SPC logoCouncil Meeting Agenda

To: All Parish Councillors

You are hereby summoned to attend the Meeting of the Parish Council
on Tuesday 19th January 2016 at 19:00

in Committee Room 2 of Sedlescombe Village Hall

Signed: Carol Hodgson
Mrs. Carol Hodgson Clerk to Sedlescombe Parish Council
075 310 654 69 / clerk@sedlescombe.org.uk

~ ~ ~

If present, the following will be invited to speak:

County Councillor Angharad Davies
District Councillor Tony Ganly
Mrs Marian Ham (Head of Sedlescombe Primary School)
Mrs Susan Walton (Chief Executive of Pestalozzi International Village)
PCSO Demetrius Georghiou

144 Apologies

145 Interests in accordance with 2012 Code of Conduct

  1. To receive new written requests for dispensation.
  2. To receive councillors' declarations of interest regarding matters on the agenda.

146 Public participation session re matters on the Agenda at the Chairman's discretion.

147 To approve the minutes of the following meetings:-

148 To receive Minutes of the following Finance Committee meeting:-

149 Planning

  1. To consider response to planning applications.

    a. RR/2015/2961/P - Constant Spring, Hawkhurst Road, Sedlescombe
    Proposed new entrance porch and 2 No. velux windows to front elevation. Proposed two storey rear extension to enlarge dining room and form new bedroom. Proposed 2 No. rear dormers. Proposed single storey side extension to form utility room & WC

    b. RR/2015/3040/P - Neatenden Farm, New England Lane, Sedlescombe
    Conversion of barn to dwelling plus detached timber framed and clad garage.

    c. RR/2015/3053/T - 11 Orchard Way, Sedlescombe
    Works to one oak tree.

  2. To receive advice of decisions on previous applications

    a. RR/2015/2492/P - Homestall, The Street, Sedlescombe
    Demolition of existing double garage and replacement with new double garage/ workshop and log store.
    APPROVED CONDITIONAL : As per decision notice 17-Dec-15

    b. RR/2015/2633/P - 1 Coach House Cottages, Hurst Lane, Sedlescombe
    Proposed two storey side extension- partially to replace conservatory type entrance porch.
    APPROVED CONDITIONAL : As per decision notice 17-Dec-15

    c. RR/2015/2704/P - 34 Park Shaw, Sedlescombe
    Proposed single storey side extension to form additional living area.
    APPROVED CONDITIONAL : As per decision notice 13-Jan-16

    d. RR/2015/2803/MA - Cartref, The Street, Sedlescombe
    Non material minor amendment to RR/2004/3635/P to change the first floor wall finishes Marley-Eternit Cedral Weatherboard throughout, colour to be agreed with the Planning Authority together with the facing brick on the ground floor and the roof tiles. Add a window to the ground floor WC in each unit.
    MA APPROVED : As per decision notice 07-Jan-16

150 Sedlescombe Sports Association

  1. To discuss the annual Pavilion Inspection conducted in October 2015 (to include action to be taken)
  2. To receive any items from the Sports Association

151 Sedlescombe Neighbourhood Plan

  1. To revise the Terms of Reference passed by Parish Council on 18-Feb-13
  2. To receive new written requests for dispensation.
    Expired dispensations to 2014 for current Members of the group were as follows:-
    Cllr P Glew - dispensation granted to allow her to participate and vote in discussions involving the allotment site despite her husband being a tenant of an allotment.
    Cllr Vine-Hall - dispensation granted to allow him to participate and vote in discussions involving possible development sites in the parish even though he owns land adjacent to one of them.
    Cllr Chapman - dispensation granted to allow him to participate and vote in discussions involving possible development sites in the parish even though he is a near neighbour of the Pestalozzi International Village.
    Cllr Fraser - dispensation to allow her to participate and vote in discussions involving possible development sites in the parish even though she is a near neighbour of one of them.
  3. To receive any updates

152 Police Community Support Officers

  1. To discuss the proposed changes under the Local Policing model to the PCSO's role
  2. To discuss PCSO Demi Georghiou

153 To discuss concerns with current speed limits on Sedlescombe's country lanes (Stream, Hurst and Crazy Lane)

154 Traffic Calming Project:
To receive an update on the restricted parking zone opposite the shop with extended path from the pub to the shop.

155 Speedwatch
To receive any updates

156 Red Barn Field

  1. To receive an update on the grant application from the 'Brede Valley Farm Habitat Fund' for stock fencing at Red Barn Field.
  2. To receive any reports.

157 Finance

  1. To agree the proposed Budget and Sedlescombe Parish Precept for 2016/17 financial year.
  2. To receive the statement of accounts to December '15 + transactions
  3. To receive the bank reconciliation for December 2015
  4. To receive an update on the future of external audit procurement and the new 'Sector Led Body' from 2017/18. (Audit Fact Sheet and SLB Letter and NALC Update)
  5. To approve the following cheques for payment in January 2016:-

a

Sedlescombe Village Hall

December Room Hire

20.00

b

Carol Hodgson

Salary - December 2015
Maintenance of Offices - Qtly pmt
Telephony and Broadband - Qtly pmt
Quarterly PAYE and NI Oct/Nov/Dec15

940.13
50.00
33.00
671.76

1694.29

c

Carol Hodgson

Salary - January 2016

940.13

940.13

158 Jobs Network Facebook page - to receive an update

159 Public Playing Field and Recreation Ground
To receive the Playground Reports

160 To consider a request to plant a tree in the area of the Village Green.

161 Emergency Plan
To discuss updating the Emergency Plan

162 Parish Council Publications

  1. To discuss the date of the next bulletin and contents
  2. Annual Report and Directory 2016
    a. To agree costs for business advertising (2015 = £21 inc VAT for Directory £25 inc VAT for Directory and website)
    b. Items for inclusion

163 The Village Green

  1. Annual review of advertising on the Village Green (2015 permission granted to Sedlescombe CEP School, Pestalozzi International Village, Spring Fayre and the British Legion).

164 Reports & Questions
To receive reports and questions from Members in brief, including items for next agenda.