers are preceded by C14/15.

Present:
Cllr. J. Vine-Hall (Chairman of the Council)
Cllrs. Chapman, Fraser and Parsons
Clerk/RFO: Mrs. Carol Hodgson

Also present:
District Cllr Tony Ganly, Alex Whittington (Pestalozzi International Village) and
PCSO Demetrius Georghiou (in part)

The Chairman invited the following to speak:

District Councillor Tony Ganly reported
GMB Union members working for Kier Environmental - RDC's waste collection contractor - had called strike action over the next few weeks starting on Thursday 12th March 2015.
The Independent Remuneration Panel had recommended a 2% increase in Councillors Allowances.
Rother DC had agreed to take part in a county-wide electoral review being undertaken by the Local Government Boundary Commission for England (LGBCE). Rother DC were now following the LGBCE’s outline timetable and had set-up a Steering Group to produce a report of their findings for Rother DC.
Changes had been made to the National Planning Practice Guidance whereby no affordable housing contributions should be required from developments consisting of fewer than 10 units.
With regard to Rother DC Community Infrastructure Levy (CIL) Consultation Cllr. Ganly made two points that the CIL is nonnegotiable and would give landowners and developers a greater degree of certainty as the amounts are know in advance. CIL will not replace Section 106 planning obligations.
Cllr Vine-Hall queried where Parish and Town Council's will receive a percentage of the CIL receipts. For those Council's without a NHP the regulation stated that '15% of relevant CIL monies in all other areas - up to a maximum cap of £100 per dwelling in that area, in that financial year (index linked)'. So the maximum received would only be £100 per dwelling? Cllr. Ganly would take this back to Rother DC.

PCSO Demetrius Georghiou reported
On the roads over the last 4 weeks there had been 7 traffic collisions, flooding, potholes and fallen trees. Reports included several for domestic abuse, customer not paying for a taxi after being dropped-off, anti-social behaviour in East View Terrace where eggs had been thrown at a car which then progressed to outside a house. CCTV had been put-up to monitor. A higher than usual number of reports on shed, car and van break-ins. A missing person had now been found. Gun shots had been heard in Brede Lane which could be possible poaching.
Sussex Police were receiving alot of hoax calls and had visited schools to give talks on the consequence of such actions. Several scams were going around including impersonating the Police to obtain bank details and cloning credit cards. A Police department had been allocated to deal with these incidents.
A Neighbourhood Watch meeting had highlighted that a few locals wanted to see the old 'Meeting your local officer' come back but unfortunately resources no longer allowed.
Demi advised that Sussex Police had today announced changes in the way they would be delivering local policing in Sussex, which included more powers to PCSO's. PCSO's had been asked to pass onto their Parish's that Sussex Police would no longer be able to respond to every minor traffic incident.

Alex Whittington (for Pestalozzi) reported
Mrs Walton had passed on her thanks to all those who had attended the recent Cultural Day on Saturday. The next scheduled event was a Tibetan Cultural evening on 9th April. Latest update on the Conference Centre was that the demolition works had now been completed and it was hoped that building would start in mid April.

184 Apologies
County Cllr. Angharad Davies, Mrs. Sue Walton (Chief Executive Pestalozzi International Village), Cllrs. Anson, Brister, Glew and Winchester

185 Interests in accordance with 2012 Code of Conduct

  1. To note dispensations already granted to parish councillors up to May 2015.
    Noted
  2. To receive new written requests for dispensation.
    None received
  3. To receive councillors' updates on their forms of declarations of interests.
    None received
  4. To receive councillors' declarations of interest regarding matters on the agenda.
    None received.

186 Public participation session re matters on the Agenda at the Chairman's discretion.
There were no public present.

187 Minutes
RESOLVED: That the Chairman is authorised to sign the Minutes of the meeting held on
12-Feb-15

188 Planning Applications

  1. RR/2015/168/P - Fir Tree Cottage, The Street, Sedlescombe TN33 0QD
    Proposed extension, alterations and improvements to existing dormer.
    Cllr. Chapman reported on his site visit.
    RESOLVED: Parish Council supports the extension to the rear of the property. There are however concerns that the proposed alterations to the front are out of character with the rest of the property.
  2. RR/2015/169/L - Fir Tree Cottage, The Street, Sedlescombe TN33 0QD
    Proposed Extension, Alterations and improvements to existing dormer
    Cllr. Chapman reported on his site visit.
    RESOLVED: Parish Council supports the extension to the rear of the property. There are however concerns that the proposed alterations to the front are out of character with the rest of the property.
  3. RR/2015/126/P - Tollgates, Compasses, Cripps Corner TN32 5SA
    Demolition of existing outbuilding and proposed single storey side extension and rear garage with room over.
    Cllr. Parsons reported on his site visit.
    RESOLVED: Parish Council supports this planning proposal.

189 Planning Appeals - To receive any updates on the following

  1. Appeal No. 2264 - RR/2014/147/P Brede Lane - land at, Sedlescombe.
    There were no further updates to report. A decision on the appeal was due on
    or around 18th March 2015.
  2. Appeal No. 2274 - RR/2012/2398/P Spilsted Farm, Stream Lane, Sedlescombe.
    The appeal had been dismissed for the following main issue:
    ~
    The effect of the proposal on the character and appearance of the locality within the High Weald Area of Outstanding Natural Beauty.

190 Traffic Calming

  1. To receive an update on applying for match funding from the ESCC Community Match Funding Highways Initiative up to £5000 for specific traffic calming measures.
    Cllrs. Vine-Hall and Glew + The Clerk had met with Sarah Valentine - Project Manager Infrastructure Design & Delivery at ESCC in Sedlescombe to discuss the proposed measures to slow traffic from Brede Lane entering The Green. Sarah would arrange for a design / layout of the scheme to be drawn-up for Parish Council to go out to Public Consultation with. All being well, the final approval would be in September and work could start in October / November 2015.
    RESOLVED: Parish Council to circulate a questionnaire with the Annual Directory at the beginning of April.
  2. To receive an update on purchasing a Speed Gun
    Cllr. Parsons confirmed the Speed Gun was on order and waiting on delivery.

191 Finance

  1. To approve the following cheques:-
    a Mr. G Fifield Brede Lane Appeal - Further Representations
    £193.00
    b CSW Online Ltd Genesis Radar Speed Detection System
    £1166.23
    c SSALC Ltd Clerks Networking Day
    £72.00
    d Carol Hodgson Salary February 2015

    £979.17

    Item a. Mr. G. Field - amount should read £195.00
    RESOLVED: The payments were approved for payment.
  2. Approval of Bank Reconciliation at the end of February 2015
    RESOLVED: The bank reconciliation was approved.
  3. To consider a request by Sedlescombe Village Hall Management Sub-Committee to make a donation towards the new kitchen in the Village Hall
    Members discussed the request to make a donation specifically towards the kitchen for additional new kitchenware.
    RESOLVED: Cllr. Parsons (PC's representative) will obtain further details at the Village Hall AGM on 19th March 2015.

192 Sedlescombe Neighbourhood Plan

  1. To receive any updates.
    There were no further updates to report.

193 Public Playing Field and Recreation Ground

  1. Playground Reports
    Routine inspections had been carried out by Councillors weekly. The play equipment was in good order. Mole activity was disturbing the safety surfacing under the slide. Signs were in need of a clean or replacement.

194 Annual Report and Directory 2015

  1. To receive an update
    Councillors reviewed a draft of the latest Annual Report and Directory.

195 Sedlescombe Fete 2015

  1. To receive an update
    Parish Council was making arrangements for the Raffle. Sedlescombe Sports Association has a licence from Rother DC which they are willing to be used for the sale of raffle tickets.

196 Sedlescombe Post Office

  1. To discuss the proposed changes by The Post Office
    Cllr. Parsons had been in contact with Nicholas Johnson at Sedlescombe Village Stores to obtain his views on the proposed changes to the Sedlescombe Post Office. Questionnaires were available in the shop and online for customers to feedback their comments to The Post Office up to and including 27th March 2015.
    RESOLVED: Parish Council would discuss further with Mr. Johnson and agree a response at the next meeting on 24th March 2015. Mr. Johnson would be invited to speak on the subject at the Annual Parish Assembly.

197 Rother DC Community Infrastructure Levy (CIL) Consultation

  1. To consider a response
    Councillors had reviewed the information from Rother DC. (Further reference
    RESOLVED: Parish Council has no further comments to submit.

198 Reports & Questions
To receive reports and questions from Members in brief, including items for next agenda

Chairman

Date