SPC logoCouncil Meeting Minutes

Minutes of the Meeting held on
Tuesday 8th March 2016 at 19:00
in Committee Room 2 of Sedlescombe Village Hall

All minute numbers are preceded by C15/16

Present: Cllr. Vine-Hall (Chairman)
Cllrs. Anson, Brister, Chapman, Fraser, Glew (Vice-Chair), Page, Parsons and Veitch
Clerk/RFO: Mrs Carol Hodgson

Also present: County Councillor Angharad Davies, District Cllr. Tony Ganly - District Councillor, Mrs. Susan Walton (Chief Executive of Pestalozzi International Village)

The Chairman invited the following to speak:

Mrs. Susan Walton (Chief Executive of Pestalozzi International Village) thanked all those who came to the International Celebration at the Pestalozzi on 5th March 2016. There are 36 Pestalozzi students and staff participating in the 32nd Hastings Half-Marathon on Sunday 20th March 2016 to raise funds for the organisation. The next event is a 'Multicultural Evening of Art and Food' which is taking place on Thursday 14th April with a very special guest cook. The official opening of the Pestalozzi Centre will be on 20th April 2016. The Leavers' Ceremony will be held on 29th June 2016.

District Councillor Tony Ganly had noted that the Rother DC planning officer was recommending refusal of the advertisement consent for 2 proposed signs adjacent to the A21 by Sedlescombe Stores and Post Office. The shop had been advised to make an application to Highways England for signage or to consider other possibilities such as a joint sign with the Brickwall Hotel. Cllr. Ganly had called-in the application to be heard by the Planning Committee.

County Councillor Angharad Davies thanked Parish Council for meeting with MP Huw Merrimen the previous Friday. They had all thought it was very useful to get together and a good opportunity to discuss projects. A Community Match Funding meeting was scheduled for next week and Cllr. Davies would forward an email confirming her continued support of the project which relied on the Community Match Funding to go ahead. ESCC were still promoting the 'Help to keep warm and well' - a free winter home check service available all year round. The service is provided by Osborne Energy (Phone free on 0800 085 1674 to arrange a visit). The 'Support with Confidence' scheme is a directory managed by ESCC Adult Social Department of approved providers of personal care, who have been vetted on grounds of quality, safety and training to help people live independently. A Ceremony was held at the end of February to welcome the latest additions to an approved East Sussex care provider scheme. Grass cutting has now resumed again and will be taken over from Kier by Costain CH2M when the new Highways Contract begins on 1st April 2016.

176 Apologies
Mrs Marian Ham (Head of Sedlescombe Primary School) and Mr. John Mainwood on behalf of Sedlescombe Sports Association.

177 Interests in accordance with 2012 Code of Conduct

  1. To receive new written requests for dispensation.
    None received.
  2. To receive councillors' declarations of interest regarding matters on the agenda.
    Cllr. Brister declared a personal interest in agenda item 181.1c as a friend of the the applicant.

178 Public participation session re matters on the Agenda at the Chairman's discretion.
There were no members of the public present.

179 To approve the minutes of the meeting on 17-Feb-16
RESOLVED: That the Chairman is authorised to sign the Minutes of the meeting held on 17th February 2016

180 To receive Minutes of Neighbourhood Plan Committee meeting on 17-Feb-16
RESOLVED: That the minutes of 17th February 2016 were received.

181 Planning

  1. To consider response to planning applications.

    a. RR/2016/281/P - Homestall, The Street, Sedlescombe
    Replacement of dilapidated close boarded fencing and gate. (Retrospective)
    Cllr. Anson reported.
    RESOLVED: Parish Council objects to this retrospective planning application. The height of the fence would be setting a precedence and it will have a detrimental effect on the character of the area which is in a 'Conservation area'. Should planning be granted, Parish Council ask that it is stained in a dark colour to be less obtrusive in appearance.

    b. RR/2016/477/FN - Poppinghole Farm, Poppinghole Lane, Sedlescombe
    Erection of general purpose barn.
    Cllr. Parsons reported.
    RESOLVED: Parish Council has no objections to the proposed barn.

    c. RR/2016/582/P - Battle Barn Farm, New Road, Sedlescombe
    Extension to existing horse riding area from 20x40m to 40x60m.
    Cllr. Vine-Hall reported.
    RESOLVED: The proposed extension of the arena is supported by the Parish Council. It will allow the revitalisation of this established equestrian business which contributes positively to the local economy. If approved Parish Council would recommend that a condition be placed to ensure the existing Leylandi hedge bordering along the arena be replanted with trees at least 1 metre high and also be maintained at a height no greater than 3 metres above the level of the arena surface to ensure it is no more intrusive in the countryside than the existing hedge (being a non native hedge). Whilst lighting the arena at this high point may contribute to light pollution in the countryside there is already some existing lighting directed at the arena. If the application is approved PC would suggest that lighting be downward focused and a condition be imposed that it should only be used between 6.30am and 7.30pm.

  2. To receive advice of decisions on previous applications

    a. RR/2015/2961/P - Constant Spring, Hawkhurst Road, Sedlescombe
    Proposed new entrance porch and 2 No. velux windows to front elevation. Proposed two storey rear extension to enlarge dining room and form new bedroom. Proposed 2 No. rear dormers. Proposed single storey side extension to form utility room & WC
    APPROVED CONDITIONAL : As per decision notice 12-Feb-16

    b. RR/2015/2804/P - Cartref, The Street, Sedlescombe
    Revised design proposals for the development of the site originally approved under extant planning permission RR/2004/3635/P incorporating design amendments and alterations to dwellings and parking previously approved under lapsed planning permissions RR/2011/242/P & RR/2012/155/P.
    APPROVED CONDITIONAL : As per decision notice 17-Feb-16

  3. To receive feedback on the new Planning Application Checklist
    Councillors had been using the new checklist form for a few months and feedback was positive. A larger scale map detailing conservation areas etc. would be issued to each Councillor to help with determining applications.

182 Sedlescombe Sports Association

  1. 2015 Annual Pavilion Inspection (performed in October 2015):
    To receive an action plan from the Sports Association for the schedule of works issued by Parish Council.
    Parish Council was concerned about the general deterioration of the Pavilion over time and needed to know that routine maintenance was taking place. A schedule of work requirements to the Pavilion had been sent to the Trustees of the Sedlescombe Sports Association asking for a timescale of when the work would be completed.
    Ashley Davey from the SSA reported that everything had been noted in the schedule and the SSA were making arrangements for the work to be completed over the next 3-4 months. The decking area would need further investigation as this could potentially be a large job. In addition the garage doors were also being replaced. Clearing of the ditch from the main river following around the Sports Field to the Pavilion was a further requirement of which the SSA had obtained a quote and left a copy with Parish Council for their consideration.
    Parish Council also noted that the sign for the Pavilion on the roadside was covered over with vegetation.
  2. To receive any items from the Sports Association
    Mr. Davey advised that the Association was still looking for a new Secretary and there may be a need soon for some new Trustees.

183 Sedlescombe Neighbourhood Plan

  1. To receive any updates
    Cllr. Vine-Hall reported that the Neighbourhood Planning Committee had met with David Marlow - Planning Policy Manager at RDC to review the new sites. The proposed new sites would need to be professionally assessed.
    Parish Council had been successful in securing a further Neighbourhood Plan Grant from Locality amounting to £8,800 which should cover all the expenses.
  2. To receive new written requests for dispensation.
    None received.

184 Traffic Calming Project
To receive an update on the restricted parking zone opposite the shop with extended path from the pub to the shop.
Members reviewed a revised plan for the scheme produced by Rue Butcher - Senior Design Engineer at ESCC.
RESOLVED: To discontinue the current project. The scheme will not achieve the objective of making a safe passage for pedestrians from the pub to the shop. Parish Council is also concerned with the amount of signage and additional road markings which will have an effect on the character of the central village.

185 Speedwatch
To receive any updates
Cllr. Parsons reported that a battery had now been obtained for the Speed Gun and arrangements were underway for Speed Watch sessions.

186 Red Barn Field Working Group
To receive any reports
Cllr. Glew reported that the new fencing at Red Barn Field had been held up due to the wet weather and concerns of churning-up the soggy field with heavy machinery. The contractor was due to check the field again the following week. Quotes had been obtained from National Association of Agricultural Contractors (NAAC) approved contractors list to mow, turn and bail Red Barn Field around mid July to early August.
RESOLVED: To submit the quotes to the Finance Committee for approval.

187 Jobs Network Facebook page
To receive an update

Cllr. Brister advised there were still a lot of jobs being posted. New posts were being received from residents for gardening help etc. Local events continued to be promoted. All was going really well with the Facebook page.

188 Public Playing Field and Recreation Ground
To receive the Playground Reports
Weekly routine checks had been carried out by Members. Repairs had been made to the tennis court nets however at the last inspection it was reported that headline wire of the tennis court nets had been cut, removed and could not be mended. A new wire has been ordered.

189 To receive an update on replacing a tree in the area of Brede Lane Car Park
RESOLVED: To replace the removed tree with a Mountain Ash kindly donated to Parish Council by Mr. Pat Martin.

190 Emergency Plan
To receive any reports on updating the Emergency Plan
Cllr. Chapman was making arrangements for a committee meeting.

191 Annual Report and Directory 2016
To receive any updates
A good response had been received from local business for advertising space in the Directory and on Parish Council's website. The directory was on course for delivery early April. Draft copies were taken away by Members for review.

192 Annual Parish Assembly
To discuss arrangements for the Annual Parish Assembly on 26th April 2016
Members agreed to continue with the same format as in previous years to widely advertise the event by email, signage on The Village Green, and via Facebook. Local groups and organisations would be invited to have a table display. Refreshments would be provided.
RESOLVED: To ask the Finance Committee to approve £150 to purchase 'Wine and Cheese' for the Annual Parish Assembly in addition to the teas and coffees.

193 To receive an update on the agreement between Rother DC and Sedlescombe PC for the provision of grounds maintenance services at Brede Lane Car Park.
RESOLVED: To accept Rother DC's proposal to renew the agreement for the term of the current Grounds Maintenance contract, which commenced on the 1st November 2012 for 10 years. Therefore a 6 year agreement. (This will be subject to the outcome of the RDC Overview and Scrutiny Committees meeting on Monday 14th March where RDC's Asset Management Plan in terms of devolvement will be discussed which includes Brede Lane Car Park and Public Conveniences)

194 Village Hall Committee
To nominate one Councillor to be a Village Hall Trustee and to join the Village Hall Management Committee as a voting member.
RESOLVED: Cllr. Fraser to continue for the ensuing year as Parish Council's representative on the Village Hall Management Committee.

195 Assets of Community Value
To consider buildings or land in Sedlescombe to be registered with Rother DC as Assets of Community Value (ie those that are important to the social wellbeing of Sedlescombe) in accordance with the Assets of Community Value (England) Regulations 2012.
RESOLVED: Parish Council to put forward the 'Land in The Street (next to the Playing Field) currently used as a Car Sales site, The Village Store and Post Office and The Queens Head Pub.

196 Reports & Questions
To receive reports and questions from Members in brief, including items for next agenda.