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Minutes of the Meeting held on
Tuesday 5th April 2016 at 19:00
in Committee Room 2 of Sedlescombe Village Hall

Present: Cllr. Vine-Hall (Chairman)
Cllrs. Anson, Brister, Chapman, Glew (Vice-Chair), Parsons and Veitch
Clerk/RFO: Mrs Carol Hodgson

Also present: County Councillor Angharad Davies, District Cllr. Tony Ganly - District Councillor, Mrs. Susan Walton (Chief Executive of Pestalozzi International Village)

The Chairman invited the following to speak:
Mrs. Susan Walton (Chief Executive of Pestalozzi International Village) reported the Grand Opening of the new Pestalozzi Centre would take place on 20th April 2016. The next Multicultural evening would be on the 14th April 2016. The theme is Art + Food + Wine in association with The Essential Wine School, COOK and a Student Art Exhibition. On the 18th June 2016 Pestalozzi are looking to host a Sedlescombe Village community event on their home grounds. The event is a national day called ‘The Big Lunch’ and is headed up by the Eden Project. The purpose is to bring the community together to have lunch. Mrs. Walton asked if Parish Council would be happy in supporting the event and help with promoting through the Village.

District Councillor Tony Ganly reported that the Chairman's concerns in relation to communication and consultation with Parish Council's by Rother DC on their Asset Management Plan in terms of devolvement - which included Brede Lane Car Park and Public Conveniences, had been read out at Rother DC's Overview and Scrutiny Committees meeting on Monday 14th March. Rother DC advised they would be writing to the relevant Parish and Town Council's concerning their area's of devolvement.
Public speaking at Planning meetings had been agreed by Cabinet on a petition basis scheme.
The average recycling rate for Rother District - kerb side collections - for the past year was 39% as a whole. Though there had been 180 missed collections per 100,000 each week the total service had achieved 99.82% of collections on time. The backlog of replacing bins was now up to date. Kier had advised that they need the commercial basis for the Contract to change due to increases in operating costs and the reduction in the financial value of recycling materials.

County Councillor Angharad Davies reported as a cost cutting plan a single Legal Service is being planned for Brighton & Hove City Council (BHCC), East Sussex County Council (ESCC), Surrey County Council (SCC), and West Sussex County Council (WSCC). The legal service will come under the Orbis umbrella and be known and branded as ‘Orbis Public Law’. Orbis was formalised April 2015 and incorporates Human Resources and organisational development, Property Services, Technology and Information, Procurement, Finance and business operations.
The Skills East Sussex Engineering Task Group, which includes STEM Sussex, Tomorrow’s Engineers, East Sussex County Council, Sussex Learning Network, University of Brighton, Sussex Downs and Sussex Coast Colleges as well as local engineering employers General Dynamics and Judges Scientific had secured money from HEFCE (Higher Education Funding Council for England) and from ESCC, to inspire young people to study STEM (Science, Technology, Engineering and Maths) subjects. The funding would be used to host activities over the coming months including the Big Bang Fair South East. Businesses in East Sussex had reported a local skills gap in technology, engineering and other STEM related fields. 50% of engineering jobs in East Sussex remain unfilled due to a lack of qualified and experienced workforce.
ESCC has decided to use one-off funding from the public health grant for a 2 year campaign to inspire behaviour change among road users.
Cllr. Davies advised she unfortunately would not be able to attend the Sedlescombe Annual Parish Assembly.

C16/1 Apologies
Cllrs. Fraser and Page.

C16/2 Interests in accordance with 2012 Code of Conduct

  1. To receive new written requests for dispensation.
    None received.
  2. To receive councillors' declarations of interest regarding matters on the agenda.
    Cllr. Brister declared a personal interest in agenda item C16/6c as the planning applicant.

C16/3 Public participation session re matters on the Agenda at the Chairman's discretion.
The Chairman agreed to Mr. Ashley Davey and Mr. John Mainwood participating in item C16/7 as members of the Sedlescombe Sports Association.

C16/4 To approve the minutes of the meeting on 08-Mar-16
RESOLVED: That the Chairman is authorised to sign the Minutes of the meeting held on 8th March 2016.

C16/5 To receive Minutes of the Finance Committee meeting 08-Mar-16
RESOLVED: That the minutes of 8th March 2016 were received.

C16/6 Planning

  1. To consider response to planning applications.

    a. RR/2016/545/P - Nova Vida, The Street, Sedlescombe TN33 0QG
    Proposed re-building of attached garage with pitch roof to relocate kitchen, over clad property with weatherboard and erection of detached garage.
    Cllr. Glew reported.
    RESOLVED: Parish Council has no objections to this planning proposal and supports approval.

    b. RR/2016/717/O - Mill Lodge, Sedlescombe Saw Mills, Hawkhurst Road, Cripps Corner, TN32 5SA
    Certificate of Lawfulness in respect of use of building as a single dwelling house.
    Cllr. Vine-Hall reported.
    RESOLVED: Parish Council has no comments.

    c. RR/2016/627/P - Dell View, Hawkhurst Road, Sedlescombe TN33 0QS
    Construct a self contained granny annex over the 2 existing garages.
    RESOLVED: Parish Council has no comments to make on this planning proposal as the applicant is a Sedlescombe Parish Councillor.

    d. RR/2016/810/P - 33 Gorselands, Sedlescombe
    Proposed front entrance porch, garage conversion and loft conversion with dormer.
    Cllr. Chapman reported.
    RESOLVED: Parish Council has no objections to this planning proposal and supports approval.

  2. To receive advice of decisions on previous applications

    a. RR/2015/3118/P - Post Office Cottage, The Street, Sedlescombe TN33 0QF
    Formation of dropped kerb and hard standing (hedge replanted to rear).
    REFUSED : As per decision notice 17-Mar-16
    Noted

    b. RR/2016/172/P - 4 The Old Tanyard, Sedlescombe TN33 0FJ
    Proposed detached garage.
    REFUSED : As per decision notice 16-Mar-16
    Noted

    c.
    RR/2016/210/A - Kent Street (A21) - Land at, Kent Street, Sedlescombe
    Erection of 2no. signboards along A21.
    REFUSED : As per decision notice 15-Mar-16
    Noted

    d. RR/2016/243/P - Neatenden Farm, New England Lane, Sedlescombe TN33 0RP
    Proposed garage with store.
    APPROVED CONDITIONAL : As per decision notice 15-Mar-16
    Noted

    e. RR/2016/362/P - Acorn Chalet, Churchland Lane, Sedlescombe TN33 0PF
    Proposed extensions and alterations to dwelling
    APPROVED CONDITIONAL : As per decision notice 17-Mar-16
    Noted

    f. RR/2016/477/FN - Poppinghole Farm, Poppinghole Lane, Sedlescombe TN32 5BN
    Erection of general purpose barn.
    PLANNING REQUIRED : As per decision notice 15-Mar-16
    Noted

C16/7 Sedlescombe Sports Association

  1. To discuss the managing of the Pavilion and Sports Field
    Cllr. Anson as PC's representative on the Sports Association
    reported his concerns of the running and managing of the Pavilion and Sports Field. Annual inspections are carried out by Parish Councillors but most of the work itemised on an annual basis is not being carried out. The Pavilion is now in want of repair. The Sports Association needs to perform their own routine checks to ensure the facilities are fit for use.
    Parish Council is aware that Ash Davey single handedly spends alot of time and energy in keeping the Pavilion running and it is unreasonable for the Sports Clubs using the facilities to expect this. Sedlescombe is fortunate to have very active Sports Clubs using the facilities so manpower should not be an issue.
    Ash Davey reported that alot of the repair issues identified in Parish Council's last annual inspection had been addressed. There are some bigger problems in relation to guttering, decking and clearing of the Sportsfield ditch that would need further investigation.
    Cllr. Chapman reported that the Sports Association is proposing to board some of the roof space to create additional storage. To apply a weight to the boarding has to be quantified as in many cases truss roofs are not designed for these loads. As a precaution this should be assessed by a Structural Engineer before the work is carried out. Ash Davey replied that he had obtained advice from Pumphouse Designs for boarding the left hand side of the roof space for storage and they had not identified any problems.
    The Sports Association had received enquiries for the possible use of the Sportsfield from a Croquet Club and a local Model Aircraft Flying Club (All users are BMFA members which is the governing body for all RC flying models). Parish Council felt this was a positive step forward in the diversification of the use of the Sportsfield and Pavilion.
    Cllr. Vine-Hall thanked Ash Davey and John Mainwood for attending the meeting and extended Parish Council's appreciation of all the work that they do on behalf of the Sports Association.
    RESOLVED: Parish Council has no objections to the Croquet Club or Model Aircraft Flying Club (subject to giving consideration to users of Ladybird Lane and nearby parked cars) using the Sportsfield.
    The Sedlescombe Sports Association to prioritise the following actions:-

    1 To ensure an enthusiastic and fully functional Committee is in place
    2 To implement weekly Risk Assessments for Health and Safety purposes
    3 To obtain advice on routine testing for legionella and water hygiene
    4 To perform regular routine inspections to identify and action work in a timely manner
    5 To provide Parish Council with a specification and a timetable of work prior to commencement
    6 To set-up a contingency fund to undertake future repairs

C16/8 To approve the following cheques for payment:-

a

Sedlescombe Village Hall

March Room Hire

10.00

b

HMRC

Quarterly PAYE and NI Jan/Feb/Mar16

671.96

c East Sussex ALC Ltd ESALC Subscription 2016/17
NAL Subscription 2016/17
326.70
74.38
401.08

d

Carol Hodgson

Salary - March 2016
Maintenance of Offices - Qtly pmt
Telephony and Broadband - Qtly pmt
Tennis Net head wire

940.13
50.00
33.00
26.94

1050.07


RESOLVED: The cheques are approved for payment.

C16/9 Reports & Questions
To receive reports and questions from Members in brief, including items for next agenda.

 

Chairman

 

Date