SEDLESCOMBE PUBLIC PLAYING FIELD & RECREATION GROUND TRUST

TRUST PURPOSES: Charity Commission Scheme, Charity Number 305305

To use 1.8 acres of land beside the river which make up the Public Playing Field and Recreation Ground for the provision and maintenance of a recreation ground or playing field for the benefit of the inhabitants of Sedlescombe and the neighbourhood without distinction of sex or of political, religious or other opinions. The Council may provide, or assist in the provision of, on the trust property, such facilities for physical exercise and training, lectures, classes and other forms of recreation and leisure-time occupation having the object of improving the conditions of life for the said inhabitants as the Council shall from time to time think fit. In addition, the Council can allow the land to be used for other purposes as long as the use does not substantially interfere with its recreational use. Under certain circumstances, the Council may be able to sell the land.

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To: All Trustees (ie all Sedlescombe Parish Councillors)

 

THE ANNUAL MEETING OF THE PUBLIC PLAYING FIELD & RECREATION GROUND TRUST IS TO BE HELD IN COMMITTEE ROOM 2 OF SEDLESCOMBE VILLAGE HALL ON TUESDAY 24 MAY 2011 AT 1900

 

 

T11/12.1 Election of Chairman.
T11/12.2 Election of Secretary.
T11/12.3 Apologies for absence.
T11/12.4 To resolve That the Minutes of the Meeting of the Trust held on 16/11/10 are signed as a correct record.
T11/12.5 To resolve That the 2010-2011 Annual Report of the Trust is approved.
T11/12.6 To receive the bank reconciliation at the end of March 2011.
T11/12.7 To approve the Risk Management Report 2011.
T11/12.8 To resolve:

  1. That Sedlescombe Parish Council is asked to undertake general maintenance of the Trust property for 2011/12
  2. That the Trust will reimburse the Council for the money it spends on maintenance work.
  3. That the Trust will seek funding from the Council to cover costs over and above its income.
T11/12.9 Insurances. To approve renewal of insurances with AON (due 14/06/11) at the cost of £174.
T/11/12.10 Tennis courts

  1. Surface
  2. Fencing
  3. Nets
  4. Lines
  5. Current uses
    1. Tennis - informal free use
    2. Netball - weekly use by Sedlescombe Netball Clubs for practice sessions
    3. One-off netball - fund-raising event by Netball Club - mixed game - 04/06/11 - Club proposes to pay the Trust £20 for use of both courts during the afternoon.
    4. Football - informal free use
    5. Dog training - informal free use
  6. Future of the courts now that the surface is reaching the end of its life. Court Solutions carried out an inspection on 28/04/11 but would not commit to quoting for general repairs of the courts because they could not guarantee the work would last longer than a year and would not, therefore, be cost effective. The Sports Association is interested in using the courts for football training if a multi-use surface can be provided. Finance and floodlighting are two issues to be considered.
T11/12.11 Playground

  1. Equipment
  2. Inspections
  3. Surface
  4. Fencing
  5. Gates
  6. Giant hogweed
  7. Litter collection
  8. Mowing
T11/12.12 Grass area

  1. Maintenance
  2. Mowing
  3. Uses
    1. ?Parking
    2. ?Football
T11/12.13 Invoice to the Parish Council. To note that an invoice for £300 has been sent to the Parish Council for general maintenance and funds received.
 

 

Signed P Raymond (Secretary of the Sedlescombe Public Playing Field & Recreation Ground Trust)

18 May 2011