SPC logoCouncil Meeting Minutes

Minutes of the Parish Council Meeting
on Tuesday 15th November 2016
at 19:00
in Committee Room 2 of Sedlescombe Village Hall

Present: Cllrs. Vine-Hall, Brister, Chapman, Fraser and Veitch
Clerk/RFO: Mrs Carol Hodgson

Also Present: County Cllr. Angharad Davies and District Cllr. Tony Ganly.
For Sedlescombe Sports Association - Mr. John Mainwood and Mrs. Anne Stanley.
Mr. John Brownsdon and Mr. David Ridley.

The Chairman invited the following to speak:

County Councillor Angharad Davies reported that County Council has this month launched a campaign to inspire more people to take up a career in teaching. For people who already have a degree, training at university or in school can be completed within a year. They can also receive a bursary of between £3,000 and £30,000, or earn a salary at the same time. Further details can be found at www.eastsussex.gov.uk/teach. Cabinet recently approved the East Sussex Library's transformation programme in order to save approximately £2m. The changes to opening hours will save £500k. Each Library is able to individually tailor their opening times.
DV8 Sussex is a new Paid Internship Programme for young people aged 16-18. It is a training project for young people in creative and media, all taught by industry professionals.

District Councillor Tony Ganly reported District Council is inviting businesses, Council Tax payers and residents in Rother to have their say on Rother DC's revenue budget for 2017/18, including potential changes to the Council Tax charge. Since 2011 government funding has been significantly cut. The consultation is now open and runs to 6th January 2017.
A £133k housing grant from Section 106 developer contributions has been allocated for the conversion of the Maltings at Peasmarsh to secure the delivery of 36 affordable homes. The balance of the Section 106 fund now stands at only £33k.
The overall performance on waste bin collections had improved with a reduction in the number of missed bin collection. It had been noted that 25% of black bin waste could have been recycled. Supervisors have been appointed in each district which has improved the service across the contract areas. The Rother area supervisor was the last to be appointed.

Mrs Susan Walton (Chief Executive of Pestalozzi International Village) was unable to attend but had sent the following comments: Pestalozzi is hosting a Quiz Night on Thursday 17th November at 7pm and a Christmas Fayre on Saturday 3rd December. Further details available on their website www.pestalozzi.org.uk

Prior to the commencement of the meeting The Chairman responded to an email from Mrs. Valerie Wright.

C16/105 Apologies
Cllr. Glew (Vice-Chairman), Mrs Caroline Harvey (Head of Sedlescombe Primary School),
Mrs Susan Walton (Chief Executive of Pestalozzi International Village) and Mr. Ashley Davey.

C16/106 Interests in accordance with 2012 Code of Conduct

  1. To receive new written requests for dispensation.
    No new written requests were received.
  2. To receive councillors' declarations of interest regarding matters on the agenda.
    Cllr. Anson declared a personal interest in item C16/114 Speeding traffic in Stream Lane as a resident of Stream Lane.

C16/107 Public participation session re matters on the Agenda at the Chairman's discretion.
The Chairman agreed to close the meeting at the relevant agenda items to allow members of the public to speak.

C16/108 To approve the minutes of the Council Meeting on 27-Sep-16 and 11-Oct-16
RESOLVED: That the Chairman is authorised to sign the Minutes of the meeting held 27th September 2016 and 11th October 2016

C16/109 To receive Minutes of the Finance Committee meeting 11-Oct-16
RESOLVED: That the minutes of 11th October 2016 were received.

C16/110 To receive Minutes of the Neighbourhood Plan Committee meeting 27-Sep-16
RESOLVED: That the minutes of 27th September 2016 were received.

The following items were brought forward for discussion:

C16/114 Speeding traffic in Stream Lane

  1. To receive a proposal from residents in Stream Lane regarding speeding traffic
    The Chairman closed the meeting and invited members of the public to speak. Cllr. Anson retired from the meeting at this point.
    On behalf of Stream Lane residents Mr. Brownsdon and Mr. Ridley distributed a report to Members and put forward a case for Parish Council to take a decision in principle to divert the current Traffic Calming fund of £10,031 to deal with the speeding traffic issues in Stream Lane.
    The meeting was reconvened. Members discussed the information put forward and also reflected on several other lanes and areas in the Village which had traffic issues. Further information would be needed to make an informed decision.
    RESOLVED: To arrange a site meeting in Stream Lane with Highways to discuss what traffic calming options are available.

C16/115 Sports Association

  1. To discuss the annual Pavilion Inspection carried out in November 2016 (to include action to be taken)
    Cllr. Anson reported on the recent annual Pavilion inspection carried out by himself and Cllr. Chapman. During the past 3 or 4 years the Pavilion had been inspected and found to be in want of repair. This information had been conveyed to the Sports Association and assurances had been given that this work would be undertaken. From the last inspection it was considered that no such repairs had taken place. It was estimated that cost of the repairs could run to a few thousand pounds. As an asset of the PC, members were concerned with the continued deterioration of the building and would need to consider options of serving a Dilapidations Order on the Trustees and asking the Sports Association to surrender the lease agreement. Mrs. Anne Stanley had been recently appointed as Secretary to the Sports Association and asked if PC would allow her the opportunity to look into the issues, as until this meeting she had not been aware of situation.
    RESOLVED: The Sports Association to convene a meeting as soon as possible to discuss the current repair issues and the future running of the Pavilion.
  2. To receive any items from the Sports Association
    There were no further reports received.

C16/111 Casual Vacancies
To discuss the recruitment of 2 Councillors following the resignations of Cllrs. Page and Parsons.
Cllr. Vine-Hall thanked Cllr. John Parsons for all the work he had done and Cllr. John Page for the contribution he had made to the Parish Council.
As a statutory requirement in accordance with Section 87(2) of the Local Government Act 1972, notice had been given to Rother DC of the 2 Casual Vacancy's. During this 14 day period 10 electors for the Parish could give notice in writing to the Returning Officer to request an Election. Rother DC confirmed the final date for receipt would be Tuesday 29th November. If no poll was demanded Parish Council would be able to fill the vacancy's by co-option.

C16/112 Planning

  1. To consider response to planning applications.

    a. RR/2016/2561/P - Hastings Fly Fishing Club, Reservoir Lane, TN33 0PJ
    The stationing of 3 lodges (one to be occupied by the water bailiff and two for fisherman holiday lets)
    Cllr/ Vine-Hall reported.
    RESOLVED: Parish Council cannot identify a need for 3 lodges and does not support approval of this planning proposal.

    b. RR/2016/2622/L - Fir Tree Cottage, The Street, TN33 0QD
    Proposed single storey rear extension and repair of existing rear dormer.
    Cllr.Glew was not available to report.
    RESOLVED: Parish Council has no comments to submit on this planning proposal.

    c. RR/2016/2621/P - Fir Tree Cottage, The Street, TN33 0QD
    Proposed single storey rear extension and repair of existing rear dormer.
    Cllr.Glew was not available to report.
    RESOLVED: Parish Council has no comments to submit on this planning proposal.

    d. RR/2016/2638/P - 1 The Old Stables, Oaklands Manor, Oaklands Lane, TN33 0GR
    Reconfiguration & enlargement of external windows and doors to front and side, and additional roof windows to rear. Decking to garden.
    Cllr. Chapman reported:
    RESOLVED: Parish Council has no objections to this planning proposal.

    e. RR/2016/2678/PN3 - Spilstead Oast, Stream Lane, Sedlescombe TN33 0PB
    Notification for Prior Approval for a Proposed Change of Use of barn that has a B1a office use (RR/2000/2458/P) to a separate self-contained dwelling.
    Cllr. Anson declared an interest as a friend of the applicant.
    Cllr. Vine-Hall reported.
    RESOLVED: Parish Council has no objections to this planning proposal but asks that the proposed selfcontained dwelling is tied to the principal dwelling.

    f. RR/2016/2728/P - Pine View, Balcombe Green, Sedlescombe TN33 0QL
    Two storey rear extension. Replacement double garage/gym/recreation space.
    Cllr. Brister reported.
    RESOLVED: Parish Council has no objections to this planning proposal but is concerned with the size and height of the proposed garage.

    g. RR/2016/2772/P - Birchen Lea, Cottage Lane, Sedlescombe TN33 0QU
    Demolition of existing garage and replacement with new garage with room over.
    Cllr. Chapman reported.
    RESOLVED: Parish Council has no objections to this planning proposal but asks that the proposed garage is tied to the principal dwelling.

    h. RR/2016/2874/MA - Roselands, The Street, Sedlescombe TN33 0QH
    Minor amendments to planning permission RR/2015/2248 for alterations to the length of Block C,and minor adjustments to adjacent ground levels for maintenance, plus variations to windows, porch and obscure glazing to the ground floor east elevation, minor adjustment to the level between unit 1 and unit 2 Block B, to be brick coursing, minor adjustments to Block A level, and garden layout and boundary, together with re-location of bin store, and associated changes to parking bays.
    Cllr. Brister reported.
    RESOLVED: Parish Council has no comments to make on the proposed minor amendments.

  2. To receive advice of decisions on previous applications:-

a. RR/2016/2606/FN - Hurst Estate - land within, Hurst Lane, Sedlescombe TN33 0PF
Proposed agricultural barn & access track.
PLANNING REQUIRED: As per decision notice 25-Oct-16
Noted.

b. RR/2016/2164/P - Mole House, Crazy Lane, Sedlescombe TN33 0QT
Erection of front wall and gates. (Retrospective)
APPROVED CONDITIONAL: As per decision notice 11-Oct-16
Noted.

c. RR/2016/2123/P-2 Red Barn Cottages The Street, Sedlescombe TN33 0QW
Single storey rear extension and formation of pitch roof over existing outshot.
APPROVED CONDITIONAL: As per decision notice 27-Sep-16
Noted

d. RR/2016/1993/P - Rosewood, Churchland Lane, Sedlescombe TN33 0PF
Double garage with new ancillary accommodation to replace existing. REFUSED: As per decision notice 20-Oct-16
Noted

C16/116 To consider a request from the Royal British Legion - Sedlescombe Branch to place a new timber shed on a corner of the Village Hall car park.
The RBL Sedlescombe Branch and other local charitable Village organisations are storing equipment etc. in a disused garage opposite the Village Green. The charities concerned believe that this facility will soon be no longer available and need a new store. The RBL is proposing to purchase a new timber shed (3m x 2m) and asks if it can be placed on a corner of the Village Hall car park so that it does not reduce parking. The entire cost of the shed, its installation and insurance will be covered by the RBL Branch.
Parish Council is the freehold owner of the Village Hall car park which is leased to the Sedlescombe Village Hall Trustees. The Village Hall trustee body received a request to find space for a storage shed on the land around the Village Hall from the RBL earlier in the year, which they turned down. Parish Council is aware that storage is an issue in the Village Hall and many of current Hall users are also in need of storage.
RESOLVED: Parish Council supports the Village Hall Trustee's decision to decline the RBL's request to place a new timber shed on a corner of the Village Hall car park. It would be setting a precedent for a facility which is already in demand with other Village groups and societies.

C16/117 To consider a response to Rother DC's offer to devolve Sedlescombe Car Park and Public Conveniences in Brede Lane to Parish Council.
Cllrs. Anson and Brister circulated to Members the current information they had collated in relation to the estimated current costs of running and maintaining the Car Park and Public Conveniences in Brede Lane.
RESOLVED: In the next Bulletin, ask residents to vote if Parish Council should takeover responsibility from Rother DC for maintaining the Village Car Park and Public Toilets - accepting an increase in the precept. (The benchmark: Votes from at least 50% of residents and 51% would represent the majority decision).

C16/118 To consider the proposed 'Street and Property' naming of development site at Roselands in The Street (Planning application no. RR/2015/2248/P)
RESOLVED: Parish Council has no objections to the submitted names and numbering for the new development at 'Roselands'.

C16/119 To consider supporting Rother Transport Action Group (RTAG) to restore a Summer Sunday bus service as previously provided by the '349'.
Service 349 links Hastings/St Leonards with Kent Street, Sedlescombe, Cripps Corner, Staplecross, Ewhurst, Bodiam, Sandhurst and Hawkhurst. The summer Sunday service ceased in 2014 as ESCC support for this service was withdrawn. Campaign for Better Transport – East Sussex and RTAG are ‘making a case’ for restoring the service and asking Parish Council's to voice support in their effort to put back this valuable service. This will also be beneficial when bidding for funding.
RESOLVED: Parish Council support RTAG's campaign to restore the summer Sunday '349' bus service.

C16/120 To receive any updates on the following:-

  1. Sedlescombe Neighbourhood Plan
    Cllr. Vine-Hall reported that the Sedlescombe NHP was submitted to Rother DC at the end of September. Rother DC's review of the submitted documents had been delayed for a month but confirmation had now been received that all was in order. The original proposed consultation start date of 5th December had now been brought forward to 28th November 2016. Once the consultation started PC would actively promote the NHP and it's benefits.
    RESOLVED: To communicate and promote to the Community the importance of responding to Rother DC's Consultation on the Sedlescombe NHP.
  2. Street Farm Planning Application: RR/2016/1837/P
    Cllr. Vine-Hall reported that the Planning Committee had recommended granting approval of the planning application going against the recommendation of the Planning Officer to refuse. Parish Council had 'called-in' the application to be heard by the Secretary of State and was waiting for confirmation.

C16/121 To consider the BT Consultation to remove 2 BT Public Payphones in the Village.
BT is consulting until 20th January 2017 on the removal of 52 public payphones across Rother. These include 2 in Sedlescombe. 1 at the junction of Brede Lane - East View Terrace and 1 at the junction of A21 with B2244 - Tollgate Road. There are options available to 'Adopt a Kiosk' for £1.
RESOLVED: Parish Council does not wish to take over ownership of the Payphones.

C16/122 To receive the Playground reports.
Members had received prior to the meeting the annual ROSPA Inspection Report from the Play Inspection Company for the Riverside Playground. There were no areas of concern identified.
RESOLVED: Cllr. Chapman to review the annual ROSPA Inspection Report and recommend appropriate action.

C16/123 To discuss items for the next Parish Council bulletin.
Items for inclusion for the December Bulletin would include an update on the Sedlescombe NHP and the proposed devolution of the Brede Lane Car Park and Toilets from Rother DC to Sedlescombe PC.

C16/124 Finance

  1. To receive the statement of accounts to October 2016 + transactions
    RESOLVED: That the statement of accounts and transactions for October 2016 were received.
  2. To receive the bank reconciliation for October 2016
    RESOLVED: That the bank reconciliation for October 2016 were received.
  3. To consider a grant request from Battle Area Community Transport (2015/16 £150.00) (BACT I&E 31Mar16)
    RESOLVED : To award a grant of £150 to be used towards the fuel and running costs of the vehicles.
  4. To approve the following cheques:-
a Mrs. P. Glew Flowers to Mrs. Dellow
26.98
b Sedlescombe Village Hall October Hall Hire
10.00
c G Burley & Sons Ltd Grounds Maintenance Oct 16
265.00
265.00
530.00
d Vidahost Website host annual charge
201.46
e Glasdon UK Ltd 5 Edgemaster Ground Tubes
72.30
f Mrs Carol Hodgson Salary - October 2016
2 x No Smoking Signs - Bus Shelter
12 x 1st + 2nd Class Stamps
947.79
11.98
14.28
974.05
RESOLVED: All cheques are approved for payment.

C16/125 To consider a request for financial / volunteer support in the renovating of the grounds around the Chapel on the Hill 'Manse'.
Members of the Chapel Hill United Reformed Church have embarked on a phased project to renovate the Chapel and save the Manse to open up to the Community once again. A volunteer work party is needed to help clear the garden of coppice, shrubs and hedge growth. Some financial assistance is also needed to help with the costs to hire someone to clear the area.
RESOLVED: To recommend the Chapel Hill United Reformed Church apply to the Rother DC Community Grant Scheme for funding.

C17/126 Reports & Questions

  1. Sedlescombe Jobs Network
    Cllr Brister reported that the Sedlescombe Jobs Network was going well.
  2. Red Barn Field
    Cllr. Glew was not available to report.
  3. To receive any other reports and questions from Members in brief, including items for the next agenda.
    Item for next Agenda - Village Steward